Administrative Assistant

We are looking for an Administrative Assistant to join our team on a Contract basis in Toronto, Ontario. In this role, you will provide dependable day-to-day administrative support, help keep office operations organized, and contribute to a well-organized experience for both internal teams and external visitors. This opportunity is well suited to someone who is attentive to detail, responsive, and comfortable managing multiple priorities in a fast-paced environment.

Responsibilities:
• Produce, edit, and organize documents, reports, and presentation materials while maintaining a high level of accuracy and consistency.
• Coordinate calendars by arranging meetings, appointments, and travel plans to support smooth daily operations for team members.
• Prepare meeting materials, record key discussion points, and track follow-up items to help ensure timely completion of next steps.
• Maintain orderly physical and digital filing systems so records remain secure, current, and easy to retrieve when needed.
• Enter and update information in administrative systems with care to support complete and accurate recordkeeping.
• Monitor office supply levels, place orders as required, and liaise with suppliers to ensure the workplace remains well stocked.
• Welcome visitors and handle incoming inquiries courteously, delivering strong service to clients and colleagues alike.
• Support communication by managing email correspondence and assisting with inbound and outbound calls as part of daily administrative operations.
• Review existing administrative practices, identify opportunities for greater efficiency, and recommend practical improvements to workflows. • Minimum of 2 years of experience in an administrative, clerical, or office support position.
• Demonstrated ability to manage competing priorities, stay organized, and meet deadlines in a busy work environment.
• Strong written and verbal communication skills with a detail-oriented and service-oriented approach.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Experience with data entry, appointment scheduling, and general office coordination tasks.
• Ability to interact confidently with visitors, clients, and internal team members in a courteous and welcoming manner.
• Previous experience in a corporate, staffing, or recruitment setting would be considered an asset.