Administrative Assistant
- Vancouver, BC, Canada
$55,000 to $58,000 CAD / year
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Job details
- Pay
- $55,000 to $58,000 CAD / year
- Apply by
- Experience
- 1-3+ years of administrative experience in a similar setting
- Posting language
- English
- Posted
Original job description
Our client, a respected research organization, is seeking an Administrative Assistant to support leadership within on of its busiest divisions. This is a diverse and fast-paced role that includes executive support, committee coordination, scheduling, records management, safety documentation, and document control.
Responsibilities
- Provide administrative support to divisional leadership and committee members
- Coordinate meetings, calendars, travel, and special events
- Prepare correspondence, agendas, reports, and tracking spreadsheets
- Support proposal submissions and maintain records in internal systems
- Track and process safety documentation for scheduled experiments
- Assist with beam scheduling coordination and communicate schedule updates
- Support document management and quality control processes
Qualifications
- 1-3+ years of administrative experience in a similar setting
- Strong organizational, communication, and multitasking skills
- High attention to detail and accuracy
- Proficiency with Microsoft Office and administrative systems
- Ability to manage confidential information professionally
- Experience in a scientific, technical, or research environment is an asset
If this sounds like the role for you, please apply today! Please reference job number 05060-0013530033 in all correspondence.
More about this job
Responsibilities
The Administrative Assistant at Robert Half's client will support division leaders and committees, coordinate meetings and schedules, prepare reports and correspondence, and track safety and quality documents.
Requirements
Candidates need 1-3+ years of administrative experience, strong organization and communication skills, high attention to detail, Microsoft Office proficiency, and discretion with confidential information. Scientific or research experience is an asset.
Skills
- Microsoft Office
- Microsoft Excel
- Microsoft Word
- Microsoft Outlook
- Calendar management
- Meeting coordination
- Travel coordination
- Document management
- Records management
- Quality control
- Safety documentation
- Schedule coordination
- Report preparation
- Correspondence writing
- Tracking spreadsheets
- Confidentiality
- Attention to detail
- Multitasking
- Organization
- Written communication
- Oral communication
Categories
- Administrative
- Science & Research
Keywords
- Administrative Assistant
- Executive Support
- Committee Coordination
- Scheduling
- Records Management
- Safety Documentation
- Document Control
- Quality Control
- Microsoft Office
- Meeting Coordination
- Travel Coordination
- Research Organization
- Beam Scheduling
- Proposal Submission
- Administrative Support
- Office Administration
Seniority
Entry level
Tools
- Microsoft Office