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Added 3 hours ago
SM
RQ00388 – Solution Architect
S M Software Solutions Inc
Fredericton, NB
- Full-time
A minimum of five (5) years of demonstrated experience as a Senior Programmer/Systems Analyst – 5 years
Added 3 hours ago
SM
RQ00388 – Solution Architect
S M Software Solutions Inc
Fredericton, NB
- Full-time
A minimum of five (5) years of demonstrated experience as a Senior Programmer/Systems Analyst – 5 years
Added 3 hours ago
SM
RQ11723 – Solutions Designer – CRM – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
Plan, implement, and support complex CRM systems.
Added 3 hours ago
SM
RQ00388 – Solution Architect
S M Software Solutions Inc
Fredericton, NB
- Full-time
A minimum of five (5) years of demonstrated experience as a Senior Programmer/Systems Analyst – 5 years
Added 3 hours ago
SM
RQ11723 – Solutions Designer – CRM – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
Plan, implement, and support complex CRM systems.
Added 3 hours ago
SM
RQ11723 – Solutions Designer – CRM – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
Plan, implement, and support complex CRM systems.
Added 3 hours ago
SM
RQ11708 – Project Manager/Leader – Intermediate
S M Software Solutions Inc
Toronto, ON
- Internship
We are seeking an experienced Intermediate Project Manager/Leader with strong expertise in I&IT project management, project planning, stakeholder engagement, governance, IT solutions…
Added 3 hours ago
SM
RQ11708 – Project Manager/Leader – Intermediate
S M Software Solutions Inc
Toronto, ON
- Internship
We are seeking an experienced Intermediate Project Manager/Leader with strong expertise in I&IT project management, project planning, stakeholder engagement, governance, IT solutions…
Added 3 hours ago
SM
RQ11708 – Project Manager/Leader – Intermediate
S M Software Solutions Inc
Toronto, ON
- Internship
We are seeking an experienced Intermediate Project Manager/Leader with strong expertise in I&IT project management, project planning, stakeholder engagement, governance, IT solutions…
Added 4 hours ago
HC
Production Manager
Hartmann Canada Inc
Brantford, ON
- $115,000 to $135,000 CAD / year
- Full-time
We require a Production Manager for our Brantford, Ontario location. The Production Manager is accountable for the safe, efficient, and compliant operation of the Hartmann Brantford…
Added 4 hours ago
HC
Human Resources Coordinator
Hartmann Canada Inc
Brantford, ON
- $60,000 to $62,000 CAD / year
- Full-time
Reporting to the Human Resources Manager, the HR Coordinator provides administrative and operational support across the Human Resources function and Head Office. The role is responsible for…
Added 4 hours ago
BC
General Manager
BELFOR CANADA INC.
Collingwood, ON
- Up to $90,000 CAD / year
- Full-time
The General Manager drives the performance and success of the branch, ensuring revenue growth, profitability, and operational excellence. This leadership role oversees multiple departments,…
Added 4 hours ago
LV
Store Lead- Sherwood Park, AB
Lee Valley Tools
Sherwood Park, AB
- Up to $25 CAD / hour
Maintains the continuity of the company’s standards and policies and efficient store operations in the manager’s absence. Provides formal supervision to the store staff by co-ordinating,…
Added 4 hours ago
LV
Store Lead
Lee Valley Tools
Brampton, ON
- Up to $25 CAD / hour
Maintains the continuity of the company’s standards and policies and efficient store operations in the manager’s absence. Provides formal supervision to the store staff by co-ordinating,…
Added 4 hours ago
LV
Store Lead
Lee Valley Tools
Calgary, AB
- Up to $25 CAD / hour
Maintains the continuity of the company’s standards and policies and efficient store operations in the manager’s absence. Provides formal supervision to the store staff by co-ordinating,…
Added 5 hours ago
HR (Plant) - Human Resources Generalist
Voyant Beauty
Toronto, ON
The Human Resource Generalist is responsible for supporting the HR Manager in managing the day-to-day operations of the HR Department while fostering a positive, pro-employee culture. The…
Added 6 hours ago
RM
Manager, Human Resources
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
Ross Memorial Hospital is seeking an experienced and highly motivated HR Manager to join our Human Resources team. This is an exciting opportunity for a practical, hands-on HR professional…
Added 7 hours ago
PH
Translation Services Coordinator
Public Health Ontario
Toronto, ON
- Full-time
Develops administrative processes, evaluation tools, performance measures and monitoring systems to monitor, track, evaluate and report PHO FLS requirements and activities and effectiveness…
Added 7 hours ago
SN
104R2-26-3 Indigenous Transitions Facilitator
Six Nations
Ohsweken, ON
- Full-time
…the direction and supervision of the Home and Community Care Manager, the Senior Manager of Primary and Clinical Care and the Director of…
Added 9 hours ago
B
Workplace Solutions Manager
BGIS
Toronto, ON
- Full-time
The Workplace Solutions Manager will be the prime contact to customer Business Units on behalf of the client Corporate Real Estate team. while also acting as a key interface between client…
Added 10 hours ago
PH
Magnetic Resonance Imaging Supervisor S3C
Providence Healthcare
Vancouver, BC
- Temporary
We are seeking a Magnetic Resonance Imaging Supervisor to join our team! This individual will report to the Manager or Site Coordinator and will:
Added 10 hours ago
Distribution Center Associate (BC)
Brother Canada
Richmond, BC
Reporting to the Manager, Distribution Center, the Distribution Center Associate (DCA), demonstrates strong abilities to perform autonomously the core functions of DC namely:…
Added 11 hours ago
CC
Office Manager
CARGO CABBIE Inc.
Toronto, ON · Etobicoke, ON
- Full-time
We are looking for the right candidate who can support the company operations by maintaining office systems, scheduling and training, supervising staff (office and movers), general…
Added 11 hours ago
SS
Compensation Manager
Summit Search Group
Toronto, ON
- $82,000 to $135,000 CAD / year
- Full-time
The Manager, Compensation serves as a subject matter expert responsible for the development, implementation, regulation and administration of all compensation programs, policies and…
Added 11 hours ago
CO
Manager, Digital Solutions
City of Saint John
Saint John, NB
- Full-time
The Manager, Digital Solutions, is responsible for the delivery and ongoing management of the City’s enterprise applications, digital solutions, and data and information management…

Robert Half

Bookkeeper/Office Manager

Oakville, ON, Canada

$70,000 to $80,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $70,000 to $80,000 CAD / year
Job type: Full-time
Apply by: Nov 6, 2026
Posting language: English
Posted: Oct 7, 2026

Original job description

Oakville, ON | Fully In-Office | Full-Time

We are seeking an Office Manager & Senior Bookkeeper to join a well-established and growing organization in Oakville. This is a hands-on role for someone who enjoys taking ownership, keeping things organized, and being the go-to person for both accounting and office operations.

Reporting to the President and working closely with a fractional CFO and a small team, you will oversee day-to-day bookkeeping, payroll, billing, compliance, HR administration, and office management. You will also take ownership of projects and processes that help keep the business running smoothly.

Accounting & Finance

Manage full-cycle bookkeeping using QuickBooks Online
Prepare and issue customer invoices, including progress billing, holdbacks, and deposits
Run credit checks, manage collections, apply customer payments, and monitor accounts receivable
Process supplier invoices through Dext, match invoices to purchase orders and receiving, and prepare payments through Plooto
Maintain weekly AP reporting and reconcile supplier statements
Reconcile bank accounts and company credit cards
Review completed work and uninvoiced jobs to ensure nothing is missed
Maintain cash flow forecasts
Prepare financial records and supporting documentation for month-end and year-end
Provide financial reporting and information to management and the fractional CFO

Payroll & Compliance

Process payroll for office employees as well as full-time and seasonal installers
Accurately calculate hours, commissions, deductions, and payroll adjustments
Complete payroll remittances and maintain CRA compliance
Prepare and file T4s and T5018s
Manage GST/HST filings and remittances
Coordinate WSIB, insurance renewals, and other regulatory filings and renewals
Maintain accurate records and ensure deadlines are consistently met

Job Billing & Operations

Participate in pipeline and scheduling meetings, providing insight into billing and cash flow
Keep billing and invoicing information current in Buildertrend and Copper
Monitor job progress to ensure completed work is billed promptly
Prepare financial and operational reports for management meetings

HR Administration

Maintain accurate employee records and vacation/time-off information in BrightHR
Coordinate employee onboarding and offboarding
Maintain company policies and documentation
Respond to employee questions and concerns professionally and confidentially
Apply company policies consistently and fairly
Support occasional recruitment and hiring activities

Health & Safety

Act as the company's Health & Safety Coordinator
Maintain employee safety records, certifications, and training
Ensure required documentation is current and available for general contractors and clients
Coordinate renewals and ongoing compliance requirements

Office Management & Support

Manage office supplies, vendors, subscriptions, email accounts, internet services, and other office requirements
Maintain organized electronic files and company documentation
Develop and maintain SOPs for accounting, payroll, office, and administrative processes
Prepare reports, documents, and other materials as required
Take ownership of special projects and tasks assigned by the President and see them through to completion
Provide support to other team members when needed

What Success Looks Like

Accounts receivable over 31 days remains within company targets
Invoices are accurate, timely, and complete
Completed work is consistently invoiced with nothing falling through the cracks
AP, payroll, reconciliations, and financial reports are accurate and completed on time
CRA, HST, WSIB, insurance, and other compliance deadlines are never missed
Employee records and certifications are current
Office supplies, systems, and administrative needs are proactively managed
Processes are documented and continually improved
The President can hand you a task and trust that it will get done without repeated follow-up

Apply About employer

More about this job

Responsibilities

Oversee full-cycle bookkeeping, billing, payroll, reconciliations, financial reporting, and regulatory compliance, while keeping job billing and cash flow information current. Manage HR administration, health and safety records, office operations, documented procedures, and special projects for the President.

Requirements

The posting seeks a hands-on, experienced bookkeeper and office manager able to independently manage accounting, payroll, compliance, HR administration, and office operations. It emphasizes accuracy, organization, confidentiality, meeting deadlines, improving processes, and taking ownership without repeated follow-up; no specific education requirement is stated.

Skills

Full-Cycle Bookkeeping
QuickBooks Online
Payroll Processing
Accounts Receivable
Accounts Payable
Invoicing And Progress Billing
Cash Flow Forecasting
Bank And Credit Card Reconciliation
Financial Reporting
CRA And Tax Compliance
GST/HST Filings
HR Administration
Health And Safety Coordination
Office Management
Process Documentation
Buildertrend And Copper

Visa sponsorship

Not detected in the job text

Keywords

QuickBooks Online
Dext
Plooto
Buildertrend
Copper
BrightHR
Full-Cycle Bookkeeping
Progress Billing
Holdbacks
Accounts Receivable
Accounts Payable
Payroll
Payroll Remittances
T4s
T5018s
CRA Compliance
GST/HST
WSIB
Cash Flow Forecasting
Bank Reconciliation
Credit Card Reconciliation
Financial Reporting
Construction
HR Administration
Health And Safety
Employee Onboarding And Offboarding
Standard Operating Procedures
Collections
Purchase Order Matching
Insurance Renewals

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