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Added 1 hour ago
AT
Recruitment Coordinator
Armour Transportation Systems
Moncton, NB
- Full-time
We’re looking for an enthusiastic Recruitment Coordinator to create an exceptional experience for Owner Operators, Broker Drivers, Rehires, and Transfers. In this role, you’ll be the…
Added 1 hour ago
Patient Care Coordinator
EssilorLuxottica Group
Brossard, QC
Maintains operations by following policies and procedures, reporting needed changes.
Added 1 hour ago
R|
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
…registration through recruitment, data collection and analysis support, to publication and knowledge translation. The incumbent is expected to work with a high degree of autonomy: setting…
Added 2 hours ago
SM
Medical Billing & Insurance Specialist – Surrey, B.C.
Snore MD
Surrey, BC
- Part-time
We’re hiring a Medical Billing & Insurance Coordinator to manage patient billing and insurance claims at our Surrey office. If you have billing or admin experience and take pride in…
Added 2 hours ago
BP
Document Control and Proposal Coordinator
Bunch Projects
Calgary, AB
- Full-time
We are seeking an experienced Document Control and Proposal Coordinator to support the full lifecycle delivery of EPC projects and contribute to the overall efficiency of our operations.
Added 2 hours ago
KE
RMA Coordinator
Kontron Europe
Boisbriand, QC
- Full-time
Do you want to be at the heart of Operations and Sales? Join Kontron Canada as an RMA Coordinator.
Added 4 hours ago
TN
Marketing Services Coordinator
True North Sports + Entertainment
Winnipeg, MB
- Temporary
True North Sports + Entertainment is looking to hire for a Coordinator, Marketing Services (one year term role) to join our team and help bring exciting marketing campaigns and fan…
Added 6 hours ago
TM
Property management operations coordinator
TML Management Group Ltd.
Richmond, BC
- From $38.5 CAD / hour
- Full-time
- On-site
Hire and supervise support staff performing operational, clerical or maintenance duties
Added 6 hours ago
Conseiller.ère, Environnement /Contrat temporaire de 15 mois (remplacement de congé de maternité).
Logistec
Montreal, QC
Would you like to make a tangible contribution to environmental protection while working at the heart of port operations? Join LOGISTEC as an Environmental Coordinator.
Added 7 hours ago
RM
Coordinator
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Temporary
Ross Memorial Hospital is seeking a Temporary part-time Integrated Coordinator of Pharmacy Operations to support pharmacy operations across RMH and HHHS. This role will focus on supporting…
Added 7 hours ago
S
Building Coordinator
SYSTRA
Montreal, QC
- Full-time
Reporting to the Facilities design Director within the Co-Development Phase of the ALTO programme, the building coordinator will provide support to the technical governance across their…
Added 7 hours ago
FH
Patient Care Coordinator-Medical-Chilliwack General Hospital
Fraser Health Authority
Chilliwack, BC
- $49.2 to $67.08 CAD / hour
- Full-time
…and the Mission and Values of Fraser Health, the Patient Care Coordinator provides clinical supervision, guidance and support to nursing staff, other clinical team members and support staff…
Added 8 hours ago
FH
Patient Care Coordinator - Burnaby Hospital
Fraser Health Authority
Burnaby, BC
- $49.2 to $67.08 CAD / hour
- Full-time
…and the Mission and Values of Fraser Health, the Patient Care Coordinator provides clinical supervision, guidance and support to nursing staff, other clinical team members and support staff…
Added 9 hours ago
FH
Patient Care Coordinator - ICU - Chilliwack General Hospital (CGH)
Fraser Health Authority
Chilliwack, BC
- $49.2 to $67.08 CAD / hour
- Full-time
…and the Mission and Values of Fraser Health, the Patient Care Coordinator provides clinical supervision, guidance and support to nursing staff, other clinical team members and support staff…
Added 9 hours ago
VF
Aquatics Head Lifeguard / Lesson Lead
Vivo for Healthier Generations
Calgary, AB
- Part-time
Support the safe, smooth, and consistent execution of daily aquatics operations and lessons on deck. Act as the first point of support for frontline staff during shifts.
Added 9 hours ago
S
Research Coordinator (SRI) - Evaluative Clinical Sciences - Regular Full-Time 2026-18762 (2026-18762)
Sunnybrook
Toronto, ON
- Full-time
The successful Research Coordinator will work under the supervision of the Principal Investigator(s) and/or Research Program Manager to coordinate and support a variety of orthopaedic…
Added 10 hours ago
Relief Community Support Worker - Day Options Program
CASS Human Resources
Calgary, AB
To support individuals in specifically identified areas to live independently or increase independence in the community. This may include daily living skills, community inclusion,…
Added 10 hours ago
PI
Senior Transportation Coordinator
PiVAL International
Guelph, ON
- Full-time
These values are central to how we deliver quality, collaborate as a team, and support our customers. They are reflected in every role across the organization and guide our decisions,…
Added 12 hours ago
AT
Recruitment Coordinator
Armour Transportation Systems
Moncton, NB
- Full-time
We’re looking for an enthusiastic Recruitment Coordinator to create an exceptional experience for Owner Operators, Broker Drivers, Rehires, and Transfers. In this role, you’ll be the…
Added 12 hours ago
BG
Production Scheduler/Coordinator
BV GLAZING
Concord, ON
- $55,000 to $65,000 CAD / year
- Full-time
BVGlazing Systems is seeking a Production Scheduler / Coordinator to support the planning and coordination of manufacturing operations in a fast-paced window, glass, and railing production…
Added 12 hours ago
Client Services Coordinator
Canadian Cancer Society
Montreal, QC
Job Title: Client Services Coordinator (on a Casual basis)
Added 12 hours ago
Coordinator, Client Services - Casual
Canadian Cancer Society
Prince George, BC
Job Title: Client Services Coordinator (Casual)
Added 12 hours ago
WG
Plant Coordinator
WGI Group
Saint-Clet, QC
- Full-time
Under the supervision of the Production Manager, the Plant Coordinator is responsible for scheduling and managing daily manufacturing activities to meet customer requirements. The role…
Added 12 hours ago
WG
Health & Safety Coordinator (Bilingual – French & English)
WGI Group
Saint-Clet, QC
- Full-time
At Armtec, safety is more than a program - it's a core value. We're looking for an experienced Health & Safety Coordinator who is passionate about protecting people, building strong safety…
Added 13 hours ago
LH
Facilities and Maintenance Coordinator - 18 month Contract
Lifemark Health Group
Toronto, ON
- $55,000 to $75,000 CAD / year
- Temporary
Coordinate preventative and corrective maintenance programs to support reliable facility operations.

Robert Half

Bookkeeper/Office Manager

Oakville, ON, Canada

$70,000 to $80,000 CAD / year · Full-time

Apply About employer

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Job details

Pay: $70,000 to $80,000 CAD / year
Job type: Full-time
Apply by: Nov 6, 2026
Posting language: English
Posted: Oct 7, 2026

Original job description

Oakville, ON | Fully In-Office | Full-Time

We are seeking an Office Manager & Senior Bookkeeper to join a well-established and growing organization in Oakville. This is a hands-on role for someone who enjoys taking ownership, keeping things organized, and being the go-to person for both accounting and office operations.

Reporting to the President and working closely with a fractional CFO and a small team, you will oversee day-to-day bookkeeping, payroll, billing, compliance, HR administration, and office management. You will also take ownership of projects and processes that help keep the business running smoothly.

Accounting & Finance

Manage full-cycle bookkeeping using QuickBooks Online
Prepare and issue customer invoices, including progress billing, holdbacks, and deposits
Run credit checks, manage collections, apply customer payments, and monitor accounts receivable
Process supplier invoices through Dext, match invoices to purchase orders and receiving, and prepare payments through Plooto
Maintain weekly AP reporting and reconcile supplier statements
Reconcile bank accounts and company credit cards
Review completed work and uninvoiced jobs to ensure nothing is missed
Maintain cash flow forecasts
Prepare financial records and supporting documentation for month-end and year-end
Provide financial reporting and information to management and the fractional CFO

Payroll & Compliance

Process payroll for office employees as well as full-time and seasonal installers
Accurately calculate hours, commissions, deductions, and payroll adjustments
Complete payroll remittances and maintain CRA compliance
Prepare and file T4s and T5018s
Manage GST/HST filings and remittances
Coordinate WSIB, insurance renewals, and other regulatory filings and renewals
Maintain accurate records and ensure deadlines are consistently met

Job Billing & Operations

Participate in pipeline and scheduling meetings, providing insight into billing and cash flow
Keep billing and invoicing information current in Buildertrend and Copper
Monitor job progress to ensure completed work is billed promptly
Prepare financial and operational reports for management meetings

HR Administration

Maintain accurate employee records and vacation/time-off information in BrightHR
Coordinate employee onboarding and offboarding
Maintain company policies and documentation
Respond to employee questions and concerns professionally and confidentially
Apply company policies consistently and fairly
Support occasional recruitment and hiring activities

Health & Safety

Act as the company's Health & Safety Coordinator
Maintain employee safety records, certifications, and training
Ensure required documentation is current and available for general contractors and clients
Coordinate renewals and ongoing compliance requirements

Office Management & Support

Manage office supplies, vendors, subscriptions, email accounts, internet services, and other office requirements
Maintain organized electronic files and company documentation
Develop and maintain SOPs for accounting, payroll, office, and administrative processes
Prepare reports, documents, and other materials as required
Take ownership of special projects and tasks assigned by the President and see them through to completion
Provide support to other team members when needed

What Success Looks Like

Accounts receivable over 31 days remains within company targets
Invoices are accurate, timely, and complete
Completed work is consistently invoiced with nothing falling through the cracks
AP, payroll, reconciliations, and financial reports are accurate and completed on time
CRA, HST, WSIB, insurance, and other compliance deadlines are never missed
Employee records and certifications are current
Office supplies, systems, and administrative needs are proactively managed
Processes are documented and continually improved
The President can hand you a task and trust that it will get done without repeated follow-up

Apply About employer

More about this job

Responsibilities

Oversee full-cycle bookkeeping, billing, payroll, reconciliations, financial reporting, and regulatory compliance, while keeping job billing and cash flow information current. Manage HR administration, health and safety records, office operations, documented procedures, and special projects for the President.

Requirements

The posting seeks a hands-on, experienced bookkeeper and office manager able to independently manage accounting, payroll, compliance, HR administration, and office operations. It emphasizes accuracy, organization, confidentiality, meeting deadlines, improving processes, and taking ownership without repeated follow-up; no specific education requirement is stated.

Skills

Full-Cycle Bookkeeping
QuickBooks Online
Payroll Processing
Accounts Receivable
Accounts Payable
Invoicing And Progress Billing
Cash Flow Forecasting
Bank And Credit Card Reconciliation
Financial Reporting
CRA And Tax Compliance
GST/HST Filings
HR Administration
Health And Safety Coordination
Office Management
Process Documentation
Buildertrend And Copper

Visa sponsorship

Not detected in the job text

Keywords

QuickBooks Online
Dext
Plooto
Buildertrend
Copper
BrightHR
Full-Cycle Bookkeeping
Progress Billing
Holdbacks
Accounts Receivable
Accounts Payable
Payroll
Payroll Remittances
T4s
T5018s
CRA Compliance
GST/HST
WSIB
Cash Flow Forecasting
Bank Reconciliation
Credit Card Reconciliation
Financial Reporting
Construction
HR Administration
Health And Safety
Employee Onboarding And Offboarding
Standard Operating Procedures
Collections
Purchase Order Matching
Insurance Renewals

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