Coordinator - Office Services
- Burnaby, BC, Canada
$20.9 to $22 CAD / hour · Temporary
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Job details
- Pay
- $20.9 to $22 CAD / hour
- Job type
- Temporary
- Apply by
- Posting language
- English
- Posted
Original job description
We are looking for a dependable Coordinator - Office Services to support daily front-desk and workplace operations in Burnaby, British Columbia. This Contract position is ideal for someone who enjoys creating a welcoming office experience, keeping shared spaces organized, and responding calmly to day-to-day administrative needs. Working fully onsite, you will serve as a key point of contact for visitors, employees, and building-related requests while helping the office run smoothly.
Responsibilities:
• Welcome guests and staff at reception, manage visitor sign-in procedures, and issue access cards in accordance with office protocols.
• Handle incoming calls and direct inquiries to the appropriate contacts while maintaining a courteous and helpful first impression.
• Monitor the front entrance and coordinate building access by buzzing in approved visitors and responding to general reception needs.
• Support office operations by tracking, ordering, and replenishing workplace and kitchen supplies to maintain a well-stocked environment.
• Oversee shared areas such as the kitchen and coffee station, ensuring they remain tidy, functional, and ready for daily use.
• Liaise with building security when parking-related concerns arise, including matters involving assigned stalls or visitor access.
• Submit and follow up on property or maintenance requests through the designated ticketing system when facility issues occur.
• Provide additional reception coverage and administrative assistance as needed to support business continuity during staffing gaps or urgent situations. • Previous experience in reception, office coordination, or administrative support within an office setting.
• Strong customer service and interpersonal skills with the ability to interact courteously with visitors, employees, and service providers.
• Comfortable managing a multi-line phone system, email correspondence, and routine data entry with accuracy.
• Proficiency with Microsoft Office applications, including Word, Outlook, Excel, and Teams.
• Excellent organizational skills with the ability to prioritize tasks and maintain an orderly front-desk environment.
• Able to work fully onsite and maintain a business-casual appearance.
• Capable of handling changing priorities and ad hoc requests with sound judgment and attention to detail.
Responsibilities:
• Welcome guests and staff at reception, manage visitor sign-in procedures, and issue access cards in accordance with office protocols.
• Handle incoming calls and direct inquiries to the appropriate contacts while maintaining a courteous and helpful first impression.
• Monitor the front entrance and coordinate building access by buzzing in approved visitors and responding to general reception needs.
• Support office operations by tracking, ordering, and replenishing workplace and kitchen supplies to maintain a well-stocked environment.
• Oversee shared areas such as the kitchen and coffee station, ensuring they remain tidy, functional, and ready for daily use.
• Liaise with building security when parking-related concerns arise, including matters involving assigned stalls or visitor access.
• Submit and follow up on property or maintenance requests through the designated ticketing system when facility issues occur.
• Provide additional reception coverage and administrative assistance as needed to support business continuity during staffing gaps or urgent situations. • Previous experience in reception, office coordination, or administrative support within an office setting.
• Strong customer service and interpersonal skills with the ability to interact courteously with visitors, employees, and service providers.
• Comfortable managing a multi-line phone system, email correspondence, and routine data entry with accuracy.
• Proficiency with Microsoft Office applications, including Word, Outlook, Excel, and Teams.
• Excellent organizational skills with the ability to prioritize tasks and maintain an orderly front-desk environment.
• Able to work fully onsite and maintain a business-casual appearance.
• Capable of handling changing priorities and ad hoc requests with sound judgment and attention to detail.
More about this job
Responsibilities
The Coordinator at Robert Half will greet visitors and staff, manage sign-in and access cards, answer calls, and keep the office supplied and the kitchen tidy. The role also handles building security and maintenance requests and covers reception during staffing gaps.
Requirements
Candidates need prior reception, office coordination or administrative experience, strong customer service skills, and comfort with phones, email, data entry and Microsoft Office. Strong organization and calm handling of changing priorities are also required.
Skills
- Microsoft Word
- Microsoft Outlook
- Microsoft Excel
- Microsoft Teams
- Multi-line phone systems
- Visitor sign-in procedures
- Access card administration
- Inventory and supply ordering
- Facility ticketing systems
- Customer service
- Data entry
- Email correspondence
- Office organization
- Prioritization
- Interpersonal communication
- Security liaison
Categories
- Customer Service & Support
- Administrative
- Human Resources
Keywords
- Office Services Coordinator
- Receptionist
- Front desk
- Office coordinator
- Administrative assistant
- Visitor management
- Access cards
- Microsoft Office
- Outlook
- Excel
- Word
- Teams
- Multi-line phone system
- Data entry
- Facilities coordination
- Office administration
- Temporary
- Contract
- Burnaby
- Onsite
Tools
- Microsoft Word
- Microsoft Outlook
- Microsoft Excel
- Microsoft Teams
- Multi-line phone system
Languages
- English
Seniority
Entry level