Digital Communications Coordinator

We are seeking an experienced Administrative & Digital Communications Coordinator to support a busy professional association on a temporary basis. This opportunity will start October 7th and is expected to run through November 13, 2026, with the possibility of extension depending on organizational needs and will work full-time on-site in Surrey near King George Station.

This is a hands-on role combining administrative support, event coordination, digital communications, and website maintenance. The successful candidate will be comfortable managing day-to-day administrative responsibilities while also independently supporting WordPress, Mailchimp, Eventbrite, and Adobe Creative Cloud.

What You’ll Do:

• Maintain and update the organization’s WordPress website, including: Creating and updating forms, managing website content, completing plugin and security updates, troubleshooting pages or functionality impacted by updates and supporting registration, scholarship, and event request forms
• Create and distribute newsletters and mass communications through Mailchimp and Outlook
• Maintain mailing lists and contact databases
• Set up and manage event and workshop registrations through Eventbrite
• Support the coordination of workshops, training sessions, and member events
• Create and format event materials using Adobe Creative Cloud, particularly Illustrator
• Assist with the preparation of handbooks, workbooks, signage, nametags, sign-in sheets, presentation materials, and other event collateral
• Manage event-related inboxes, member questions, registration inquiries, and general administrative requests
• Format meeting minutes, documents, presentations, and correspondence
• Provide general administrative support to the broader office team
• Assist with preparing materials, supplies, promotional items, and event packages as required
• Handle confidential information with professionalism and discretion

What you bring:

• Minimum 2–3 years of relevant administrative, communications, or marketing coordination experience
• Strong hands-on experience with WordPress, including content management, forms, plugins, updates, and basic troubleshooting
• Experience using Mailchimp for newsletters and mass communications
• Experience with Adobe Creative Cloud, particularly Adobe Illustrator
• Experience with Eventbrite or a similar event registration platform
• Strong knowledge of Microsoft Office / Microsoft 365
• Experience with Google Workspace
• Comfortable using Zoom and other online meeting tools
• Excellent written and verbal communication skills
• Strong attention to detail and a demonstrated ability to produce accurate work
• Highly organized and comfortable balancing multiple priorities and deadlines
• Able to work independently and take ownership of assigned tasks
• Professional, approachable, and confident interacting with members and internal stakeholders
• Strong problem-solving skills and a proactive, can-do approach
• Ability to maintain confidentiality and work effectively within a professional, unionized environment