Executive Assistant
- Guelph, ON, Canada
$80,000 to $90,000 CAD / year · Full-time
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Job details
- Pay
- $80,000 to $90,000 CAD / year
- Job type
- Full-time
- Experience
- 5+ years of experience as an Executive Assistant or Senior Executive Assistant
- Posting language
- English
- Posted
Original job description
We are seeking an experienced Executive Assistant to provide high-level administrative and governance support to senior leadership and a Board of Directors. This role is ideal for a polished, highly organized professional who is comfortable working with executives, board members, and confidential information in a fast-paced environment. This is a hybrid opportunity located in Guelph.
What you’ll do:
- Provide senior-level administrative support to executive leadership and the Board of Directors
- Coordinate Board and committee meetings, including scheduling, logistics, agendas, meeting materials and follow-up
- Prepare and distribute Board packages, reports, presentations and other governance materials
- Record and prepare Board and committee meeting minutes, tracking decisions and action items
- Maintain Board calendars, records, policies and other governance documentation
- Coordinate complex executive calendars, meetings and appointments
- Draft and proofread correspondence, presentations and executive-level communications
- Serve as a key point of contact between executives, Board members and internal/external stakeholders
- Handle sensitive and confidential information with a high level of discretion
- Support special projects and other executive-level initiatives as required
What we’re looking for:
- 5+ years of experience as an Executive Assistant or Senior Executive Assistant
- Previous experience directly supporting a Board of Directors and/or Board committees
- Strong understanding of Board governance processes and meeting protocols
- Experience preparing Board packages, agendas and meeting minutes
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication skills
- Ability to manage competing priorities and work independently
What we offer:
- Salary based on experience $80,000 - 95,000
- Health and Dental Benefits
- Pension
- Hybrid work schedule
More about this job
Responsibilities
Provide senior-level administrative and governance support to executive leadership and the Board of Directors, including coordinating meetings, preparing materials, and maintaining governance records. Manage executive calendars and communications, liaise with stakeholders, handle confidential information, and support special projects.
Requirements
Requires at least five years of Executive Assistant experience and prior direct support for a Board of Directors or board committees. Candidates should understand governance processes and meeting protocols and demonstrate strong organization, attention to detail, communication, independence, and priority-management skills.
Skills
- Board Governance
- Board Meeting Coordination
- Executive Calendar Management
- Meeting Logistics
- Agenda Preparation
- Board Package Preparation
- Meeting Minutes
- Governance Documentation
- Report Preparation
- Presentation Preparation
- Written Communication
- Proofreading
- Confidential Information Handling
- Stakeholder Coordination
- Organization
- Priority Management
Benefits
- Health Benefits
- Dental Benefits
- Pension
- Hybrid Work Schedule
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Management & Leadership
- Finance & Accounting
Keywords
- Executive Assistant
- Senior Executive Assistant
- Board Of Directors
- Board Committees
- Board Governance
- Governance Processes
- Meeting Protocols
- Board Meetings
- Committee Meetings
- Board Packages
- Agendas
- Meeting Minutes
- Action Items
- Governance Documentation
- Executive Calendars
- Meeting Logistics
- Reports
- Presentations
- Executive Communications
- Confidential Information
- Stakeholder Coordination
- Special Projects
- Professional Services
- Financial Services