Jobs in Canada

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Added 23 mins ago
SS
Saskatchewan Soccer Association - Female EXCEL Program Manager
Sask Sport
Saskatoon, SK
- Full-time
Added 46 mins ago
TB
Hotel assistant general manager
Travelodge by Wyndham sportsman lodge Golden.
Golden, BC
- From $42.38 CAD / hour
- Full-time
- On-site
Added 2 hours ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Added 2 hours ago
PD
Executive assistant
PATRICIA DEGUARA COURTIER IMMOBILIER INC.
Québec, QC
- From $36 CAD / hour
- Full-time
- On-site
Added 2 hours ago
FC
Director, Product Strategy and Commercialization
Fidelity Canada
Mississauga, ON
- Full-time
Added 3 hours ago
SH
FOH Management - Assistant Manager
Sandman Hotel Group
Sherwood Park, AB
- Full-time
Added 3 hours ago
NA
Executive assistant
Nharo! African Art
Etobicoke, ON
- From $37 CAD / hour
- Full-time
- On-site
Added 3 hours ago
M
FOH Management - Assistant Manager
Moxies
Sherwood Park, AB
- Full-time
Added 4 hours ago
CC
Executive assistant
Crackpot Café
Québec, QC
- From $36 CAD / hour
- Full-time
- On-site
Added 4 hours ago
PL
Executive assistant
Petite Luminaries Childcare
Etobicoke, ON
- From $37 CAD / hour
- Full-time
- On-site
Added 4 hours ago
AS
Executive assistant
allo simonne
Montréal, QC
- From $28 CAD / hour
- Full-time
- On-site
Added 4 hours ago
F
Executive Assistant/ Inside -Outside Sales Rep
FASTSIGNS®
Langley (District), BC · Langley, BC
- Full-time
Added 4 hours ago
OI
IS Business Analyst – City of Vernon
Okanagan Indian Band
Vernon, BC
- Full-time
Added 4 hours ago
YM
Executive Assistant to Chief Executive Officer
Y Media
Mississauga, ON
- Full-time
Role Description The Executive Assistant to the Chief Executive Officer at Y Media is a full-time, on-site role based in Mississauga, ON. This role is responsible for managing the CEO’s…
Added 5 hours ago
CS
Medical receptionist
Compasscare Stockyards
Toronto, ON
- From $18.5 CAD / hour
- Part-time
- On-site
Added 6 hours ago
LM
Executive assistant
La Maison Jean Lapointe
Montréal, QC
- From $34.62 CAD / hour
- Full-time
- On-site
Added 6 hours ago
DC
General Counsel and Corporate Secretary
Defence Construction Canada
Ottawa, ON
- Full-time
The General Counsel and Corporate Secretary is a Board-appointed Corporate Officer and Defence Construction Canada’s (DCC) senior legal and governance executive. The incumbent pla
Added 6 hours ago
P
Executive assistant
Pomerleau
Montréal, QC
- $60,000 to $65,000 CAD / year
- Full-time
- On-site
Added 6 hours ago
IH
Medical Administrative Assistant | Medical Admin Support
Interior Health Authority
Penticton, BC
- Full-time
Interior Health (IH) is hiring a term specific full-time Medical Administrative Assistant (MAA) to join our IH Medical Administration Support team at the Penticton Regional Hospital in…
Added 6 hours ago
A
Executive Assistant
Amdocs
Toronto, ON
- Full-time
Added 7 hours ago
CM
Executive assistant
Computer Modelling Group Ltd.
Calgary, AB
- From $43.11 CAD / hour
- Full-time
- On-site
Added 7 hours ago
R
Executive assistant
RTR
Saint-Eustache, QC
- From $35.5 CAD / hour
- Full-time
- On-site
Added 7 hours ago
RP
Destination Reservations Executive
Rudding Park
Harrogate, BC
- Part-time
Added 8 hours ago
LA
Office Assistant
Longboard Architectural Products
Abbotsford, BC
- Full-time
Added 8 hours ago
H
COMMUNICATIONS ASSISTANT
Ha-Shilth-Sa
Port Alberni, BC
- Full-time
Reporting to the Executive Director, the Communications Assistant plays an important role in strengthening connections between Tseshaht First Nation, its members, leadership, staff and…

Robert Half

Executive Assistant

Guelph, ON, Canada

$80,000 to $90,000 CAD / year · Full-time

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Job details

Pay: $80,000 to $90,000 CAD / year
Job type: Full-time
Apply by: Nov 8, 2026
Experience: 5+ years of experience as an Executive Assistant or Senior Executive Assistant
Posting language: English
Posted: Oct 9, 2026

Original job description

We are seeking an experienced Executive Assistant to provide high-level administrative and governance support to senior leadership and a Board of Directors. This role is ideal for a polished, highly organized professional who is comfortable working with executives, board members, and confidential information in a fast-paced environment. This is a hybrid opportunity located in Guelph.

What you’ll do:

Provide senior-level administrative support to executive leadership and the Board of Directors
Coordinate Board and committee meetings, including scheduling, logistics, agendas, meeting materials and follow-up
Prepare and distribute Board packages, reports, presentations and other governance materials
Record and prepare Board and committee meeting minutes, tracking decisions and action items
Maintain Board calendars, records, policies and other governance documentation
Coordinate complex executive calendars, meetings and appointments
Draft and proofread correspondence, presentations and executive-level communications
Serve as a key point of contact between executives, Board members and internal/external stakeholders
Handle sensitive and confidential information with a high level of discretion
Support special projects and other executive-level initiatives as required

What we’re looking for:

5+ years of experience as an Executive Assistant or Senior Executive Assistant
Previous experience directly supporting a Board of Directors and/or Board committees
Strong understanding of Board governance processes and meeting protocols
Experience preparing Board packages, agendas and meeting minutes
Exceptional organizational skills and attention to detail
Strong written and verbal communication skills
Ability to manage competing priorities and work independently

What we offer:

Salary based on experience $80,000 - 95,000
Health and Dental Benefits
Pension
Hybrid work schedule

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More about this job

Responsibilities

Provide senior-level administrative and governance support to executive leadership and the Board of Directors, including coordinating meetings, preparing materials, and maintaining governance records. Manage executive calendars and communications, liaise with stakeholders, handle confidential information, and support special projects.

Requirements

Requires at least five years of Executive Assistant experience and prior direct support for a Board of Directors or board committees. Candidates should understand governance processes and meeting protocols and demonstrate strong organization, attention to detail, communication, independence, and priority-management skills.

Skills

Board Governance
Board Meeting Coordination
Executive Calendar Management
Meeting Logistics
Agenda Preparation
Board Package Preparation
Meeting Minutes
Governance Documentation
Report Preparation
Presentation Preparation
Written Communication
Proofreading
Confidential Information Handling
Stakeholder Coordination
Organization
Priority Management

Benefits

Health Benefits
Dental Benefits
Pension
Hybrid Work Schedule

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Senior Executive Assistant
Board Of Directors
Board Committees
Board Governance
Governance Processes
Meeting Protocols
Board Meetings
Committee Meetings
Board Packages
Agendas
Meeting Minutes
Action Items
Governance Documentation
Executive Calendars
Meeting Logistics
Reports
Presentations
Executive Communications
Confidential Information
Stakeholder Coordination
Special Projects
Professional Services
Financial Services

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