Executive Assistant

We are looking for an Executive Assistant to support senior leadership for a Contract position in Markham, Ontario. This opportunity is ideal for someone who excels at presentation preparation using advanced excel, managing complex schedules, coordinating travel, and handling administrative priorities with professionalism and discretion. The successful candidate will play a key role in keeping executive operations organized, supporting meetings and communications, and ensuring day-to-day activities run smoothly within a fast-paced electronics environment.

Responsibilities:

• Manage executive calendars, arrange meetings, and adjust priorities to keep leadership schedules running efficiently.

• Coordinate domestic and international travel plans, including itineraries, bookings, and related logistics.

• Prepare, review, and submit expense claims using approved systems while maintaining accuracy and compliance.

• Support virtual and in-person meetings by organizing materials, scheduling sessions through Cisco Webex Meetings, and following up on action items.

• Maintain records and administrative data within CRM and other business systems to ensure information remains current and accessible.

• Assist with timekeeping and attendance-related administrative tasks using Kronos Timekeeping System and other internal tools as required.

• Produce, organize, scan, and copy documents to support executive reporting, correspondence, and operational needs.

• Provide day-to-day administrative support to C-suite stakeholders, handling sensitive information with a high level of confidentiality.

• Previous experience supporting senior executives or C-suite leaders in an executive assistant or similar administrative role.
• Strong ability to manage calendars, coordinate travel, and balance multiple priorities in a deadline-driven setting.
• Hands-on experience with tools such as Cisco Webex Meetings, Concur, CRM platforms, and Kronos Timekeeping System.
• Familiarity with expense reporting processes and administrative support within a business environment that requires strong attention to detail.
• Proficiency in preparing documents, scanning, photocopying, and maintaining organized electronic and physical records.
• Excellent communication skills, sound judgement, and the ability to interact effectively with internal and external stakeholders.
• High attention to detail, strong organizational skills, and the discretion needed to work with confidential information.