Executive Assistant
- Kitchener, ON, Canada
$80,000 to $90,000 CAD / year
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Job details
- Pay
- $80,000 to $90,000 CAD / year
- Apply by
- Experience
- 5+ years of Executive Assistant, Senior Administrative Assistant, or Executive Support experience
- Posting language
- English
- Posted
Original job description
A great Executive Assistant doesn't just manage calendars; they create capacity for leaders to focus on what matters most. We're looking for a polished, proactive Executive Assistant who thrives on staying one step ahead. In this role, you'll serve as a trusted partner to a senior executive, expertly managing priorities, communications, schedules, and key initiatives while bringing organization and efficiency to a fast-moving environment.
What You'll Do
As the Executive Assistant, you will be the primary point of coordination for the executive's schedule, communications, and administrative priorities.
Key Responsibilities:
- Manage complex calendars, scheduling meetings, appointments, and travel arrangements
- Coordinate and prioritize a high volume of emails and correspondence
- Prepare, review, and format presentations, reports, and executive communications
- Process and reconcile executive expense reports accurately and on time
- Coordinate internal and external meetings, including agendas, materials, and follow-up actions
- Draft professional correspondence, meeting summaries, and other business documents
- Maintain confidential information and exercise sound judgment in sensitive situations
- Support special projects and strategic initiatives as assigned
- Liaise with senior leaders, clients, and stakeholders on behalf of the executive
What We're Looking For
- 5+ years of Executive Assistant, Senior Administrative Assistant, or Executive Support experience
- Proven experience supporting senior executives, C-suite leaders, or business owners
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Advanced proficiency with Microsoft Office Suite, including Outlook, Word, PowerPoint, Teams, and Excel
- Experience managing complex calendars and competing priorities
- Experience preparing executive-level presentations and board materials
What we offer:
- 80,000-90,000
- annual bonus
- opportunity to work from home one day per week
- 3 weeks vacation plus personal days
- excellent health and dental benefits
More about this job
Responsibilities
The Executive Assistant at Robert Half will manage a senior executive's calendar, travel, emails and expense reports. They will also prepare presentations, coordinate meetings, draft correspondence and handle confidential information.
Requirements
Robert Half needs candidates with 5+ years of executive assistant or executive support experience, ideally supporting C-suite leaders. Candidates need strong organization, written and verbal communication, and advanced Microsoft Office skills.
Skills
- Microsoft Outlook
- Microsoft Word
- Microsoft PowerPoint
- Microsoft Teams
- Microsoft Excel
- Calendar management
- Travel arrangements
- Expense reporting
- Meeting coordination
- Correspondence drafting
- Presentation preparation
- Board materials preparation
- Confidentiality
- Time management
- Prioritization
- Stakeholder liaison
- Written communication
- Verbal communication
- Organization
- Project support
Benefits
- Annual bonus
- Work from home one day per week
- Health and dental benefits
Categories
- Human Resources
- Administrative
- Management & Leadership
Keywords
- Executive Assistant
- Executive Support
- Administrative Assistant
- Calendar management
- Travel coordination
- Expense reports
- Microsoft Office
- Outlook
- PowerPoint
- Microsoft Teams
- Excel
- Word
- Executive presentations
- Board materials
- Meeting coordination
- Confidential administration
- Senior administrative assistant
- C-suite support
- Office administration
- Correspondence
Seniority
Senior
Perks
- Generous paid time off
- Performance bonus
Tools
- Outlook
- Word
- PowerPoint
- Teams
- Excel
Languages
- English