Executive Assistant

We are looking for a contract Executive Assistant to provide dependable day-to-day administrative support to the President of a non-profit organization in North York, Ontario. This short-term opportunity is suited to someone who can step in quickly, manage routine priorities with confidence, and help maintain an organized workflow. The role focuses on practical coordination, including calendar support, meeting logistics, and invoice administration, while working collaboratively with other executive support team members.

Responsibilities:
• Coordinate the President’s schedule by arranging meetings, updating calendar commitments, and ensuring appointments are managed efficiently.
• Handle invoice administration using Great Plains, maintaining accuracy and supporting timely processing of payments and records.
• Provide general administrative assistance that keeps daily operations moving smoothly, including document preparation, scanning, and related office tasks.
• Support meeting execution through scheduling, logistics coordination, and the use of tools such as Cisco Webex Meetings when required.
• Monitor competing priorities, organize incoming requests, and help ensure urgent matters are addressed in a timely manner.
• Work closely with other executive assistants and internal stakeholders to maintain continuity of support during this contract period.
• Assist with expense-related coordination, travel arrangements, and administrative follow-up as needed.
• Contribute to presentation materials, collateral decks, or small project coordination tasks when additional support is required. • Previous experience supporting a senior leader or executive in an Executive Assistant or administrative support capacity.
• Hands-on experience processing invoices in Great Plains is required.
• Strong ability to schedule meetings, manage calendars, and coordinate changing priorities effectively.
• Proficiency with Microsoft Office Suite, including creating clear documents and presentations.
• Comfortable working with executive-level stakeholders and collaborating with other administrative staff.
• Experience with tools or processes related to expense reporting, travel coordination, or platforms such as Concur is an asset.
• Strong organizational skills, sound judgment, and the ability to work independently in a fast-moving environment.