Executive Assistant

Our client, a boutique private investment firm based in downtown Vancouver, is seeking an experienced and highly professional Executive Assistant to support a small group of senior partners. This is an excellent opportunity for a polished, proactive, and resourceful administrative professional who thrives in a fast-paced, high-performance environment and enjoys working closely with senior leadership.

This role is well suited to someone who is comfortable wearing multiple hats in a small office setting and who takes pride in being a dependable right hand to executives. The successful candidate will play a critical role in helping the partners stay organized, prepared, and focused by managing a wide range of administrative and coordination responsibilities with discretion, accuracy, and professionalism.

The ideal candidate brings strong judgment, exceptional organizational skills, and the ability to anticipate needs before they arise. If you are someone who is confident managing shifting priorities, handling sensitive information, and operating with a high level of ownership, this could be a fantastic opportunity to join a dynamic and entrepreneurial firm.

Key Responsibilities

• Provide high-level, day-to-day administrative support to four senior partners

• Manage complex, constantly changing calendars and coordinate internal and external meetings

• Coordinate domestic and international travel arrangements, including itineraries, logistics, and occasional personal travel support

• Track expenses, reconcile receipts, and prepare accurate and timely expense reports

• Assist with basic banking administration and accounts payable coordination

• Conduct market research and gather background information, data, or materials as requested by the partners

• Coordinate business lunches, dinners, meetings, and social engagements with professionalism and attention to detail

• Support general office administration and contribute to the smooth day-to-day functioning of a small, collaborative office

• Anticipate executive needs, manage follow-ups, and help ensure priorities are executed efficiently

What My Client Is Looking For:

• 5+ years of experience in an Executive Assistant role supporting senior leadership, partners, C-suite executives, or similar

• Exceptional verbal and written communication skills

• A highly organized, detail-oriented, and proactive approach to work

• Strong intuition and the ability to anticipate needs and solve problems before they escalate

• A confident, adaptable, and resourceful professional who can thrive in a dynamic environment

• A high level of discretion, professionalism, and trustworthiness, with the ability to handle confidential information sensitively

• A self-starter with a naturally inquisitive mindset and the confidence to take initiative

Someone polished, personable, and comfortable coordinating executive-level interactions and professional social settings