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Added 11 mins ago
PH
Social Worker MSW P1
Providence Healthcare
Vancouver, BC
- Full-time
…area and work site may be subject to change consistent with operations requirements and applicable provisions of the Collective Agreement and statutes. **Testing may be required. ***A…
Added 11 mins ago
XS
Supply Chain Manager
Xona Space Systems
Montreal, QC
- Full-time
We are seeking a highly motivated and entrepreneurial Supply Chain Manager to establish and lead the supply chain function at our Montreal facility while coordinating with the head office…
Added 15 mins ago
CC
Banquet manager
CALEDON COUNTRY CLUB
Inglewood, ON
- From $37 CAD / hour
- Full-time
- On-site
Negotiate with clients for catering or use of facilities
Added 41 mins ago
OS
Operations Supervisor, Bell Sensplex
Ottawa Senators
Ottawa, ON
- Full-time
The Sensplex Facilities are seeking a skilled and motivated professional to join our Operations team as a Supervisor.
Added 41 mins ago
NT
Quality Assurance Technician
Nature's Touch Inc.
Abbotsford, BC
- $21 to $21.95 CAD / hour
- Contract
Reporting to the QA Manager, the Quality Assurance Technician is responsible for ensuring the production operations are conducted in accordance with food safety rules and are compliant with…
Added 42 mins ago
BM
Parts Technician - Apprentice or Journeyman
Birch Mountain Enterprises
Fort McMurray, AB
- Full-time
…the Parts Technician is required to support the day-to-day operations of our warehouse/shop. The incumbent will be responsible for the ordering and receiving of various parts required for…
Added 56 mins ago
FC
Package Handler Trainer
FedEx Canada
Barrie, ON
- Part-time
To load and unload freight, scan, and sort freight within the facility. To transport freight within and between facilities.
Added 1 hour ago
MS
Restaurant manager
Mino Sushi
London, ON
- From $36 CAD / hour
- Full-time
- On-site
Negotiate with clients for catering or use of facilities
Added 1 hour ago
HE
Food services manager
H-Mart Edmonton Inc
Edmonton, AB
- $38 to $40 CAD / hour
- Full-time
- On-site
Restaurant, culinary and catering management/manager
Added 1 hour ago
FH
Assistant Grounds and Equipment Manager
Fairmont Hotels & Resorts
Lake Louise, AB
- Full-time
The Fairmont Hotel seeks an Assistant Grounds and Equipment Manager to support in overseeing grounds maintenance, landscaping, and equipment management. Responsibilities include supervising…
Added 1 hour ago
N(
Maintenance Repair Worker Lead Hand
NBCC (New Brunswick Community College)
Woodstock, NB
- $58,656 CAD / year
- Full-time
…leading staff, and helping to solve issues when needed. The Facilities Manager is available for guidance and advice if…
Added 1 hour ago
W
HSE Manager
Worley
AB · Edmonton, AB
- Full-time
…across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we support customers in navigating…
Added 1 hour ago
GC
Full-time Commis Chef-BEL
Great Canadian Entertainment
Belleville, ON
- Full-time
Under the direct supervision of the Sous Chef, or Manager, F&B, this position is responsible for the preparation of food items, maintaining all company standards and adhering to all safety…
Added 1 hour ago
Facilities Coordinator
Give and Go Prepared Foods
Toronto, ON
Responsible for the operation, maintenance and repair of Give & Go Canadian facilities and grounds and will provide technical support to the Operations, Maintenance, Health Safety &…
Added 1 hour ago
S
National Key Account Manager
Solina
Toronto, ON
- Full-time
Reporting to the Director, QSR & National Accounts, the National Account Manager - QSR owns a portfolio of named Canadian Tier 1 quick-service restaurant and FSR customers. This is a…
Added 1 hour ago
S
Engineering Project Manager
Sanimax
Montreal, QC
- Full-time
Reporting to the Director, Engineering and Projects, the Manager, Project Management is responsible for overseeing, supporting, and developing the team of Project Managers. This role…
Added 1 hour ago
AF
Lead UX Designer
Armstrong Fluid Technology
Toronto, ON
- Full-time
…contributing to a legacy of excellence that spans eight manufacturing facilities on four continents. Armstrong Fluid Technology is more than just a leader in our industry; we are a…
Added 1 hour ago
AF
Senior UX Designer
Armstrong Fluid Technology
Toronto, ON
- Full-time
…contributing to a legacy of excellence that spans eight manufacturing facilities on four continents. Armstrong Fluid Technology is more than just a leader in our industry; we are a…
Added 1 hour ago
LC
Project Manager - Multi-Residential
Lindsay Construction
Dartmouth, NS
- Full-time
Reporting to the Construction Director, the Project Manager - Multi-Residential provides the necessary leadership to bid, plan, organize, direct, coordinate, and control assigned projects.…
Added 1 hour ago
O
Ancillary Services Student
OLG
Toronto, ON · York Mills Office
- Full-time
Currently enrolled in a post-secondary program (college or university) with a strong interest in administration, customer service, facilities, or office operations.
Added 1 hour ago
J&
EH&S Manager
Johnson & Johnson Innovative Medicine
Markham, ON
- Full-time
The Environmental, Health & Safety (EHS) Manager provides strategic and technical leadership for assigned operations in Ontario and other designated locations in the Commercial Operations…
Added 1 hour ago
PO
Grower 1
PRT Offshore an Expro Company
Prince George, BC
- Full-time
The person in the Grower 1 position will work alongside other nursery workers under the supervision of the Operations Manager.
Added 1 hour ago
HT
IT Internal Auditor
Husky Technologies
Bolton, ON
- Full-time
…efficiency and effectiveness in financial processes, business operations and major initiatives. You will play a key role within the Internal Audit Department to test the effectiveness of…
Added 1 hour ago
HT
Manager, Internal Controls
Husky Technologies
Bolton, ON
- Full-time
Working with Internal Audit and the global Finance and Operations teams, the Manager, Internal Controls will play a critical role in Husky’s global financial reporting. This includes the…
Added 1 hour ago
IC
Consultant – Museum, Events and Outreach Programme Coordinator
International Civil Aviation Organization
Montreal, QC
- Full-time
…and events, and support for the rental of ICAO’s conference facilities in Montreal. It offers the opportunity to work with aviation specialists, industry partners, educators and young…

Robert Half

Executive Assistant (with Office Operations)

Calgary, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 27, 2026
Experience: 5+ years of experience in an Executive Assistant, Office Manager, or similar senior administrative role.
Working hours: 40 hours/week
Posting language: English
Posted: Oct 28, 2026

Original job description

We are seeking a highly experienced and discreet Executive Assistant (5+ years) to support a senior executive at a global professional services firm. This role is primarily executive support with select office operations responsibilities. You will manage complex priorities across calendar, travel, meetings, confidential correspondence, and client-facing activities, while ensuring a polished, professional experience for internal stakeholders and visitors. The ideal hire is solutions‑oriented, proactive, calm yet assertive, and able to operate effectively in a fast‑paced, high‑accountability environment.

You’ll be a key member of a lean, collaborative local team, working closely with senior leadership and coordinating frequently with national/global counterparts. This includes preparing materials, optimizing schedules, liaising with clients and vendors, and ensuring the office runs smoothly. Discretion, maturity, judgment, and the ability to anticipate needs are essential.

Key Responsibilities

Executive Support (70-80% of the role)

Manage complex calendars, prioritize competing commitments, and coordinate domestic/international travel and itineraries.
Prepare correspondence, briefing notes, presentations, and meeting materials; triage and organize high‑volume email.
Compile and submit accurate expense reports for senior leadership; track follow‑ups and resolve queries.

Office Operations & Facilities (30% of the role)

Oversee office supplies, printing, and kitchen essentials (ordering, stocking, upkeep); coordinate shipping/receiving.
Serve as primary liaison with building/property management for routine and urgent requests; support safety procedures.
Coordinate seating plan changes; set up/tear down desks for onboarding/offboarding; maintain orderly common areas.

Reception & Meeting Support

Act as first point of contact for visitors; arrange catering/refreshments; reset and ready boardrooms.
Ensure meeting spaces and A/V are set up and functioning; maintain a consistently polished client-facing environment.

Events & Client Hospitality

Plan and execute internal and external events (e.g., team sessions, group meals, holiday gatherings) - typically less than 5 times per year.

Client Relations & Business Development Support

Maintain client/contact data and invite lists in CRM; coordinate seasonal cards/gifts under compliance guidelines.
Track business development activity; coordinate commemorative deal items with internal teams and compliance.
Support light research and follow-ups as directed by senior bankers/executives.

Confidentiality & Professionalism

Handle sensitive information with strict confidentiality and sound judgment; ensure adherence to internal policies.

Qualifications

5+ years of experience in an Executive Assistant, Office Manager, or similar senior administrative role.
Background in professional services, financial services, or corporate environments strongly preferred.
Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint); familiarity with CRM platforms (e.g., Salesforce) is an asset; exposure to Workday is beneficial.

Personality

Exceptional organization, time management, and multitasking abilities; high attention to detail and follow‑through.
Excellent written and verbal communication; polished interpersonal skills with client‑facing confidence.
Demonstrated discretion and ability to manage confidential information.
Proven, solutions‑oriented approach - anticipates needs, proposes options, and executes with minimal direction.
Comfortable supporting an executive who self‑books frequently while optimizing priorities and cadence.

Work Environment

100% on-site at a professional downtown Calgary office.
Full‑time, approximately 40 hours/week; core hours ~7:30 a.m.–4:30 p.m. with some flexibility as needed.
Occasional availability required during urgent or time‑sensitive situations (evenings/weekends).
Small local team with strong collaboration and high standards; “wear many hats” culture in a polished, corporate setting.

Compensation & Benefits

Base salary: commensurate with experience and scope.
Occasional extra hours with compensation per company policy.
Competitive total rewards package including health and other employee benefits; details will be shared with the candidates during the interview process.

Apply About employer

More about this job

Responsibilities

Provide senior executive support by managing complex calendars, travel, correspondence, meeting materials, email, expenses, and follow-ups. Coordinate office operations, facilities, reception, meeting spaces, occasional events, client hospitality, CRM records, and business development support.

Requirements

Requires 5+ years of experience in an Executive Assistant, Office Manager, or similar senior administrative role; professional, financial, or corporate services experience is strongly preferred. Candidates should have advanced Microsoft Office proficiency, strong organization and communication skills, sound judgment and discretion, and a proactive, solutions-oriented approach; CRM experience is an asset and Workday exposure is beneficial.

Skills

Executive Support
Calendar Management
Travel Coordination
Meeting Coordination
Confidential Correspondence
Expense Reporting
Office Operations
Facilities Coordination
Reception
Event Planning
Client Relations
CRM Data Management
Microsoft Office
Salesforce
Workday
Confidentiality

Benefits

Health Benefits
Employee Benefits

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Office Operations
Professional Services
Financial Services
Calendar Management
Domestic Travel
International Travel
Itinerary Planning
Confidential Correspondence
Briefing Notes
Presentation Materials
Email Triage
Expense Reports
Facilities Coordination
Building Management
Safety Procedures
Reception
Audio-Visual Setup
Event Planning
Client Hospitality
Salesforce
Workday
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Business Development
Confidentiality
Client-Facing Environment

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