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Added 9 mins ago
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Personal Support Worker (PSW)
CarePartners
Kemptville, ON
- Part-time
…transitional care units, and provides relief in retirement homes and shared care settings. Through our Community Nursing Services outreach program, we’ve been organizing staff-led medical…
Added 9 mins ago
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Personal Support Worker (PSW)
CarePartners
Portland, ON · Seeleys Bay, ON · Seeley's Bay, ON
- Part-time
…transitional care units, and provides relief in retirement homes and shared care settings. Through our Community Nursing Services outreach program, we’ve been organizing staff-led medical…
Added 9 mins ago
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Associate (National Advisory Desk)
Wellington-Altus
Toronto, ON
- Full-time
Reporting to the Senior Manager, Ontario, the Associate is an administrative and client-facing role that moves client households from advisors into NAD. The Associate builds and submits…
Added 9 mins ago
HR
Pharmacy Technician
Humber River Health
Toronto, ON · Greater Toronto, ON
- Other
Reporting Relationship: Manager, Pharmacy Services.
Added 9 mins ago
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Sourcing Operations Analyst
Lime
Remote, Canada
- $57,000 to $69,000 CAD / year
- Full-time
- Remote
Lime is hiring a Sourcing Operations Analyst to join our Indirect Strategic Sourcing & Services team. Reporting to the Global Sourcing Services Manager, you will independently manage an…
Added 23 mins ago
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Senior Service Representative, Investment Operations
BMO
Toronto, ON · YNG
- Full-time
Provides accurate and timely processing of transactions, activities, services, etc. to respond to stakeholder requests in compliance with regulatory and risk controls.
Added 23 mins ago
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Senior Service Representative
BMO
Toronto, ON · YNG
- Full-time
Provides accurate and timely processing of transactions, activities, services, etc. to respond to stakeholder requests in compliance with regulatory and risk controls.
Added 23 mins ago
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LEAD PQAR / QUALITY ASSURANCE OFFICER
AtkinsRéalis
Mississauga, ON
- Full-time
The Lead Procurement Quality Assurance Representative “PQAR” reports to the Procurement/Project Quality Assurance Manager. He/She is responsible for Planning, performing and documenting…
Added 39 mins ago
CT
Project Manager, Supply Chain Automation and Asset Management
Canadian Tire Corporation
Brampton, ON · AJ Billes Distribution Centre [AJBDC]
- Full-time
…plans, and build project management expertise through mentoring, shared standards, and practical learning…
Added 39 mins ago
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Systems Administrator - (Windows and Unix-Linux environments/ Automation/ AWS)
BMO
Toronto, ON · SCC
- Full-time
Monitors, manages, and supports cloud-based infrastructure and services hosted on Amazon Web Services (AWS) and Microsoft Azure.
Added 39 mins ago
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Information Security Advisor
BMO
Toronto, ON · FCP
- Full-time
Provides information security consulting services for BMO overall and businesses/groups. Liaises with stakeholders to understand problems and opportunities and enables BMO to meet its goals…
Added 39 mins ago
M
Operations & Data Analyst Co-op (8 Months)
Manulife
Toronto, ON · Waterloo, ON
- Full-time
Primary hiring manager and day-to-day supervisor: Tadios Abebe, Manager, P&P Financial Operations.
Added 39 mins ago
K
Technical Analyst
Kyndryl
Victoria, BC · Regina, SK
- Full-time
The Technical Analyst works under the direction of a Manager in the area of service and project delivery to enhance and maintain the customer’s desktop infrastructure, affecting services…
Added 54 mins ago
TC
GCP Architect
TechNeptune Consulting Inc.
Canada
- Contract
Deep working knowledge of core GCP services relevant to this program: Cloud Run, Cloud SQL(PostgreSQL), Cloud Storage, Memorystore, Vertex AI, Cloud Load Balancing, VPC/Shared VPC,…
Added 54 mins ago
CT
Project Manager, Supply Chain Automation and Asset Management
Canadian Tire Corporation
Brampton, ON
- Full-time
…plans, and build project management expertise through mentoring, shared standards, and practical learning…
Added 54 mins ago
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Nurse A - Registered Nurse General Duty Nurse
HealthCareersInSask.ca
Shaunavon, SK
- Full-time
…quality nursing care to clients. He/She is responsible to the Manager of the designated…
Added 54 mins ago
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Nurse A - Registered Nurse Registered Psych Nurse
HealthCareersInSask.ca
Moose Jaw, SK
- Part-time
Job Description: Under the supervision of the Nursing Unit Manager provides direct nursing care to patients including all aspects of the nursing process.
Added 54 mins ago
CN
Marketing Analyst
Canadian Natural
Calgary, AB
- Full-time
Make your mark while you grow your career! Reporting to the Financial Services Manager, the Marketing Analyst will support strategic growth initiatives, commercial evaluations, financial…
Added 54 mins ago
Housekeeping Cleaner - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a…
Added 54 mins ago
Social Worker MSW, Garron Centre
Nova Scotia Health and IWK Health
Halifax, NS
…Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There…
Added 1 hour ago
RB
Client Advisor Intern
Royal Bank of Canada
Woodstock, ON
- Part-time
…capabilities, you can build a great career with us as a future Account Manager/Banking…
Added 1 hour ago
RB
Assistant Branch Manager Intern, Bloor & Yonge Branch
Royal Bank of Canada
Toronto, ON
- Full-time
As an Assistant Branch Manager, you motivate and coach a high-performing team of Advisors in a dynamic, high-volume, and rewarding marketplace, while establishing and achieving team…
Added 1 hour ago
RB
Branch Manager, Dundas & Parliament Branch
Royal Bank of Canada
Toronto, ON
- Full-time
As a Branch Manager, you are a local market leader, motivating and coaching your team to create a memorable experience for clients. Inside and outside the branch, you capitalize on emerging…
Added 1 hour ago
RB
Assistant Branch Manager Intern, Bloor & Yonge Branch
Royal Bank of Canada
Toronto, ON
- Full-time
As an Assistant Branch Manager, you motivate and coach a high-performing team of Advisors in a dynamic, high-volume, and rewarding marketplace, while establishing and achieving team…
Added 1 hour ago
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Bilingual Account specialist, High Value at Risk (HVAR)
BMO
Quebec, QC
- Part-time
Develops rapport and instils confidence with clients in order to develop credibility and earn their trust as relationship manager.

Robert Half

Executive Assistant (with Office Operations)

Calgary, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 27, 2026
Experience: 5+ years of experience in an Executive Assistant, Office Manager, or similar senior administrative role.
Working hours: 40 hours/week
Posting language: English
Posted: Oct 28, 2026

Original job description

We are seeking a highly experienced and discreet Executive Assistant (5+ years) to support a senior executive at a global professional services firm. This role is primarily executive support with select office operations responsibilities. You will manage complex priorities across calendar, travel, meetings, confidential correspondence, and client-facing activities, while ensuring a polished, professional experience for internal stakeholders and visitors. The ideal hire is solutions‑oriented, proactive, calm yet assertive, and able to operate effectively in a fast‑paced, high‑accountability environment.

You’ll be a key member of a lean, collaborative local team, working closely with senior leadership and coordinating frequently with national/global counterparts. This includes preparing materials, optimizing schedules, liaising with clients and vendors, and ensuring the office runs smoothly. Discretion, maturity, judgment, and the ability to anticipate needs are essential.

Key Responsibilities

Executive Support (70-80% of the role)

Manage complex calendars, prioritize competing commitments, and coordinate domestic/international travel and itineraries.
Prepare correspondence, briefing notes, presentations, and meeting materials; triage and organize high‑volume email.
Compile and submit accurate expense reports for senior leadership; track follow‑ups and resolve queries.

Office Operations & Facilities (30% of the role)

Oversee office supplies, printing, and kitchen essentials (ordering, stocking, upkeep); coordinate shipping/receiving.
Serve as primary liaison with building/property management for routine and urgent requests; support safety procedures.
Coordinate seating plan changes; set up/tear down desks for onboarding/offboarding; maintain orderly common areas.

Reception & Meeting Support

Act as first point of contact for visitors; arrange catering/refreshments; reset and ready boardrooms.
Ensure meeting spaces and A/V are set up and functioning; maintain a consistently polished client-facing environment.

Events & Client Hospitality

Plan and execute internal and external events (e.g., team sessions, group meals, holiday gatherings) - typically less than 5 times per year.

Client Relations & Business Development Support

Maintain client/contact data and invite lists in CRM; coordinate seasonal cards/gifts under compliance guidelines.
Track business development activity; coordinate commemorative deal items with internal teams and compliance.
Support light research and follow-ups as directed by senior bankers/executives.

Confidentiality & Professionalism

Handle sensitive information with strict confidentiality and sound judgment; ensure adherence to internal policies.

Qualifications

5+ years of experience in an Executive Assistant, Office Manager, or similar senior administrative role.
Background in professional services, financial services, or corporate environments strongly preferred.
Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint); familiarity with CRM platforms (e.g., Salesforce) is an asset; exposure to Workday is beneficial.

Personality

Exceptional organization, time management, and multitasking abilities; high attention to detail and follow‑through.
Excellent written and verbal communication; polished interpersonal skills with client‑facing confidence.
Demonstrated discretion and ability to manage confidential information.
Proven, solutions‑oriented approach - anticipates needs, proposes options, and executes with minimal direction.
Comfortable supporting an executive who self‑books frequently while optimizing priorities and cadence.

Work Environment

100% on-site at a professional downtown Calgary office.
Full‑time, approximately 40 hours/week; core hours ~7:30 a.m.–4:30 p.m. with some flexibility as needed.
Occasional availability required during urgent or time‑sensitive situations (evenings/weekends).
Small local team with strong collaboration and high standards; “wear many hats” culture in a polished, corporate setting.

Compensation & Benefits

Base salary: commensurate with experience and scope.
Occasional extra hours with compensation per company policy.
Competitive total rewards package including health and other employee benefits; details will be shared with the candidates during the interview process.

Apply About employer

More about this job

Responsibilities

Provide senior executive support by managing complex calendars, travel, correspondence, meeting materials, email, expenses, and follow-ups. Coordinate office operations, facilities, reception, meeting spaces, occasional events, client hospitality, CRM records, and business development support.

Requirements

Requires 5+ years of experience in an Executive Assistant, Office Manager, or similar senior administrative role; professional, financial, or corporate services experience is strongly preferred. Candidates should have advanced Microsoft Office proficiency, strong organization and communication skills, sound judgment and discretion, and a proactive, solutions-oriented approach; CRM experience is an asset and Workday exposure is beneficial.

Skills

Executive Support
Calendar Management
Travel Coordination
Meeting Coordination
Confidential Correspondence
Expense Reporting
Office Operations
Facilities Coordination
Reception
Event Planning
Client Relations
CRM Data Management
Microsoft Office
Salesforce
Workday
Confidentiality

Benefits

Health Benefits
Employee Benefits

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Office Operations
Professional Services
Financial Services
Calendar Management
Domestic Travel
International Travel
Itinerary Planning
Confidential Correspondence
Briefing Notes
Presentation Materials
Email Triage
Expense Reports
Facilities Coordination
Building Management
Safety Procedures
Reception
Audio-Visual Setup
Event Planning
Client Hospitality
Salesforce
Workday
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Business Development
Confidentiality
Client-Facing Environment

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