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Added 12 mins ago
Financial Analyst
ATS Automation
Cambridge, ON
A minimum of 3-5 years of analytical accounting experience is preferred; preferably in a job shop manufacturing or construction environment using the percentage of completion method of…
Added 12 mins ago
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Senior Regional Business Administration Manager
Wellington-Altus
Toronto, ON
- Full-time
Reporting to the Regional Manager, Ontario, the Senior Regional Business Administration Manager will utilize their significant administrative, leadership and operational experience in the…
Added 12 mins ago
MF
Manager, Mortgage Operations
Mackenzie Financial Corporation
Toronto, ON · Greater Toronto, ON
- Other
As a Manager in the Mortgage Finance team, you will be part of a team that is responsible for the execution and analysis of various financial and risk management transactions for the…
Added 12 mins ago
RB
Relationship Manager, Commercial Financial Services
Royal Bank of Canada
Thunder Bay, ON
- Full-time
As our Relationship Manager Intern, you are in a proactive, face-to-face client relationship role in RBC’s Commercial Banking platform. The program is based primarily in a Commercial Centre…
Added 12 mins ago
RB
Assistant Branch Manager
Royal Bank of Canada
Prince George, BC
- Full-time
As an Assistant Branch Manager, you motivate and coach a high-performing team of Advisors in a dynamic, high-volume, and rewarding marketplace, while establishing and achieving team…
Added 12 mins ago
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Product Manager III, Account Acquisition
Bankjoy
Remote, Canada
- Full-time
- Remote
…banking tech infrastructure by leading digital transformation at financial institutions - big and…
Added 28 mins ago
IT Infrastructure Systems Specialist
Human Resources Department - NRT Technology Corp.
Toronto, ON
…services to intelligent and engaging table game platforms, dynamic financial and marketing kiosks, and our customizable digital gamification and mobile experiences. NRT has acquired…
Added 28 mins ago
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Administrator
Tirecraft
Cambridge, ON
- $23 CAD / hour
- Full-time
Retail accounting experience with strong financial and computer skills
Added 28 mins ago
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Estates Administrator, Temporary
Aviso
Vancouver, BC
- $55,000 to $65,000 CAD / year
- Temporary
At Aviso, we are dedicated to improving the financial well-being of Canadians. As a leading wealth management organization, we are committed to leadership, innovation, partnership,…
Added 28 mins ago
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Estates Administrator, Temporary
Aviso
Toronto, ON
- $55,000 to $65,000 CAD / year
- Temporary
At Aviso, we are dedicated to improving the financial well-being of Canadians. As a leading wealth management organization, we are committed to leadership, innovation, partnership,…
Added 42 mins ago
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Gestionnaire, finances de la chaîne d’approvisionnement/Supply Chain Finance & Revenue Manager
Turning Point Brands Canada
Laval, QC
- Full-time
Added 42 mins ago
Assistant Manager, Security Operations Centre
Scotiabank
Toronto, ON
…Corporate Security Canada for investigation. The Assistant Manager will triage, evaluate and action incoming requests for service in an appropriate and efficient manner. This role is…
Added 42 mins ago
Manager, Revenue Management, Private Banking
Scotiabank
Toronto, ON
The Manager, Revenue Management, Private Banking supports revenue management initiatives across the Private Banking portfolio through the development and maintenance of profitability…
Added 42 mins ago
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Manager, Investment Financial Planning & Analysis and Data Analytics
HOOPP (Healthcare of Ontario Pension Plan)
Toronto, ON · CA ON Toronto
- $86,000 to $131,000 CAD / year
- Full-time
The Financial Planning & Analysis (FP&A) team is looking for a technically strong finance professional who combines investment knowledge with advanced Power BI and analytics capabilities.
Added 42 mins ago
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Assistant Branch Manager
RBC
Prince George, BC
- Full-time
As an Assistant Branch Manager, you motivate and coach a high-performing team of Advisors in a dynamic, high-volume, and rewarding marketplace, while establishing and achieving team…
Added 42 mins ago
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Senior Relationship Manager, Retail Financial Services
RBC
Montreal, QC
- Full-time
We are looking for a Senior Relationship Manager, Retail Financial Services to join our Automotive Finance team. In this strategic role, you will be responsible for developing and…
Added 57 mins ago
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Personal Banking Associate (Part time, 18.75h)- Jean-Talon & Querbes
TD
Montreal, QC
- Part-time
…you love working with customers and helping them with their financial needs? We are seeking a Personal Banking Associate for our branch office who can guide customers to the appropriate…
Added 57 mins ago
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Personal Banking Associate Trainee
TD
Toronto, ON
- Full-time
…you love working with customers and helping them with their financial needs? We are seeking a Personal Banking Associate Trainee for our branch office who can guide customers to the…
Added 57 mins ago
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Personal Banking Associate Trainee
TD
Bowmanville, ON
- Full-time
…you love working with customers and helping them with their financial needs? We are seeking a Personal Banking Associate Trainee for our branch office who can guide customers to the…
Added 57 mins ago
T
Personal Banking Associate Trainee (North York, Central Toronto) - Current and Future Opportunities
TD
Toronto, ON
- Full-time
…you love working with customers and helping them with their financial needs? We are seeking a Personal Banking Associate Trainee for our branch office who can guide customers to the…
Added 57 mins ago
T
Software Engineer II (SDET)
TD
Toronto, ON
- Full-time
Added 57 mins ago
SL
District Manager
Sun Life
Levis, QC · Quebec, QC · Trois-Rivières, QC
- Full-time
At Sun Life, we're driven by our Purpose: helping our Clients achieve lifetime financial security and live healthier lives. Our values shape how we work: caring, authentic, bold, inspiring,…
Added 57 mins ago
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Senior Audit Manager, Wealth Management
CIBC
Toronto, ON
- Full-time
You’re a certified professional. Typically this knowledge is acquired through obtaining an auditing or accounting designations (e.g., CA, CMA, CFA, CPA, ACCA), a business degree (e.g.,…
Added 57 mins ago
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Senior Project Manager, IT
CIBC
Toronto, ON
- Full-time
…clients and communities with confidence. As a Senior Project Manager, IT, you’ll lead the day-to-day delivery of complex technology projects, ensuring project controls, governance…
Added 57 mins ago
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Mortgaga Specialist
BMO
Brampton, ON
- Full-time

Robert Half

Executive Assistant (with Office Operations)

Calgary, AB, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 27, 2026
Experience: 5+ years of experience in an Executive Assistant, Office Manager, or similar senior administrative role.
Working hours: 40 hours/week
Posting language: English
Posted: Oct 28, 2026

Original job description

We are seeking a highly experienced and discreet Executive Assistant (5+ years) to support a senior executive at a global professional services firm. This role is primarily executive support with select office operations responsibilities. You will manage complex priorities across calendar, travel, meetings, confidential correspondence, and client-facing activities, while ensuring a polished, professional experience for internal stakeholders and visitors. The ideal hire is solutions‑oriented, proactive, calm yet assertive, and able to operate effectively in a fast‑paced, high‑accountability environment.

You’ll be a key member of a lean, collaborative local team, working closely with senior leadership and coordinating frequently with national/global counterparts. This includes preparing materials, optimizing schedules, liaising with clients and vendors, and ensuring the office runs smoothly. Discretion, maturity, judgment, and the ability to anticipate needs are essential.

Key Responsibilities

Executive Support (70-80% of the role)

Manage complex calendars, prioritize competing commitments, and coordinate domestic/international travel and itineraries.
Prepare correspondence, briefing notes, presentations, and meeting materials; triage and organize high‑volume email.
Compile and submit accurate expense reports for senior leadership; track follow‑ups and resolve queries.

Office Operations & Facilities (30% of the role)

Oversee office supplies, printing, and kitchen essentials (ordering, stocking, upkeep); coordinate shipping/receiving.
Serve as primary liaison with building/property management for routine and urgent requests; support safety procedures.
Coordinate seating plan changes; set up/tear down desks for onboarding/offboarding; maintain orderly common areas.

Reception & Meeting Support

Act as first point of contact for visitors; arrange catering/refreshments; reset and ready boardrooms.
Ensure meeting spaces and A/V are set up and functioning; maintain a consistently polished client-facing environment.

Events & Client Hospitality

Plan and execute internal and external events (e.g., team sessions, group meals, holiday gatherings) - typically less than 5 times per year.

Client Relations & Business Development Support

Maintain client/contact data and invite lists in CRM; coordinate seasonal cards/gifts under compliance guidelines.
Track business development activity; coordinate commemorative deal items with internal teams and compliance.
Support light research and follow-ups as directed by senior bankers/executives.

Confidentiality & Professionalism

Handle sensitive information with strict confidentiality and sound judgment; ensure adherence to internal policies.

Qualifications

5+ years of experience in an Executive Assistant, Office Manager, or similar senior administrative role.
Background in professional services, financial services, or corporate environments strongly preferred.
Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint); familiarity with CRM platforms (e.g., Salesforce) is an asset; exposure to Workday is beneficial.

Personality

Exceptional organization, time management, and multitasking abilities; high attention to detail and follow‑through.
Excellent written and verbal communication; polished interpersonal skills with client‑facing confidence.
Demonstrated discretion and ability to manage confidential information.
Proven, solutions‑oriented approach - anticipates needs, proposes options, and executes with minimal direction.
Comfortable supporting an executive who self‑books frequently while optimizing priorities and cadence.

Work Environment

100% on-site at a professional downtown Calgary office.
Full‑time, approximately 40 hours/week; core hours ~7:30 a.m.–4:30 p.m. with some flexibility as needed.
Occasional availability required during urgent or time‑sensitive situations (evenings/weekends).
Small local team with strong collaboration and high standards; “wear many hats” culture in a polished, corporate setting.

Compensation & Benefits

Base salary: commensurate with experience and scope.
Occasional extra hours with compensation per company policy.
Competitive total rewards package including health and other employee benefits; details will be shared with the candidates during the interview process.

Apply About employer

More about this job

Responsibilities

Provide senior executive support by managing complex calendars, travel, correspondence, meeting materials, email, expenses, and follow-ups. Coordinate office operations, facilities, reception, meeting spaces, occasional events, client hospitality, CRM records, and business development support.

Requirements

Requires 5+ years of experience in an Executive Assistant, Office Manager, or similar senior administrative role; professional, financial, or corporate services experience is strongly preferred. Candidates should have advanced Microsoft Office proficiency, strong organization and communication skills, sound judgment and discretion, and a proactive, solutions-oriented approach; CRM experience is an asset and Workday exposure is beneficial.

Skills

Executive Support
Calendar Management
Travel Coordination
Meeting Coordination
Confidential Correspondence
Expense Reporting
Office Operations
Facilities Coordination
Reception
Event Planning
Client Relations
CRM Data Management
Microsoft Office
Salesforce
Workday
Confidentiality

Benefits

Health Benefits
Employee Benefits

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Office Operations
Professional Services
Financial Services
Calendar Management
Domestic Travel
International Travel
Itinerary Planning
Confidential Correspondence
Briefing Notes
Presentation Materials
Email Triage
Expense Reports
Facilities Coordination
Building Management
Safety Procedures
Reception
Audio-Visual Setup
Event Planning
Client Hospitality
Salesforce
Workday
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Business Development
Confidentiality
Client-Facing Environment

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