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Added 12 mins ago
Retail Assistant Brand Manager, Sandro/Maje, (Holt Renfrew Ogilvy, Montreal)
SMCP NORTH AMERICA (US, CANADA)
Montreal, QC
FT Assistant Brand Manager at SMCP (Sandro & Maje)
Added 12 mins ago
AF
Financial Service Representative - LendDirect Office 1677
Attain Finance
Toronto, ON · Scarborough, ON
- Full-time
…Shift Lead. I trained diligently with my Branch Manager and Assistant Manager for two more years until my District Manager approached me with the opportunity to move into a BM position at a…
Added 12 mins ago
AY
Global Operations Coordinator
Avison Young Canada
Toronto, ON
- Full-time
Experience as an Executive Assistant, Senior Executive Coordinator, Project Coordinator, Operations Coordinator, or similar role.
Added 12 mins ago
HO
Constituency Assistant
House of Commons (Canada) / Chambre des communes (Canada)
Thompson, MB
- Full-time
The office of the Honourable Rebecca Chartrand, Member of Parliament for Churchill-Keewatinook Aski is currently seeking a qualified candidate to fill the Constituency Assistant position.
Added 12 mins ago
SD
Pharmacy Assistant - CPS
Shoppers Drug Mart
Mississauga, ON
- Full-time
A Pharmacy Assistant (PA) plays a critical role in CPS operations by supporting efficient prescription processing, maintaining workflow continuity, and enabling Registered Pharmacy…
Added 12 mins ago
SD
Pharmacy Assistant, Hourly Full Time Day
Shoppers Drug Mart
Barrie, ON
- Full-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 26 mins ago
IE
Assistant manager - food services
Indian Essence Bistro
Fort St. John, BC
- From $36.7 CAD / hour
- Full-time
- On-site
Added 27 mins ago
LC
Service et caisses Assistant Gérant/Superviseur temps plein jour
Loblaw Companies Limited
Saguenay, QC
- Full-time
Added 27 mins ago
WF
Constituency Assistant
Working for a Member of Parliament / Travailler pour un(e) député(e)
Thompson, MB
- Full-time
The office of the Honourable Rebecca Chartrand, Member of Parliament for Churchill-Keewatinook Aski is currently seeking a qualified candidate to fill the Constituency Assistant position.
Added 27 mins ago
AY
Global Operations Coordinator
Avison Young | Canada
Toronto, ON
- Full-time
Experience as an Executive Assistant, Senior Executive Coordinator, Project Coordinator, Operations Coordinator, or similar role.
Added 27 mins ago
SG
Sales and Operations Support Assistant
Senstronic Group
Mississauga, ON
- Full-time
…subsidiaries, you will play a key role in supporting our commercial operations and ensuring excellent customer service. You…
Added 27 mins ago
TH
Executive Assistant to CEO
Talent Harbour
Burnaby, BC
- $75,000 to $100,000 CAD / year
- Full-time
They are seeking a proactive, resourceful, and adaptable Executive Assistant to support the CEO, collaborate with the team, and help drive growth. This high-responsibility role requires…
Added 42 mins ago
PV
Keyholder
Pet Valu
Richmond Hill, ON
- Part-time
…and Total Pet and together we are one of the largest retail operations in North America dedicated to providing families with food and supplies for dogs, cats, companion birds, wild birds,…
Added 42 mins ago
M
Administrative Assistant
Maquise
ON · Mississauga, ON
- Full-time
Now, if you were to come on board as our Administrative Assistant, we'd ask you to do the following for us:
Added 42 mins ago
O
Anti-Money Laundering (AML) Student
OLG
Sault Ste. Marie, ON · Toronto, ON · Foster Drive Office
- Full-time
The successful candidate will contribute to protecting the integrity of gaming operations by helping identify and mitigate financial crime risks while developing valuable analytical,…
Added 42 mins ago
M
Technical Delivery Lead
McKesson
Mississauga, ON
- Full-time
…partners closely with the HCM Architect, Solution Managers, Vendor Operations Lead, Portfolio/Program Management, enterprise technology teams, and strategic delivery…
Added 42 mins ago
M
Workday Solutions Delivery Manager
McKesson
Mississauga, ON
- Full-time
Escalate systemic vendor-performance concerns to the HCM Vendor Operations Lead.
Added 42 mins ago
M
HR Technology Solutions Manager
McKesson
Mississauga, ON
- Full-time
…Acquisition, Learning & Development, Talent Management, People Operations, and Employee…
Added 42 mins ago
Future Field Leader Trainee
UFA Co-operative Ltd.
Airdrie, AB · Edmonton, AB · Lethbridge, AB · AB · Red Deer County, AB
…well-rounded leaders through hands-on experience across UFA Farm Store operations and key business departments. Participants complete structured rotations in retail, yard operations,…
Added 44 mins ago
C
Executive assistant
Corinex
Vancouver, BC
- From $90,000 CAD / year
- Full-time
- On-site
Plan, organize, direct, control and evaluate daily operations
Added 57 mins ago
D
Team Lead - Health Services
Dynacare
Toronto, ON
- Contract
…sites. You will be responsible for monitoring the day-to-day operations of the location(s) which includes the coaching of staff, location workflow, client services and overseeing…
Added 57 mins ago
MD
Emergency Preparedness & Response Assistant Division Director - Health Assistant Division Director
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Working Title: Emergency Preparedness & Response Assistant Division Director
Added 57 mins ago
PR
Operations & Administrative Coordinator – Assistant to the Director of Operations
PureGard Repellents
Blockhouse, NS
- Full-time
PureGard is seeking an organized, dependable assistant to support its Director of Operations. This role takes ownership of routine administrative, purchasing, shipping coordination and…
Added 57 mins ago
RH
Administrative Assistant
Robert Half
Delta, BC
- $50,000 to $60,000 CAD / year
- Full-time
Our client is seeking a dependable, detail-oriented Administrative Assistant to support the day-to-day operations of their business. This is an excellent opportunity for a well-rounded…
Added 1 hour ago
SP
Site Superintendent - Residential Construction
Southwest Properties
Halifax, NS
- Full-time
Provide clear direction, mentorship, and supervision to site teams including Assistant Superintendents, Coordinators, and Operations Partners.

Robert Half

Executive Assistant (with Office Operations)

Calgary, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 27, 2026
Experience: 5+ years of experience in an Executive Assistant, Office Manager, or similar senior administrative role.
Working hours: 40 hours/week
Posting language: English
Posted: Oct 28, 2026

Original job description

We are seeking a highly experienced and discreet Executive Assistant (5+ years) to support a senior executive at a global professional services firm. This role is primarily executive support with select office operations responsibilities. You will manage complex priorities across calendar, travel, meetings, confidential correspondence, and client-facing activities, while ensuring a polished, professional experience for internal stakeholders and visitors. The ideal hire is solutions‑oriented, proactive, calm yet assertive, and able to operate effectively in a fast‑paced, high‑accountability environment.

You’ll be a key member of a lean, collaborative local team, working closely with senior leadership and coordinating frequently with national/global counterparts. This includes preparing materials, optimizing schedules, liaising with clients and vendors, and ensuring the office runs smoothly. Discretion, maturity, judgment, and the ability to anticipate needs are essential.

Key Responsibilities

Executive Support (70-80% of the role)

Manage complex calendars, prioritize competing commitments, and coordinate domestic/international travel and itineraries.
Prepare correspondence, briefing notes, presentations, and meeting materials; triage and organize high‑volume email.
Compile and submit accurate expense reports for senior leadership; track follow‑ups and resolve queries.

Office Operations & Facilities (30% of the role)

Oversee office supplies, printing, and kitchen essentials (ordering, stocking, upkeep); coordinate shipping/receiving.
Serve as primary liaison with building/property management for routine and urgent requests; support safety procedures.
Coordinate seating plan changes; set up/tear down desks for onboarding/offboarding; maintain orderly common areas.

Reception & Meeting Support

Act as first point of contact for visitors; arrange catering/refreshments; reset and ready boardrooms.
Ensure meeting spaces and A/V are set up and functioning; maintain a consistently polished client-facing environment.

Events & Client Hospitality

Plan and execute internal and external events (e.g., team sessions, group meals, holiday gatherings) - typically less than 5 times per year.

Client Relations & Business Development Support

Maintain client/contact data and invite lists in CRM; coordinate seasonal cards/gifts under compliance guidelines.
Track business development activity; coordinate commemorative deal items with internal teams and compliance.
Support light research and follow-ups as directed by senior bankers/executives.

Confidentiality & Professionalism

Handle sensitive information with strict confidentiality and sound judgment; ensure adherence to internal policies.

Qualifications

5+ years of experience in an Executive Assistant, Office Manager, or similar senior administrative role.
Background in professional services, financial services, or corporate environments strongly preferred.
Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint); familiarity with CRM platforms (e.g., Salesforce) is an asset; exposure to Workday is beneficial.

Personality

Exceptional organization, time management, and multitasking abilities; high attention to detail and follow‑through.
Excellent written and verbal communication; polished interpersonal skills with client‑facing confidence.
Demonstrated discretion and ability to manage confidential information.
Proven, solutions‑oriented approach - anticipates needs, proposes options, and executes with minimal direction.
Comfortable supporting an executive who self‑books frequently while optimizing priorities and cadence.

Work Environment

100% on-site at a professional downtown Calgary office.
Full‑time, approximately 40 hours/week; core hours ~7:30 a.m.–4:30 p.m. with some flexibility as needed.
Occasional availability required during urgent or time‑sensitive situations (evenings/weekends).
Small local team with strong collaboration and high standards; “wear many hats” culture in a polished, corporate setting.

Compensation & Benefits

Base salary: commensurate with experience and scope.
Occasional extra hours with compensation per company policy.
Competitive total rewards package including health and other employee benefits; details will be shared with the candidates during the interview process.

Apply About employer

More about this job

Responsibilities

Provide senior executive support by managing complex calendars, travel, correspondence, meeting materials, email, expenses, and follow-ups. Coordinate office operations, facilities, reception, meeting spaces, occasional events, client hospitality, CRM records, and business development support.

Requirements

Requires 5+ years of experience in an Executive Assistant, Office Manager, or similar senior administrative role; professional, financial, or corporate services experience is strongly preferred. Candidates should have advanced Microsoft Office proficiency, strong organization and communication skills, sound judgment and discretion, and a proactive, solutions-oriented approach; CRM experience is an asset and Workday exposure is beneficial.

Skills

Executive Support
Calendar Management
Travel Coordination
Meeting Coordination
Confidential Correspondence
Expense Reporting
Office Operations
Facilities Coordination
Reception
Event Planning
Client Relations
CRM Data Management
Microsoft Office
Salesforce
Workday
Confidentiality

Benefits

Health Benefits
Employee Benefits

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Office Operations
Professional Services
Financial Services
Calendar Management
Domestic Travel
International Travel
Itinerary Planning
Confidential Correspondence
Briefing Notes
Presentation Materials
Email Triage
Expense Reports
Facilities Coordination
Building Management
Safety Procedures
Reception
Audio-Visual Setup
Event Planning
Client Hospitality
Salesforce
Workday
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Business Development
Confidentiality
Client-Facing Environment

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