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Added 8 mins ago
A
Facilities Associate - $23.00/hr
Article
Vancouver, BC
- $23 CAD / hour
- Full-time
The facilities team at HQ consists of 4 other associates and the Facilities Manager.
Added 8 mins ago
B
Senior Counsel, Wealth Management
BMO
Toronto, ON · FCP
- Full-time
Operates at a group/enterprise-wide level and serves as a senior specialist resource across BMO.
Added 8 mins ago
B
Senior Credit Officer
BMO
Montreal, QC · HO
- Full-time
Makes recommendations to senior leaders on strategy and new initiatives, based on an in-depth understanding of the business/group.
Added 8 mins ago
OM
Senior Manager, Financial Literacy Program Design & Delivery
Ontario Medical Association
Toronto, ON
- Full-time
The Senior Manager, Strategy Portfolio Office, is responsible for leading the design, development, and delivery of a comprehensive financial literacy program for members. The role…
Added 8 mins ago
G
Key Account Manager
Greenhouse
Toronto, ON
- Full-time
…we need a competitive, positive, results-driven Key Account Manager to keep that momentum going. You'll own a defined portfolio of Canadian grocery accounts, spanning national, regional,…
Added 8 mins ago
CH
Senior Financial Analyst
CMHA HPE Addictions and Mental Health Services
Belleville, ON
- Full-time
Reporting to the Finance Manager, the Senior Financial Analyst is responsible for providing advanced financial analysis, reporting, budgeting, forecasting, and strategic financial support…
Added 8 mins ago
JS
Business Analys
Je Suis Copa
Canada
- Full-time
Career progression into Senior Business Analyst, Product Owner, Project Manager, Strategy Analyst, Business Consultant, or Operations Manager roles.
Added 8 mins ago
PL
Project Coordinator
Philson Ltd.
Fredericton, NB
- Full-time
…opportunity to develop skills and knowledge by working with Senior Project Managers and…
Added 8 mins ago
SO
Marketing Manager
Spirit of Math Schools Inc.
Toronto, ON · North York, ON
- Full-time
The Marketing Manager provides overall leadership, strategic direction and operational accountability for the Spirit of Math Marketing Department. The role translates organizational growth…
Added 8 mins ago
IG
Bilingual Customer Excellence Associate
IMCD Group
Brampton, ON
- Full-time
Accountable for open & timely communication with Senior Manager, Customer Care with respect to:
Added 8 mins ago
O
Lead, Investment Compensation & Taxation
Onex
Toronto, ON
- Full-time
Onex is an investor and asset manager that invests capital on behalf of Onex shareholders and clients across the globe. Formed in 1984, we have a long track record of creating value for our…
Added 8 mins ago
TH
Sr. Manager, Restaurant Technology Deployment & Vendor Management, Tim Hortons
Tim Hortons
Toronto, ON
- Full-time
The Senior Manager serves as the primary business owner for strategic technology partners, ensuring vendors consistently meet their commitments on cost, quality, and schedule. Working…
Added 23 mins ago
M
Senior Manager, Marketing, Canada & LATAM
Magnite
Toronto, ON · Canada - Toronto
- Full-time
As Marketing Manager, Canada & LATAM, you will be a key marketing partner to Magnite’s growing commercial teams across Canada and Latin America. Reporting to the VP, International…
Added 23 mins ago
O
Anti-Money Laundering (AML) Student
OLG
Sault Ste. Marie, ON · Toronto, ON · Foster Drive Office
- Full-time
Reporting to the Senior Manager AML Intelligence, you will be empowered to:
Added 23 mins ago
T
Senior Governance & Control Analyst, Canadian Commercial Banking (ATH465)
TD
Toronto, ON
- Full-time
Reporting to the Manager, Canadian Commercial Banking, Governance & Control, the Senior Governance & Control Analyst plays a key role in supporting the Commercial Banking control…
Added 23 mins ago
T
Full-Stack Architect
TD
Toronto, ON
- Full-time
Lead in knowledge transfer meetings with senior management, team, other technical area sand business units.
Added 23 mins ago
M
Sr. Manager, Workforce Readiness
McKesson
Mississauga, ON
- Full-time
…enablement programs, is a trusted advisor within program team, with senior executives, and brings strong business acumen, exceptional communication skills, and proven experience leading…
Added 23 mins ago
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Senior Project Manager, IT
CIBC
Toronto, ON
- Full-time
…banking experiences for our clients and business partners. As a Senior Project Manager, IT, you'll lead complex technology initiatives from planning through execution, bringing together…
Added 38 mins ago
A
Facilities Associate - $23.00/hr
Article
Vancouver, BC
- $23 CAD / hour
- Full-time
The facilities team at HQ consists of 4 other associates and the Facilities Manager.
Added 38 mins ago
PL
Project Manager/Estimator
Philson Ltd.
Fredericton, NB
- Full-time
Philson Ltd, a leading Heavy Civil Contractor located in the Fredericton Region is seeking the right candidate to join our team as an Project Manager/Estimator.
Added 38 mins ago
EP
Operations & Administrative Associate
Elby Professional Recruitment
Kitchener, ON
- $50,000 to $59,000 CAD / year
- Full-time
B2B Sales Career Track: Graduate into a Business Development Representative (BDR) / Account Manager role, driving new client partnerships and revenue.
Added 53 mins ago
Customer Account Manager - Bilingual
ASSA ABLOY
ON · Woodbridge, ON
What would you do as our Bilingual Customer Account Manager?
Added 53 mins ago
Senior Product Manager, Driver Experience
Lyft
Toronto, ON
…perform their best. We are looking for a strategic product manager to join our dynamic and fast-paced team. In this role, you will identify and solve pain points that matter most to drivers…
Added 1 hour ago
Manager, Enterprise Data Platform & Governance
Vacances Air Canada Vacations / Air Canada Rouge
Montreal, QC
The Manager, Enterprise Data Platform & Governance will lead the team responsible for building, operating, scaling, and securing ACV’s core data infrastructure. In this role, you will be…
Added 1 hour ago
MD
IT Business Manager - State Prog Admin Manager Prin
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Job Class: State Program Administrator, Manager Principal

Robert Half

Executive Assistant (with Office Operations)

Calgary, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 27, 2026
Experience: 5+ years of experience in an Executive Assistant, Office Manager, or similar senior administrative role.
Working hours: 40 hours/week
Posting language: English
Posted: Oct 28, 2026

Original job description

We are seeking a highly experienced and discreet Executive Assistant (5+ years) to support a senior executive at a global professional services firm. This role is primarily executive support with select office operations responsibilities. You will manage complex priorities across calendar, travel, meetings, confidential correspondence, and client-facing activities, while ensuring a polished, professional experience for internal stakeholders and visitors. The ideal hire is solutions‑oriented, proactive, calm yet assertive, and able to operate effectively in a fast‑paced, high‑accountability environment.

You’ll be a key member of a lean, collaborative local team, working closely with senior leadership and coordinating frequently with national/global counterparts. This includes preparing materials, optimizing schedules, liaising with clients and vendors, and ensuring the office runs smoothly. Discretion, maturity, judgment, and the ability to anticipate needs are essential.

Key Responsibilities

Executive Support (70-80% of the role)

Manage complex calendars, prioritize competing commitments, and coordinate domestic/international travel and itineraries.
Prepare correspondence, briefing notes, presentations, and meeting materials; triage and organize high‑volume email.
Compile and submit accurate expense reports for senior leadership; track follow‑ups and resolve queries.

Office Operations & Facilities (30% of the role)

Oversee office supplies, printing, and kitchen essentials (ordering, stocking, upkeep); coordinate shipping/receiving.
Serve as primary liaison with building/property management for routine and urgent requests; support safety procedures.
Coordinate seating plan changes; set up/tear down desks for onboarding/offboarding; maintain orderly common areas.

Reception & Meeting Support

Act as first point of contact for visitors; arrange catering/refreshments; reset and ready boardrooms.
Ensure meeting spaces and A/V are set up and functioning; maintain a consistently polished client-facing environment.

Events & Client Hospitality

Plan and execute internal and external events (e.g., team sessions, group meals, holiday gatherings) - typically less than 5 times per year.

Client Relations & Business Development Support

Maintain client/contact data and invite lists in CRM; coordinate seasonal cards/gifts under compliance guidelines.
Track business development activity; coordinate commemorative deal items with internal teams and compliance.
Support light research and follow-ups as directed by senior bankers/executives.

Confidentiality & Professionalism

Handle sensitive information with strict confidentiality and sound judgment; ensure adherence to internal policies.

Qualifications

5+ years of experience in an Executive Assistant, Office Manager, or similar senior administrative role.
Background in professional services, financial services, or corporate environments strongly preferred.
Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint); familiarity with CRM platforms (e.g., Salesforce) is an asset; exposure to Workday is beneficial.

Personality

Exceptional organization, time management, and multitasking abilities; high attention to detail and follow‑through.
Excellent written and verbal communication; polished interpersonal skills with client‑facing confidence.
Demonstrated discretion and ability to manage confidential information.
Proven, solutions‑oriented approach - anticipates needs, proposes options, and executes with minimal direction.
Comfortable supporting an executive who self‑books frequently while optimizing priorities and cadence.

Work Environment

100% on-site at a professional downtown Calgary office.
Full‑time, approximately 40 hours/week; core hours ~7:30 a.m.–4:30 p.m. with some flexibility as needed.
Occasional availability required during urgent or time‑sensitive situations (evenings/weekends).
Small local team with strong collaboration and high standards; “wear many hats” culture in a polished, corporate setting.

Compensation & Benefits

Base salary: commensurate with experience and scope.
Occasional extra hours with compensation per company policy.
Competitive total rewards package including health and other employee benefits; details will be shared with the candidates during the interview process.

Apply About employer

More about this job

Responsibilities

Provide senior executive support by managing complex calendars, travel, correspondence, meeting materials, email, expenses, and follow-ups. Coordinate office operations, facilities, reception, meeting spaces, occasional events, client hospitality, CRM records, and business development support.

Requirements

Requires 5+ years of experience in an Executive Assistant, Office Manager, or similar senior administrative role; professional, financial, or corporate services experience is strongly preferred. Candidates should have advanced Microsoft Office proficiency, strong organization and communication skills, sound judgment and discretion, and a proactive, solutions-oriented approach; CRM experience is an asset and Workday exposure is beneficial.

Skills

Executive Support
Calendar Management
Travel Coordination
Meeting Coordination
Confidential Correspondence
Expense Reporting
Office Operations
Facilities Coordination
Reception
Event Planning
Client Relations
CRM Data Management
Microsoft Office
Salesforce
Workday
Confidentiality

Benefits

Health Benefits
Employee Benefits

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Office Operations
Professional Services
Financial Services
Calendar Management
Domestic Travel
International Travel
Itinerary Planning
Confidential Correspondence
Briefing Notes
Presentation Materials
Email Triage
Expense Reports
Facilities Coordination
Building Management
Safety Procedures
Reception
Audio-Visual Setup
Event Planning
Client Hospitality
Salesforce
Workday
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Business Development
Confidentiality
Client-Facing Environment

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