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Added 6 mins ago
IF
Senior Product Manager - Payments Platform
Ink Foundation
Canada
- Full-time
The team is looking for a product manager to shape the future of this platform, from the architecture underneath to the API layer internal clients build on. At the center is Payward's…
Added 6 mins ago
GC
Account Manager, Security Master Supervisor
Guardian Capital Group
Toronto, ON
- Full-time
…accounting, performance measurement, trading, compliance, and client reporting activities. The supervisor will manage operational workflows, control processes and continuous improvement…
Added 6 mins ago
AM
Senior Web Developer
Alberta Medical Association (AMA)
AB · Alberta, Canada
- $89,069 to $115,790 CAD / year
- Full-time
The AMA is recruiting for the position of Senior Web Developer. As a member of the Information Systems Group team, the Senior Web Developer will play a critical role in ensuring that AMA…
Added 6 mins ago
A
Senior Engineering Manager
Ausenco
Burnaby, BC
- Full-time
Ausenco is seeking a qualified and highly motivated Senior Engineering Manager experienced in mining projects and/or studies for our Western Canada region.
Added 6 mins ago
CL
Human Resources - HR Business Partner
Cosmetica Laboratories Inc
Toronto, ON · Scarborough, ON
- Full-time
The HRBP has end-to-end ownership of HR matters within assigned client groups, from intake and assessment through advice, approvals, execution, documentation, communication, reporting,…
Added 6 mins ago
MB
Senior Account Manager
Martyn Bassett Associates
Mississauga, ON
- Full-time
You take it over. You become the senior contact for every school, and you set the rhythm: monthly check-ins with the top accounts, quarterly reviews with deans and chairs, and a check-in…
Added 6 mins ago
IR
Senior Commercial Account Manager
Impact Recruitment
ON · Simcoe, ON
- Full-time
An established and growing insurance brokerage is seeking a Commercial Insurance Account Manager to join its Commercial Lines team in Simcoe/Hamilton, Ontario.
Added 6 mins ago
JM
Senior Project Manager (Trade Shows, Events, Permanent Installations)
Jack Morton Worldwide
Oakville, ON
- Full-time
We create memorable, strategic experiences for both virtual and live events. We’re looking for a Senior Project Manager (Trade Shows, Events, Permanent Installations) to help bring these…
Added 6 mins ago
D
Operations Manager, Growth Platforms
Deloitte
Calgary, AB
- Full-time
…execution discipline to a complex portfolio. We work closely with senior leaders across businesses, industries, geographies, and enabling functions to turn strategic priorities into…
Added 6 mins ago
SI
Senior Manager Sales Business Development
Stitch It
Burlington, ON
- $100,000 to $120,000 CAD / year
- Full-time
As a Senior Manager, Sales and Business Development at Stitch It Alterations and Dry Cleaning, you will be responsible for driving corporate sales growth by acquiring and retaining key…
Added 6 mins ago
RH
Executive Assistant (with Office Operations)
Robert Half
Calgary, AB
- Full-time
We are seeking a highly experienced and discreet Executive Assistant (5+ years) to support a senior executive at a global professional services firm. This role is primarily executive…
Added 21 mins ago
K
Director, Lifecycle & Organic Growth
KOHO
Remote, Canada
- Full-time
- Remote
Set direction for organic acquisition across koho.ca, SEO, GEO (visibility in AI-powered search), app store optimization and content, alongside the senior domain lead who runs it day to day.
Added 21 mins ago
E
Personal Trainer, Bay Street
Equinox
Toronto, ON
- Full-time
…years EFTI has elevated our trainers to design comprehensive client fitness programs that are safe, effective and results driven. We are dedicated to the professional performance of our…
Added 21 mins ago
R
Senior Relationship Manager - Royal Distinction
RBC
Toronto, ON
- Full-time
Post-secondary education and a minimum of 4 year of experience in a client service role, driven to help meet clients’ needs
Added 36 mins ago
T
Senior Treasury Asset and Liability Management Analyst
TD
Toronto, ON
- Full-time
…Bank’s balance sheet. You will provide analytical support to senior colleagues, help guide junior analysts and contribute to accurate, efficient and comprehensive…
Added 36 mins ago
CM
Senior Manager, Audit
Crowe MacKay
Yellowknife, NT
- Full-time
Career Opportunity: Audit Manager / Senior Manager
Added 36 mins ago
K
Controller, Family Office
KPMG
AB · Winnipeg, MB · Regina, SK · Saskatoon, SK · Calgary, AB · Edmonton, Alberta
- Full-time
Our Family Office practice is growing, and we are seeking a Senior Manager who will play a key role in delivering high-touch service to our family office clients. The successful candidate…
Added 36 mins ago
IG
Program Manager
Insight Global
Toronto, ON
- $70 to $90 CAD / hour
- Contract
Worked within Sales/ Ops / Client Service LOBs
Added 36 mins ago
B
Manager, Enterprise
BrainStation
Toronto, ON
- Full-time
As a Manager, Enterprise, you will lead engagements with global organizations as they transform for the AI era. Our clients are leaders in their industries, operating across markets…
Added 51 mins ago
E
Portfolio Manager
eCapital
Barrie, ON
- Full-time
The Portfolio Manager, Platinum Clients is responsible for the strategic management, performance, and risk oversight of eCapital's highest-value client relationships. Serving as the primary…
Added 1 hour ago
H
Social Worker Degree Senior
HealthCareersInSask.ca
Regina, SK
- Part-time
Job Description: The Senior Social Worker is an experienced clinician who may provide supervision and coaching within acute care in the Women's and Children's Team, reporting directly to a…
Added 1 hour ago
TA
Project Manager
Top Aces
Dorval, QC
- Full-time
…the next generation of combat leaders by living our values of Service, Integrity, Excellence, and Together every…
Added 1 hour ago
AW
Compliance Officer, Temporary - 12 Months
Aviso Wealth
Remote, Canada
- $85,000 to $95,000 CAD / year
- Temporary
- Remote
Reporting to the Senior Manager, Branch Examination, the Compliance Officer is responsible for conducting onsite and/or remote branch and sub-branch examinations of CIRO dealer business…
Added 1 hour ago
B
Sr. Pharmacy Operations
Brunel
Hamilton, ON
- Full-time
We are seeking an experience and dynamic Senior Manager, Pharmacy Operations to play a key leadership role in overseeing pharmacy operations, ensuring excellence in sterile and non-sterile…
Added 1 hour ago
P
Accounting and Transaction Advisory Senior Associate (Bilingual FR/EN)
PwC
Montreal, QC
- Full-time
As an Accounting and Transaction Advisory Senior Associate you’ll work as part of a team of problem solvers, helping to solve business issues, deliver high quality client service and…

Robert Half

Executive Assistant (with Office Operations)

Calgary, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 9, 2026
Experience: 5+ years of experience in an Executive Assistant, Office Manager, or similar senior administrative role.
Working hours: 40 hours/week
Posting language: English
Posted: Nov 9, 2026

Original job description

We are seeking a highly experienced and discreet Executive Assistant (5+ years) to support a senior executive at a global professional services firm. This role is primarily executive support with select office operations responsibilities. You will manage complex priorities across calendar, travel, meetings, confidential correspondence, and client-facing activities, while ensuring a polished, professional experience for internal stakeholders and visitors. The ideal hire is solutions‑oriented, proactive, calm yet assertive, and able to operate effectively in a fast‑paced, high‑accountability environment.

You’ll be a key member of a lean, collaborative local team, working closely with senior leadership and coordinating frequently with national/global counterparts. This includes preparing materials, optimizing schedules, liaising with clients and vendors, and ensuring the office runs smoothly. Discretion, maturity, judgment, and the ability to anticipate needs are essential.

Key Responsibilities

Executive Support (70-80% of the role)

Manage complex calendars, prioritize competing commitments, and coordinate domestic/international travel and itineraries.
Prepare correspondence, briefing notes, presentations, and meeting materials; triage and organize high‑volume email.
Compile and submit accurate expense reports for senior leadership; track follow‑ups and resolve queries.

Office Operations & Facilities (30% of the role)

Oversee office supplies, printing, and kitchen essentials (ordering, stocking, upkeep); coordinate shipping/receiving.
Serve as primary liaison with building/property management for routine and urgent requests; support safety procedures.
Coordinate seating plan changes; set up/tear down desks for onboarding/offboarding; maintain orderly common areas.

Reception & Meeting Support

Act as first point of contact for visitors; arrange catering/refreshments; reset and ready boardrooms.
Ensure meeting spaces and A/V are set up and functioning; maintain a consistently polished client-facing environment.

Events & Client Hospitality

Plan and execute internal and external events (e.g., team sessions, group meals, holiday gatherings) - typically less than 5 times per year.

Client Relations & Business Development Support

Maintain client/contact data and invite lists in CRM; coordinate seasonal cards/gifts under compliance guidelines.
Track business development activity; coordinate commemorative deal items with internal teams and compliance.
Support light research and follow-ups as directed by senior bankers/executives.

Confidentiality & Professionalism

Handle sensitive information with strict confidentiality and sound judgment; ensure adherence to internal policies.

Qualifications

5+ years of experience in an Executive Assistant, Office Manager, or similar senior administrative role.
Background in professional services, financial services, or corporate environments strongly preferred.
Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint); familiarity with CRM platforms (e.g., Salesforce) is an asset; exposure to Workday is beneficial.

Personality

Exceptional organization, time management, and multitasking abilities; high attention to detail and follow‑through.
Excellent written and verbal communication; polished interpersonal skills with client‑facing confidence.
Demonstrated discretion and ability to manage confidential information.
Proven, solutions‑oriented approach - anticipates needs, proposes options, and executes with minimal direction.
Comfortable supporting an executive who self‑books frequently while optimizing priorities and cadence.

Work Environment

100% on-site at a professional downtown Calgary office.
Full‑time, approximately 40 hours/week; core hours ~7:30 a.m.–4:30 p.m. with some flexibility as needed.
Occasional availability required during urgent or time‑sensitive situations (evenings/weekends).
Small local team with strong collaboration and high standards; “wear many hats” culture in a polished, corporate setting.

Compensation & Benefits

Base salary: commensurate with experience and scope.
Occasional extra hours with compensation per company policy.
Competitive total rewards package including health and other employee benefits; details will be shared with the candidates during the interview process.

Apply About employer

More about this job

Responsibilities

Manage senior executive calendars, travel, correspondence, meetings, expenses, and follow-ups while handling sensitive information with discretion. Coordinate office operations, facilities, reception, meeting spaces, events, client hospitality, CRM records, and business development support.

Requirements

Requires 5+ years of experience in executive assistance, office management, or a similar senior administrative role; professional, financial, or corporate services experience is strongly preferred. Candidates should have advanced Microsoft Office proficiency, strong organization and communication skills, sound judgment, discretion, and a proactive, solutions-oriented approach; CRM experience is an asset and Workday exposure is beneficial.

Skills

Executive Support
Calendar Management
Travel Coordination
Meeting Coordination
Confidential Correspondence
Expense Reporting
Office Operations
Facilities Coordination
Reception
Event Planning
Client Relations
CRM Data Management
Microsoft Office
Salesforce
Workday
Confidentiality

Benefits

Health Benefits
Employee Benefits

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Office Operations
Professional Services
Financial Services
Calendar Management
Domestic Travel
International Travel
Itinerary Coordination
Confidential Correspondence
Briefing Notes
Meeting Materials
Expense Reports
Facilities Management
Building Management
Reception
Audio-Visual Setup
Event Planning
Client Hospitality
Business Development
CRM
Salesforce
Workday
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Confidentiality
Client Relations

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