Finance & Administration Manager

Our client is seeking a hands-on Finance & Administration Manager to take ownership of the organization's financial and administrative operations. This is a standalone, individual contributor role offering the opportunity to oversee the full finance function while working closely with senior leadership to support business performance and operational decision-making.

This position is ideal for someone who enjoys wearing multiple hats, taking ownership, and finding better ways of doing things. Beyond managing day-to-day accounting and financial reporting, the successful candidate will have a genuine interest in process improvement, systems optimization and automation. You'll have the opportunity to identify inefficiencies, streamline workflows and leverage technology, including AI-enabled tools, to make the business more efficient.

Key Responsibilities

Financial Management & Reporting

• Oversee the full financial management function, including budgeting, forecasting, financial reporting and cash flow management.
• Prepare monthly financial statements, management reports and financial analysis.
• Monitor financial performance against budgets, investigate variances and identify opportunities for cost savings.
• Provide financial insights and recommendations to support business decisions.
• Manage working capital, cash flow forecasting and financial controls.
• Support capital expenditure planning, tracking and reporting.

Accounting & Financial Operations

• Manage the full accounting cycle, including accounts payable, accounts receivable, general ledger and reconciliations.
• Oversee banking activities, payment processing and month-end and year-end close.
• Manage payroll administration and related government remittances.
• Coordinate tax compliance, audit preparation and statutory reporting.
• Maintain accurate financial records and ensure appropriate internal controls are in place.

Process Improvement, Systems & Automation

• Review existing accounting and administrative processes to identify inefficiencies and opportunities for improvement.
• Streamline workflows and implement more efficient procedures.
• Identify opportunities to automate manual processes and reduce administrative workload.
• Leverage accounting systems, reporting tools, technology and AI-enabled solutions where appropriate.
• Improve the accuracy, accessibility and efficiency of financial reporting and business information.

Business & Administrative Operations

• Oversee purchasing administration, vendor records, purchase orders and supplier documentation.
• Manage inventory-related financial records and monitor associated costs.
• Maintain accurate operational and administrative databases.
• Coordinate employee benefit administration and related documentation.
• Support general business administration and provide reporting and information to senior leadership.
• Assist with vendor compliance documentation and audit requirements.

Business Partnership

• Work closely with senior leadership to understand business performance and support strategic decisions.
• Provide financial analysis and recommendations to improve profitability and operational efficiency.
• Build relationships with suppliers, customers, auditors and external service providers.
• Translate financial information into meaningful business insights.
• Proactively identify financial and operational risks and recommend solutions.