Inventory Coordinator

We are partnering with an organization that's looking to add an Inventory Coordinator to their team. This is a full-time/permanent role on site.

Responsibilities:

• Leads company-wide inventory reconciliation across multiple business lines, including fuel, equipment, tanks, and lubricants.
• Strengthens inventory protection by developing, maintaining, and continuously improving processes, controls, and inventory monitoring practices.
• Ensures appropriate supporting documentation is maintained to validate inventory accuracy.
• Verifies that inventory costing is accurate and that reported margins properly reflect FIFO methodology.
• Investigates, analyzes, and resolves inventory discrepancies, documenting findings and following up as needed.
• Provides guidance and support to divisional offices on inventory and costing matters.
• Communicates significant inventory variances, unresolved issues, and potential risks to the Accounting Manager, Inventory Control.
• Reviews inventory transactions to confirm purchases, sales, transfers, and adjustments are accurately recorded across multiple ERP systems.
• Partners with ERP support teams and liaison groups to identify, troubleshoot, and resolve system-related issues.
• Coordinates seasonal product inventory changes within virtual tanks in the ERP system to support accurate billing.
• Manages the setup and maintenance of new inventory product codes within the ERP system.
• Assists with month-end inventory reconciliation, reporting, and close activities.

Qualifications:

• Experience in inventory reconciliation, inventory analysis, or accounting support within a multi-site or multi-line business environment.
• Working knowledge of accounts payable, accounts receivable, billing processes, and invoice-related documentation.
• Strong proficiency in Microsoft Excel, including the ability to analyze data, identify variances, and maintain accurate records.
• Familiarity with enterprise accounting or ERP systems such as Oracle, SAP, or QuickBooks.
• Ability to investigate discrepancies, resolve data issues, and maintain organized supporting documentation.
• Solid understanding of inventory tracking, product costing, and annual inventory practices.
• Strong data entry accuracy, attention to detail, and communication skills when supporting internal stakeholders.