Legal Administrative Assistant
- Vancouver, BC, Canada
$40,000 to $50,000 CAD / year · Full-time
Applications open in a new tab.
Job details
- Pay
- $40,000 to $50,000 CAD / year
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Legal Administrative Assistant - Vancouver, BC.
What You’ll Do: As a Legal Assistant you will play a key role in supporting the firm’s legal services.
Your responsibilities will include:
- Initial Inquiries: Handling client inquiries through emails and phone calls, including recording information and concerns, informing clients of our legal fees and process, and maintaining communication throughout preliminary stages of the inquiry.
- Record-Keeping: Tracking and updating information on client inquiries to ensure they are handled in a timely manner.
- Drafting Administrative Documents: Assisting with the drafting of retainer agreements and invoices, per the request of lawyers, to finalize the final stages of the client inquiry process.
- Front Desk and Reception Duties: Ensuring smooth office operations by managing general administrative duties, including answering and directing phone calls, relaying messages, and opening client files.
- Collaboration: Working closely with the Practice Manager and senior management to improve workflows and meet client inquiry and retention goals.
- Software Proficiency: Learning and utilizing g
What We’re Looking For:
- A genuine interest in the legal field.
- A willingness to learn about real estate, business, and wills and estates law.
- Advanced external and internal communication skills (i.e. with clients and team members).
- Advanced time-management abilities.
- Proficient multi-tasking and prioritization skills.
- Advanced in Microsoft Office and Google Workspace tools.
- A proactive attitude (i.e. ready to contribute in a fast-paced environment).
- A passion for growth, long-term commitment, and working in a vibrant team culture.
Why Join This Firm?
- Flexible Work Structure
- Collaborative Culture
- Excellent Growth Opportunities
Compensation and Benefits: The firm offers a competitive salary commensurate with experience, alongside an excellent benefits package and opportunities for career advancement.
How to Apply
If you are looking for a professional environment that respects your time and offers long-term stability, please submit your resume in confidence.
More about this job
Responsibilities
Handle initial client inquiries by phone and email, record and track inquiry information, explain fees and processes, and maintain communication with prospective clients. Support lawyers by drafting retainer agreements and invoices, managing reception and administrative duties, opening client files, and collaborating with management to improve workflows and meet client inquiry and retention goals.
Requirements
The role seeks someone with a genuine interest in law and a willingness to learn about real estate, business, and wills and estates law. Candidates should have strong communication, time-management, multitasking, and prioritization skills, proficiency with Microsoft Office and Google Workspace, and a proactive attitude with interest in long-term growth.
Skills
- Client Communication
- Internal Communication
- Time Management
- Multitasking
- Prioritization
- Microsoft Office
- Google Workspace
- Record-Keeping
- Document Drafting
- Reception
- Client Inquiry Management
- File Management
- Workflow Improvement
Benefits
- Flexible Work Structure
- Collaborative Culture
- Growth Opportunities
- Competitive Salary
- Benefits Package
- Career Advancement
Visa sponsorship
Not detected in the job text
Categories
- Legal
- Administrative
- Customer Service & Support
Keywords
- Legal Assistant
- Legal Services
- Client Inquiries
- Client Communication
- Legal Fees
- Retainer Agreements
- Invoices
- Record-Keeping
- Reception
- Administrative Duties
- Client Files
- Workflow Improvement
- Client Retention
- Real Estate Law
- Business Law
- Wills and Estates Law
- Microsoft Office
- Google Workspace
- Time Management
- Multitasking
- Prioritization