Office Administrator

Our client is a well-established and growing organization with a strong reputation in the construction and excavation industry. They are looking for an Office Administrator to join their close-knit team and play an important role in supporting the day-to-day administrative and financial operations of the business.

This is an excellent opportunity for someone who enjoys working in a smaller, personable office environment, where you can build strong relationships with a well-tenured team and have a meaningful impact on the business. The successful candidate will be organized, dependable, detail-oriented, and comfortable taking ownership of a variety of administrative and accounting-related responsibilities.

What You'll Be Doing

• Provide day-to-day administrative support to the office and management team
• Manage incoming calls, emails, correspondence, and general office inquiries
• Prepare, process, and distribute customer invoices
• Assist with Accounts Receivable, including invoicing, payment follow-up, and account reconciliations
• Provide support with Accounts Payable, including processing invoices and maintaining accurate records
• Enter and maintain financial and administrative data with a high degree of accuracy
• Assist with billing, expense tracking, and other basic accounting functions
• Maintain organized digital and physical filing systems
• Coordinate office supplies, documentation, and general office requirements
• Assist with various administrative tasks and projects as required
• Work closely with the internal team to ensure information and documentation are accurate and up to date

What We're Looking For

• 2+ years of experience in an administrative, office coordination, or accounting support role
• Previous experience with invoicing, AP, AR, or general bookkeeping support is highly valued
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Comfortable working independently while also being a collaborative team member
• Strong written and verbal communication skills
• Proficiency with Microsoft Office, particularly Outlook and Excel
• Experience with accounting or ERP software is an asset
• A professional, positive, and reliable approach to work
• Construction, excavation, trades, or other industry experience is considered an asset

Why This Opportunity?

• Flexible working hours to support work-life balance
• Join a smaller, welcoming office environment
• Work alongside a well-established and highly tenured team
• Stable organization with a strong history in the industry
• Varied role combining administration and finance support
• Opportunity to become an integral part of the day-to-day operations
• Supportive and collaborative workplace culture

If you are an organized and dependable administrator who enjoys variety and would like to join a stable company where experience, reliability, and teamwork are valued, we would love to hear from you.