Office & administration jobs in Canada

Group jobs by employerEmail me new jobs Save this search

Added 7 days ago
VR
Administrative Assistant
Viking Reinforcing
Parksville, BC
- Full-time
$24.00 per hour to start, with regular day shift hours, Monday to Friday
Added 7 days ago
PC
Bilingual Event Coordinator
Parkinson Canada
Ottawa, ON
- $52,500 to $57,500 CAD / year
- Full-time
Valid G driver's license required
Added 7 days ago
LA
Junior Committee Clerk
Legislative Assembly of British Columbia
Victoria, BC
- Full-time
Applicants must have:
Added 7 days ago
CI
Unit Clerk (2026-1240)
Carewest Innovative Healthcare
Calgary, AB
- Full-time
- Temporary
…memos, minutes, forms, etc., ordering, receiving and maintaining office and medical supplies. As the prime point of contact for clients, physicians and visitors to the Site, this position…
Added 7 days ago
NA
Dean's Office Assistant, School of Construction and Building Sciences
Northern Alberta Institute of Technology
St. Catharines, ON · Main Campus
- Full-time
Prepare and coordinate agendas, briefing materials, reports, presentations, communications, and correspondence for the Dean's Office.
Added 7 days ago
BH
Medical Office Assistant (MOA) Respite to Recovery
Boyle-McCauley Health Care
Edmonton, AB
- $20.16 to $27.02 CAD / hour
- Full-time
Medical Office Assistant for the Radius Community Health and Healing’s Respite to Recovery (R2R) program (in collaboration with a partnering shelter), which serves individuals experiencing…
Added 7 days ago
Grocery Utility Clerk (Cochrane)
Calgary Co-op
Cochrane, AB
Added 7 days ago
Post Office Assistant - Term - St-Alphonse
Canada Post - Postes Canada
Saint-Alphonse, QC
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 7 days ago
Administrative Assistant
Winnipeg Regional Health Authority
Selkirk, MB
…support for the day-to-day operations of the Community Health Office. The position of Administrative Assistant functions in a manner consistent with, and supports the Mission, Vision and…
Added 7 days ago
Graduate Office Assistant
University of Toronto
Toronto, ON
Demonstrated advanced proficiency in Microsoft Office, database management, and content management systems.
Added 7 days ago
EE
Supply Chain Manager
Expert Executive Recruiters (EER Global)
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Added 7 days ago
RH
Office Administrator with prior accounting experience
Robert Half
Calgary, AB
- $50,000 to $65,000 CAD / year
- Full-time
Minimum 2-5 years of experience in reception, office administration, customer service, or a similar administrative support role.
Added 7 days ago
T
Front Desk & Office Coordinator
Townline
Vancouver, BC
- Full-time
Maintain office administration procedures and standard operating procedures so information is current, clear and easy for others to follow.
Added 7 days ago
OS
Senior Information Management Analyst
Ontario Securities Commission
Toronto, ON · CA ON Toronto
- Full-time
Added 7 days ago
KD
Temporary Program Administrative Clerk (12 months)
Karis Disability Services
Sudbury, ON · Greater Sudbury, ON
- Full-time
Added 7 days ago
EAM Project Management Analyst
City of Edmonton
AB
University degree in Engineering, Architecture, Information Technology, Business Administration, Public Administration, Project Management, Asset Management, or a related discipline
Added 7 days ago
I
Operations Supervisor
Intelcom
Candiac, QC
- Full-time
Added 7 days ago
PS
Administrative Assistant @ Coteau Hills Elementary School
Prairie South School Division #210
Moose Jaw, SK
- Full-time
A minimum of one (1) year post-secondary education in a related field such as business administration or office administration
Added 7 days ago
CU
Junior Asset Management Analyst
Canadian Urban Limited
AB · Edmonton, AB
- Full-time
Added 7 days ago
GS
Temporary Full-Time Administrative Assistant
Good Spirit School Division 204
Yorkton, SK
- Full-time
Operate the public address system and other office equipment.
Added 7 days ago
MH
Competition # 664 - Privacy Officer
Medicine Hat Catholic Board of Education
Medicine Hat, AB
- Full-time
Added 7 days ago
PC
Bilingual Event Coordinator
Parkinson Canada
Ottawa, ON · Greater Ottawa Metropolitan Area
- $52,500 to $57,500 CAD / year
- Full-time
Valid G driver's license required
Added 7 days ago
ES
Administrative Assistant
Eskasoni School Board
Eskasoni, NS
- Full-time
One year post-secondary diploma in office or business administration or with high school equivalency combined with two years of administrative experience.
Added 7 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Sainte-Julienne, QC
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 7 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Thorhild, AB
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…

Robert Half

Office Administrator with prior accounting experience

Calgary, AB, Canada

$50,000 to $65,000 CAD / year · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: $50,000 to $65,000 CAD / year
Job type: Full-time
Apply by: Dec 4, 2026
Experience: Minimum 2-5 years of experience in reception, office administration, customer service, or a similar administrative support role.
Posting language: English
Posted: Nov 4, 2026

Original job description

We are seeking a Receptionist / Office Administrator to serve as the face of the organization and support the day-to-day administrative operations of a busy office of approximately 25 employees. This is a highly visible role that combines front-desk responsibilities, customer service, office coordination, and administrative support.

The ideal candidate is proactive, organized, and comfortable balancing multiple priorities while maintaining a high level of professionalism. This position plays a key role in ensuring a smooth office operation, supporting internal teams, and delivering an excellent experience to customers, vendors, and visitors.

The Role

Reporting to the controller, the individual will be responsible for coordinating a variety of administrative, customer service, and operational tasks. The role requires strong attention to detail, a sense of urgency, and the ability to manage competing priorities in a fast-paced environment.

The successful candidate will quickly become a central point of contact for both internal employees and external customers while helping maintain the efficiency and organization of the office.

Key Responsibilities

Maintain the smooth day-to-day operation of the office, including the kitchen, boardroom, reception area, and common spaces.
Manage office supply inventory and coordinate orders for coffee, refreshments, and workplace essentials.
Serve as the primary point of contact for customer inquiries via phone, email, and in-person interactions.
Coordinate team calendars, vacation schedules, employee time-off requests, and overtime documentation.
Collect, enter, and maintain customer information, company records, and administrative documentation within internal systems.
Manage Metal Trace (MTR) documentation, including receipt, tracking, filing, distribution, and system updates.
Process monthly expense reports, collect supporting documentation, and maintain accurate records.
Perform daily bank deposits, financial system data entry, and reconciliation tracking.
Review customer invoices submitted through client portals and communicate discrepancies to the Accounts Receivable team.
Coordinate customer credit applications, supplier reference requests, and other administrative processes related to account setup and maintenance.

Profile

Minimum 2-5 years of experience in reception, office administration, customer service, or a similar administrative support role.
Strong customer service skills with the ability to represent the organization professionally at all times.
Excellent organizational and time-management skills, with the ability to manage multiple priorities and deadlines simultaneously.
Detail-oriented with strong follow-through and a commitment to accuracy.
Comfortable working independently while collaborating effectively with the broader team.
Tech-savvy and adaptable, with the ability to quickly learn new systems and processes.
Able to thrive in a busy, fast-paced environment with frequent interruptions and changing priorities.

Nice-to-Have Qualifications

Previous experience supporting a tax, accounting, bookkeeping, or professional services environment.
Experience working with Metal Trace (MTR) documentation.
Event planning or event coordination experience.
Experience supporting invoicing, customer accounts, or administrative finance functions.
Experience working in a high-volume customer service environment.

Technical Requirements

Previous experience using Sage.
Proficiency with Microsoft Office, particularly Outlook, Word, and Excel.
Strong computer skills, including accurate data entry and document management.
Comfortable learning and navigating multiple software platforms and internal systems.
Experience working with customer databases, accounting systems, or ERP platforms is considered an asset.

Work Environment

Full-time, permanent position.
100% onsite role. Working hours: 8:00 a.m. to 5:00 p.m.
No travel required.
Training on internal systems and processes will be provided.
Collaborative office environment with a team-oriented culture.
Friendly but busy workplace that values teamwork, accountability, and customer service excellence.
Company-sponsored social events, team-building activities, and annual celebrations throughout the year.

Compensation & Benefits

Base salary: $50,000 - $65,000
Annual performance-based bonus opportunity of approximately 20%
Comprehensive health and dental benefits following the 90-day probationary period
Medical benefits covered at 100%
RRSP matching program
3 weeks of vacation plus 5 flex days
Ongoing training and development opportunities

Company Culture

Close-knit team environment with approximately 20 employees.
Strong emphasis on customer service, accountability, and teamwork.
Supportive leadership team that provides training while encouraging autonomy and initiative.
Opportunity to take ownership of responsibilities and become a key contributor to the day-to-day success of the organization.
Ideal for someone who enjoys wearing multiple hats, solving problems, and helping keep a busy office running smoothly.

Apply on LinkedIn About employer

More about this job

Responsibilities

Manage front-desk service and daily office operations, including supplies, shared spaces, calendars, customer inquiries, records, and Metal Trace documentation. Support administrative finance processes by preparing expense reports, making bank deposits, entering financial data, tracking reconciliations, reviewing invoices, and coordinating account setup requests.

Requirements

Requires 2–5 years of experience in reception, office administration, customer service, or similar support work, along with strong organization, accuracy, time management, and communication skills. Candidates should be comfortable with Microsoft Office and data entry; Sage experience is required as a technical qualification, while accounting or bookkeeping support, Metal Trace documentation, and invoicing experience are advantageous.

Skills

Reception
Office Administration
Customer Service
Office Coordination
Calendar Management
Time-Off And Overtime Documentation
Data Entry
Document Management
Expense Reporting
Bank Deposits
Financial Data Entry
Reconciliation Tracking
Invoice Review
Accounts Receivable Coordination
Microsoft Office
Sage

Benefits

Performance-Based Bonus
Health Benefits
Dental Benefits
100% Medical Benefits Coverage
RRSP Matching
Three Weeks Of Vacation
Five Flex Days
Training And Development Opportunities
Company-Sponsored Social Events
Team-Building Activities

Visa sponsorship

Not detected in the job text

Keywords

Reception
Office Administration
Customer Service
Office Coordination
Metal Trace (MTR)
Expense Reports
Bank Deposits
Financial Data Entry
Reconciliation
Customer Invoices
Accounts Receivable
Credit Applications
Supplier References
Sage
Microsoft Office
Outlook
Word
Excel
Customer Databases
Accounting Systems
ERP Platforms
Document Management
Data Entry
Calendar Management
Time-Off Requests
Overtime Documentation
Office Supplies
Account Setup
Event Coordination

Report this job

Hiring at a glance

Advertised starting pay

Where work happens

Office & administration jobs in Canada

Administrative Assistant

Bilingual Event Coordinator

Junior Committee Clerk

Unit Clerk (2026-1240)

Dean's Office Assistant, School of Construction and Building Sciences

Medical Office Assistant (MOA) Respite to Recovery

Grocery Utility Clerk (Cochrane)

Post Office Assistant - Term - St-Alphonse

Administrative Assistant

Graduate Office Assistant

Supply Chain Manager