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Added 12 mins ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
- Full-time
Comprehensive Geriatric Assessment, customized inter-professional care planning with the patient and their caregiver/family, personalized interventions, short-term follow-up and…
Added 28 mins ago
SO
Administrative Assistant
SERVPRO of Vacaville / Dixon
Beaumont, AB
- Full-time
As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail,…
Added 57 mins ago
TO
Municipal Accommodation Tax Coordinator
Town of Niagara-on-the-Lake
Niagara-on-the-Lake, ON
- Full-time
Ability to interpret and explain program requirements, by-laws, policies and procedures in a clear and professional manner.
Added 1 hour ago
HM
Family Practitioner/General Practitioner
Health Match BC
Fernie, BC
- Internship
…comfortably. At Leroux, we’ve got your back with excellent administrative and billing support, plus hands-on mentorship that really makes a difference. You'll be working alongside a…
Added 1 hour ago
HM
Family Practitioner/General Practitioner
Health Match BC
Fernie, BC
- Internship
…comfortably. At Leroux, we’ve got your back with excellent administrative and billing support, plus hands-on mentorship that really makes a difference. You'll be working alongside a…
Added 1 hour ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
- Full-time
Kelowna offers an exceptional quality of life for physicians seeking both professional opportunity and an outstanding outdoor lifestyle. Nestled in the heart of the Okanagan Valley, Kelowna…
Added 1 hour ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
- Full-time
…offer a patient-centered, evidence-based practice with strong administrative and clinical support, ensuring high-quality care and work-life…
Added 1 hour ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
- Full-time
…offer a patient-centered, evidence-based practice with strong administrative and clinical support, ensuring high-quality care and work-life…
Added 1 hour ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
- Part-time
…examination rooms, an advanced EMR system, and a highly skilled administrative and clinical support team. Our physicians benefit from a strong referral network and an environment that…
Added 1 hour ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
- Full-time
…supportive, collegial environment with low overhead and strong administrative support in one of BC’s most desirable…
Added 1 hour ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kamloops, BC
- Full-time
Royal Inland Hospital (RIH) Offers a Collaborative Environment That Values Professional Excellence And Work-life Balance. We Are Seeking Dedicated Family Physicians With Obstetrical…
Added 1 hour ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kamloops, BC
- Full-time
Royal Inland Hospital (RIH) offers a collaborative environment that values professional excellence and work-life balance. We are seeking dedicated Family Physicians with Obstetrical…
Added 1 hour ago
HM
Psychiatry
Health Match BC
Mission, BC
- Full-time
Other Benefits/Incentives Modern EMR system, administrative support, multidisciplinary team environment, virtual consultation capability, professional development opportunities.
Added 1 hour ago
HM
Psychiatry
Health Match BC
Mission, BC
- Full-time
Commitment to continuous professional development.
Added 1 hour ago
HD
Dental operations manager
Humber Dental
Toronto, ON · Etobicoke, ON
- Full-time
…exceptional patient service, and smooth coordination between administrative and clinical teams. This full-time, on-site role in Etobicoke, ON includes managing scheduling, patient flow, and…
Added 1 hour ago
AT
Project Admin (6 month contact)
AFL Telecommunications
Calgary, AB
- Full-time
…Purchasing, and project delivery teams, taking ownership of administrative workflows and helping identify missing information, approval delays, exceptions, and financial risks before they…
Added 2 hours ago
SM
Unit Assistant, Emergency
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Alliston, ON
- Internship
As part of our mandatory screening process, SMH will require professional references, verification of academic training and professional accreditation along with a current vulnerable sector…
Added 2 hours ago
B
Electrical Building Technician
BPA
Longueuil, QC
- Full-time
This role represents an exciting opportunity for an experienced building electrical professional, specialized in fire alarm systems, wishing to join our Longueuil office. You will work…
Added 2 hours ago
B
Construction Administrator
BPA
Gatineau, QC
- Full-time
A hybrid work policy that promotes balance between professional and personal life.
Added 2 hours ago
SS
Healthcare Security Guard
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Toronto, ON
- Part-time
Collaborate with other healthcare staff, including nurses, physicians, and administrative personnel, to address security concerns and coordinate responses to emergencies.
Added 2 hours ago
S
Clinic Transcription and Health Records Evaluator, TB Clinics - BC Centre for Disease Control
Sanya’k̓ula
Vancouver, BC
- Full-time
…in workshops, cultural immersion experiences, and continuous professional development to stay informed and responsive to equity-deserving groups. Provide patient-centred care that respects…
Added 2 hours ago
S
Social Worker (MSW), Heartwood Centre for Women, BC Mental Health & Substance Use Services - Vancouver, BC
Sanya’k̓ula
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- Full-time
…of assessment and plan of intervention, in accordance with professional practice standards and clinical…
Added 2 hours ago
CO
Temporary Technical Lead (Housing Accelerator Fund) Up to 18 Months
City of Saint John
Saint John, NB
- Temporary
Highly organized, consistent, methodical, professional approach.
Added 2 hours ago
CC
Student, Inventory Control
Cameco Corporation
Saskatoon, SK
- Full-time
…work closely with procurement, asset management, and other professional teams to identify opportunities for inventory optimization, resolve material-related issues, and support informed…
Added 2 hours ago
CI
Nurse Practitioner
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…robust multidisciplinary team. This position is ideal for a professional committed to enhancing the health and well-being of our Armed Forces personnel through collaborative and impactful…

Robert Half

Office Administrator with prior accounting experience

Calgary, AB, Canada

$50,000 to $65,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $50,000 to $65,000 CAD / year
Job type: Full-time
Apply by: Dec 4, 2026
Experience: Minimum 2-5 years of experience in reception, office administration, customer service, or a similar administrative support role.
Posting language: English
Posted: Nov 4, 2026

Original job description

We are seeking a Receptionist / Office Administrator to serve as the face of the organization and support the day-to-day administrative operations of a busy office of approximately 25 employees. This is a highly visible role that combines front-desk responsibilities, customer service, office coordination, and administrative support.

The ideal candidate is proactive, organized, and comfortable balancing multiple priorities while maintaining a high level of professionalism. This position plays a key role in ensuring a smooth office operation, supporting internal teams, and delivering an excellent experience to customers, vendors, and visitors.

The Role

Reporting to the controller, the individual will be responsible for coordinating a variety of administrative, customer service, and operational tasks. The role requires strong attention to detail, a sense of urgency, and the ability to manage competing priorities in a fast-paced environment.

The successful candidate will quickly become a central point of contact for both internal employees and external customers while helping maintain the efficiency and organization of the office.

Key Responsibilities

Maintain the smooth day-to-day operation of the office, including the kitchen, boardroom, reception area, and common spaces.
Manage office supply inventory and coordinate orders for coffee, refreshments, and workplace essentials.
Serve as the primary point of contact for customer inquiries via phone, email, and in-person interactions.
Coordinate team calendars, vacation schedules, employee time-off requests, and overtime documentation.
Collect, enter, and maintain customer information, company records, and administrative documentation within internal systems.
Manage Metal Trace (MTR) documentation, including receipt, tracking, filing, distribution, and system updates.
Process monthly expense reports, collect supporting documentation, and maintain accurate records.
Perform daily bank deposits, financial system data entry, and reconciliation tracking.
Review customer invoices submitted through client portals and communicate discrepancies to the Accounts Receivable team.
Coordinate customer credit applications, supplier reference requests, and other administrative processes related to account setup and maintenance.

Profile

Minimum 2-5 years of experience in reception, office administration, customer service, or a similar administrative support role.
Strong customer service skills with the ability to represent the organization professionally at all times.
Excellent organizational and time-management skills, with the ability to manage multiple priorities and deadlines simultaneously.
Detail-oriented with strong follow-through and a commitment to accuracy.
Comfortable working independently while collaborating effectively with the broader team.
Tech-savvy and adaptable, with the ability to quickly learn new systems and processes.
Able to thrive in a busy, fast-paced environment with frequent interruptions and changing priorities.

Nice-to-Have Qualifications

Previous experience supporting a tax, accounting, bookkeeping, or professional services environment.
Experience working with Metal Trace (MTR) documentation.
Event planning or event coordination experience.
Experience supporting invoicing, customer accounts, or administrative finance functions.
Experience working in a high-volume customer service environment.

Technical Requirements

Previous experience using Sage.
Proficiency with Microsoft Office, particularly Outlook, Word, and Excel.
Strong computer skills, including accurate data entry and document management.
Comfortable learning and navigating multiple software platforms and internal systems.
Experience working with customer databases, accounting systems, or ERP platforms is considered an asset.

Work Environment

Full-time, permanent position.
100% onsite role. Working hours: 8:00 a.m. to 5:00 p.m.
No travel required.
Training on internal systems and processes will be provided.
Collaborative office environment with a team-oriented culture.
Friendly but busy workplace that values teamwork, accountability, and customer service excellence.
Company-sponsored social events, team-building activities, and annual celebrations throughout the year.

Compensation & Benefits

Base salary: $50,000 - $65,000
Annual performance-based bonus opportunity of approximately 20%
Comprehensive health and dental benefits following the 90-day probationary period
Medical benefits covered at 100%
RRSP matching program
3 weeks of vacation plus 5 flex days
Ongoing training and development opportunities

Company Culture

Close-knit team environment with approximately 20 employees.
Strong emphasis on customer service, accountability, and teamwork.
Supportive leadership team that provides training while encouraging autonomy and initiative.
Opportunity to take ownership of responsibilities and become a key contributor to the day-to-day success of the organization.
Ideal for someone who enjoys wearing multiple hats, solving problems, and helping keep a busy office running smoothly.

Apply About employer

More about this job

Responsibilities

Manage front-desk service and daily office operations, including supplies, shared spaces, calendars, customer inquiries, records, and Metal Trace documentation. Support administrative finance processes by preparing expense reports, making bank deposits, entering financial data, tracking reconciliations, reviewing invoices, and coordinating account setup requests.

Requirements

Requires 2–5 years of experience in reception, office administration, customer service, or similar support work, along with strong organization, accuracy, time management, and communication skills. Candidates should be comfortable with Microsoft Office and data entry; Sage experience is required as a technical qualification, while accounting or bookkeeping support, Metal Trace documentation, and invoicing experience are advantageous.

Skills

Reception
Office Administration
Customer Service
Office Coordination
Calendar Management
Time-Off And Overtime Documentation
Data Entry
Document Management
Expense Reporting
Bank Deposits
Financial Data Entry
Reconciliation Tracking
Invoice Review
Accounts Receivable Coordination
Microsoft Office
Sage

Benefits

Performance-Based Bonus
Health Benefits
Dental Benefits
100% Medical Benefits Coverage
RRSP Matching
Three Weeks Of Vacation
Five Flex Days
Training And Development Opportunities
Company-Sponsored Social Events
Team-Building Activities

Visa sponsorship

Not detected in the job text

Keywords

Reception
Office Administration
Customer Service
Office Coordination
Metal Trace (MTR)
Expense Reports
Bank Deposits
Financial Data Entry
Reconciliation
Customer Invoices
Accounts Receivable
Credit Applications
Supplier References
Sage
Microsoft Office
Outlook
Word
Excel
Customer Databases
Accounting Systems
ERP Platforms
Document Management
Data Entry
Calendar Management
Time-Off Requests
Overtime Documentation
Office Supplies
Account Setup
Event Coordination

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