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Added 9 mins ago
VD
Accounts Payable Specialist, NA
Vantage Data Centers
Montreal, QC
- Full-time
Vantage Accounting Operations is a shared services team responsible for accurately and efficiently recording financial transactions while building positive financial relationships with…
Added 9 mins ago
RB
Senior Manager, Social Content & Communities
Royal Bank of Canada
Toronto, ON
- Full-time
Translate complex financial and investment concepts into accessible, platform-first content, and manage digital communities within strict regulatory and compliance frameworks.
Added 9 mins ago
CR
Project Coordinator - Business Development
Cando Rail & Terminals
Canada
- Full-time
Create, track, and maintain financial records, reports, and processes as required
Added 9 mins ago
O
Senior Manager Technical Accounting
OLG
Sault Ste. Marie, ON · Foster Drive Office
- Full-time
…someone passionate about playing a pivotal role in shaping OLG's financial reporting excellence. We're looking for an experienced accounting professional to lead technical accounting…
Added 9 mins ago
GA
Director, Consolidation & Financial Operations
Gildan Activewear Inc
Montreal, QC
- Other
Reporting to the Principal Accounting Officer, the Director Consolidation & Financial Operations is a strategic leader responsible for the monthly close and consolidation process, as well…
Added 9 mins ago
T
Senior Treasury Liquidity Measurement Analyst
TD
Toronto, ON
- Full-time
Strong knowledge of liquidity measurement, financial products, data, analytics, reporting and stakeholder needs.
Added 10 mins ago
M
Technology Program Management, Vice President
MUFG
Toronto, ON
- Full-time
· Strong experience within a technology organization in the banking or financial services industries. Regulatory reporting domain exposure is a plus.
Added 10 mins ago
K
Sales Operations Analyst - Payward Services
Kraken
Remote, Canada
- Full-time
- Remote
…years building one of the most modern and globally accessible financial infrastructure platforms in the industry, built to advance an open, global financial…
Added 10 mins ago
SL
Consultant, Risk Reporting & Insights
Sun Life
Toronto, ON · Waterloo, ON · Sun Life Waterloo King
- Full-time
At Sun Life, we're driven by our Purpose: helping our Clients achieve lifetime financial security and live healthier lives. Our values shape how we work: caring, authentic, bold, inspiring,…
Added 10 mins ago
D
Analyst, Product administration
Desjardins
Levis, QC
- Full-time
Added 10 mins ago
C
Senior Director, Communications
Cogeco
Burlington, ON · Montreal, QC
- Full-time
Reporting to the Chief Human Resources Officer as a core partner in driving business transformation and organizational alignment, you will direct enterprise-wide communications across North…
Added 24 mins ago
B
Senior Compliance Officer, Capital Markets Regulatory Enquiries & Governance (12-months Contract)
BMO
Toronto, ON · FCP
- Full-time
Program Governance Support. Support governance activities related to regulatory requests. Coordinate document submissions and regulatory reporting requirements.
Added 24 mins ago
A
Funding Consultant
ADP
Dartmouth, NS · Toronto, ON · Etobicoke, Ontario
- Full-time
The Funding unit within the Financial Services Department is responsible for monitoring and receipting specific wire payments for all payroll platforms. The team maintains accounts with…
Added 24 mins ago
RC
Senior Accountant
RHN CPA
Richmond, BC
- Full-time
…or at a minimum level</li><li>Experience with International Financial Reporting Standards is considered an asset.</li></ul><p>If you're looking to build your career with a firm that values…
Added 24 mins ago
SQ
Conseiller/Conseillère stagiaire, Programme de perfectionnement du conseiller -Possibilités d'emploi -futures/Advisor Trainee- Advisor Development Program -Future Opportunities
Sunlife Québec
Pointe-Claire, QC
- Full-time
At Sun Life, we're driven by our Purpose: helping our Clients achieve lifetime financial security and live healthier lives. Our values shape how we work: caring, authentic, bold, inspiring,…
Added 24 mins ago
SQ
Conseiller/Conseillère stagiaire, Programme de perfectionnement du conseiller -Possibilités d'emploi -futures/Advisor Trainee- Advisor Development Program -Future Opportunities
Sunlife Québec
Montreal, QC
- Full-time
At Sun Life, we're driven by our Purpose: helping our Clients achieve lifetime financial security and live healthier lives. Our values shape how we work: caring, authentic, bold, inspiring,…
Added 25 mins ago
IG
Product Owner
Insight Global
Toronto, ON
- Contract
Performance Monitoring: Track sprint progress and delivery metrics, reporting on outcomes and identifying improvement opportunities.
Added 25 mins ago
AP
Senior Revenue & Project Specialist - Clinical Research
ActivMed Practices & Research, LLC.
Burlington, ON
- Full-time
…identified portion of the Alcanza Clinical Research site network. Reporting to the Controller, the candidate will also be responsible for contributing towards an audit-compliant system of…
Added 25 mins ago
G
Director, Consolidation & Financial Operations
Gildan
Montreal, QC
- Full-time
Reporting to the Principal Accounting Officer, the Director Consolidation & Financial Operations is a strategic leader responsible for the monthly close and consolidation process, as well…
Added 25 mins ago
MH
Fund Development Coordinator
Muslim Hands Canada
Mississauga, ON
- Full-time
· Financial & Reporting: Microsoft Excel (Advanced), Google Sheets, Power BI, budgeting and ROI reporting
Added 25 mins ago
AG
Senior Manager SAP FICO Record-to-Report
Addmore Group
Toronto, ON
- Full-time
Experience with finance strategy and costing methodologies, including capital management, O&A reporting, asset management, financial accounting, cost accounting, and reporting systems…
Added 25 mins ago
RH
General Accountant
Robert Half
Mississauga, ON
- $75,000 to $85,000 CAD / year
- Full-time
Support financial reporting and operational analysis.
Added 25 mins ago
P
Financial Controller
PTAG
Markham, ON
- Contract
Financial Controller – Finance | Markham, ON | Permanent, Full-Time
Added 25 mins ago
A
General Accountant
Arconas
Mississauga, ON
- $70,000 to $80,000 CAD / year
- Full-time
…environment and contributing to business performance through accurate financial reporting and…
Added 25 mins ago
TH
ASSOCIATE MERCHANT
The Home Depot Canada
Toronto, ON
- Full-time
…marketing products, developing product line strategies, and reporting financial results. The Associate Merchant assists with making buying decisions for the assigned category and negotiates…

Robert Half

Office Administrator with prior accounting experience

Calgary, AB, Canada

$50,000 to $65,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $50,000 to $65,000 CAD / year
Job type: Full-time
Apply by: Dec 4, 2026
Experience: Minimum 2-5 years of experience in reception, office administration, customer service, or a similar administrative support role.
Posting language: English
Posted: Nov 4, 2026

Original job description

We are seeking a Receptionist / Office Administrator to serve as the face of the organization and support the day-to-day administrative operations of a busy office of approximately 25 employees. This is a highly visible role that combines front-desk responsibilities, customer service, office coordination, and administrative support.

The ideal candidate is proactive, organized, and comfortable balancing multiple priorities while maintaining a high level of professionalism. This position plays a key role in ensuring a smooth office operation, supporting internal teams, and delivering an excellent experience to customers, vendors, and visitors.

The Role

Reporting to the controller, the individual will be responsible for coordinating a variety of administrative, customer service, and operational tasks. The role requires strong attention to detail, a sense of urgency, and the ability to manage competing priorities in a fast-paced environment.

The successful candidate will quickly become a central point of contact for both internal employees and external customers while helping maintain the efficiency and organization of the office.

Key Responsibilities

Maintain the smooth day-to-day operation of the office, including the kitchen, boardroom, reception area, and common spaces.
Manage office supply inventory and coordinate orders for coffee, refreshments, and workplace essentials.
Serve as the primary point of contact for customer inquiries via phone, email, and in-person interactions.
Coordinate team calendars, vacation schedules, employee time-off requests, and overtime documentation.
Collect, enter, and maintain customer information, company records, and administrative documentation within internal systems.
Manage Metal Trace (MTR) documentation, including receipt, tracking, filing, distribution, and system updates.
Process monthly expense reports, collect supporting documentation, and maintain accurate records.
Perform daily bank deposits, financial system data entry, and reconciliation tracking.
Review customer invoices submitted through client portals and communicate discrepancies to the Accounts Receivable team.
Coordinate customer credit applications, supplier reference requests, and other administrative processes related to account setup and maintenance.

Profile

Minimum 2-5 years of experience in reception, office administration, customer service, or a similar administrative support role.
Strong customer service skills with the ability to represent the organization professionally at all times.
Excellent organizational and time-management skills, with the ability to manage multiple priorities and deadlines simultaneously.
Detail-oriented with strong follow-through and a commitment to accuracy.
Comfortable working independently while collaborating effectively with the broader team.
Tech-savvy and adaptable, with the ability to quickly learn new systems and processes.
Able to thrive in a busy, fast-paced environment with frequent interruptions and changing priorities.

Nice-to-Have Qualifications

Previous experience supporting a tax, accounting, bookkeeping, or professional services environment.
Experience working with Metal Trace (MTR) documentation.
Event planning or event coordination experience.
Experience supporting invoicing, customer accounts, or administrative finance functions.
Experience working in a high-volume customer service environment.

Technical Requirements

Previous experience using Sage.
Proficiency with Microsoft Office, particularly Outlook, Word, and Excel.
Strong computer skills, including accurate data entry and document management.
Comfortable learning and navigating multiple software platforms and internal systems.
Experience working with customer databases, accounting systems, or ERP platforms is considered an asset.

Work Environment

Full-time, permanent position.
100% onsite role. Working hours: 8:00 a.m. to 5:00 p.m.
No travel required.
Training on internal systems and processes will be provided.
Collaborative office environment with a team-oriented culture.
Friendly but busy workplace that values teamwork, accountability, and customer service excellence.
Company-sponsored social events, team-building activities, and annual celebrations throughout the year.

Compensation & Benefits

Base salary: $50,000 - $65,000
Annual performance-based bonus opportunity of approximately 20%
Comprehensive health and dental benefits following the 90-day probationary period
Medical benefits covered at 100%
RRSP matching program
3 weeks of vacation plus 5 flex days
Ongoing training and development opportunities

Company Culture

Close-knit team environment with approximately 20 employees.
Strong emphasis on customer service, accountability, and teamwork.
Supportive leadership team that provides training while encouraging autonomy and initiative.
Opportunity to take ownership of responsibilities and become a key contributor to the day-to-day success of the organization.
Ideal for someone who enjoys wearing multiple hats, solving problems, and helping keep a busy office running smoothly.

Apply About employer

More about this job

Responsibilities

Manage front-desk service and daily office operations, including supplies, shared spaces, calendars, customer inquiries, records, and Metal Trace documentation. Support administrative finance processes by preparing expense reports, making bank deposits, entering financial data, tracking reconciliations, reviewing invoices, and coordinating account setup requests.

Requirements

Requires 2–5 years of experience in reception, office administration, customer service, or similar support work, along with strong organization, accuracy, time management, and communication skills. Candidates should be comfortable with Microsoft Office and data entry; Sage experience is required as a technical qualification, while accounting or bookkeeping support, Metal Trace documentation, and invoicing experience are advantageous.

Skills

Reception
Office Administration
Customer Service
Office Coordination
Calendar Management
Time-Off And Overtime Documentation
Data Entry
Document Management
Expense Reporting
Bank Deposits
Financial Data Entry
Reconciliation Tracking
Invoice Review
Accounts Receivable Coordination
Microsoft Office
Sage

Benefits

Performance-Based Bonus
Health Benefits
Dental Benefits
100% Medical Benefits Coverage
RRSP Matching
Three Weeks Of Vacation
Five Flex Days
Training And Development Opportunities
Company-Sponsored Social Events
Team-Building Activities

Visa sponsorship

Not detected in the job text

Keywords

Reception
Office Administration
Customer Service
Office Coordination
Metal Trace (MTR)
Expense Reports
Bank Deposits
Financial Data Entry
Reconciliation
Customer Invoices
Accounts Receivable
Credit Applications
Supplier References
Sage
Microsoft Office
Outlook
Word
Excel
Customer Databases
Accounting Systems
ERP Platforms
Document Management
Data Entry
Calendar Management
Time-Off Requests
Overtime Documentation
Office Supplies
Account Setup
Event Coordination

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