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Added 19 mins ago
AI
Senior Database Administrator (Oracle Application DBA / Cloud)
Astra-North Infoteck Inc. ~ Conquering today’s challenges, achieving tomorrow’s vision!
Toronto, ON
- Full-time
…availability, optimal SQL/PL-SQL performance, and smooth database operations, while helping drive database modernization and cloud migration…
Added 19 mins ago
RC
Service Writer - Prairie AG
Reesink Canada
AB · Blackfoot, AB
- Full-time
Maintain the HWIN process as the shop administrator.
Added 20 mins ago
B
Senior Databricks Data Platform Engineer
Brillio
Canada
- Contract
Design and deploy agentic workflows that automate platform operations, such as job failure triage, root-cause analysis, cost anomaly investigation, and remediation recommendations
Added 35 mins ago
UO
Systems Administrator Operations
University of Victoria
Victoria, BC
- Full-time
Reporting to the Manager, Data Centre Services, the Systems Administrator Operations works as part of a team to ensure the operational effectiveness of the university’s servers, storage and…
Added 35 mins ago
NG
Manager, Fundraising Information Systems
National Gallery of Canada Foundation
Ottawa, ON
- Full-time
Serve as the Foundation's primary administrator for Blackbaud Raiser's Edge NXT.
Added 35 mins ago
P
Controller and Office Manager
Phantom
Kitchener, ON
- Full-time
…management, procurement, HR coordination, and day-to-day office operations at a rapidly growing technology…
Added 1 hour ago
G-
Billing Administrator
GFL - Sewer Technologies Division
Debert, NS
- Full-time
Liaise with customers, and various internal departments including: Customer service, Finance, Maintenance, Safety and Operations, etc.
Added 1 hour ago
M365 Architect
EY
Toronto, ON
Microsoft 365 Certified: Security Administrator Associate (or similar)
Added 1 hour ago
AT
Senior Administrator
Arrow Transportation Systems Inc.
Fort St. James, BC
- Full-time
In Business since 1919 and still growing, Arrow is a leader in bulk commodity hauling, reload operations, freight management, logistics, consulting, and technology with operations…
Added 1 hour ago
A
Food & Beverage Administrator
AccorHotel
Whistler, BC
- Full-time
…banquets, and in-room dining outlets. As the Food & Beverage Administrator, you will support the leadership team through administrative coordination, reporting, compliance, and operational…
Added 1 hour ago
HC
Client Service Administrator - Milton (6 month contract)
HearingLife Canada
Milton, ON
- Contract
Appointment Scheduling: Ensure smooth clinic operations by managing and adjusting clinician schedules, booking appointments, and coordinating follow-ups.
Added 1 hour ago
FH
Food & Beverage Administrator
Fairmont Hotels & Resorts
Whistler, BC
- Full-time
…banquets, and in-room dining outlets. As the Food & Beverage Administrator, you will support the leadership team through administrative coordination, reporting, compliance, and operational…
Added 1 hour ago
AI
Service Delivery Manager – Azure Cloud Infrastructure & Operations
Astra-North Infoteck Inc. ~ Conquering today’s challenges, achieving tomorrow’s vision!
Montreal, QC
- Full-time
Microsoft Certified: Azure Administrator Associate.
Added 2 hours ago
GE
Billing Administrator
GFL Environmental Inc.
Debert, NS
- Full-time
Liaise with customers, and various internal departments including: Customer service, Finance, Maintenance, Safety and Operations, etc.
Added 2 hours ago
MC
Cloud Operations Engineer – Azure AKS Terraform (36170)
Myticas Consulting
Toronto, ON
- Full-time
Cloud Operations Engineer – Azure / AKS / Terraform
Added 2 hours ago
Donation Processing Administrator, University Relations
University of Saskatchewan
Saskatoon, SK
Nature of Work: As a member of the Donations and Trusts team, the Donation Processing Administrator works in a team and service-oriented environment, following established procedures and…
Added 3 hours ago
BN
Payroll Administrator
Bavarian Nordic
ON · Durham, ON
- Full-time
You will work within Bavarian Nordic’s North American operations (U.S. and Canada) with 170+ employees in a Finance department established in 2023. As Payroll Administrator, you will be an…
Added 3 hours ago
Client Service Administrator - Milton (6 month contract)
Demant Group
Milton, ON
Appointment Scheduling: Ensure smooth clinic operations by managing and adjusting clinician schedules, booking appointments, and coordinating follow-ups.
Added 3 hours ago
Word/Data Processing Clerk II
City of Edmonton
AB
…of the Business Support Team! Reporting to the Maintenance Administrator, we are looking for 1 independent and self-motivated individual with excellent customer service, problem-solving and…
Added 3 hours ago
IT Systems & Security Administrator
Q2 Artificial Lift Services
Red Deer, AB
Q2 Artificial Lift Services is seeking a detail-oriented IT Systems & Security Administrator to support and secure our technology infrastructure in Red Deer.
Added 3 hours ago
FT
Front Desk Administrator
FACE Toronto
Toronto, ON
- Full-time
The Front Desk Administrator at FACE plays a key role in delivering a seamless, elevated clinic experience. This role combines front desk operations, patient coordination, scheduling, and…
Added 3 hours ago
R
Property Coordinator
Royop
Sherwood Park, AB
- Full-time
…Marketing & Specialty Leasing Manager, Leasing, Accounting, Operations, and other internal stakeholders as…
Added 3 hours ago
FC
New Home Warranty Administrator
First Canadian Financial Group
Sherwood Park, AB
- Full-time
Millennium Insurance is looking for an Administrator to join our New Home Warranty team. We are looking for someone who is customer-focused, comfortable working with data and technology,…
Added 3 hours ago
Sales Support & Logistics Administrator Supervisor - Delta (1126)
Trail Appliances Ltd.
Delta, BC
The Sales Support & Logistics Administration Supervisor is responsible for overseeing the daily operations of both teams, ensuring efficient order management, accurate order processing,…
Added 4 hours ago
Senior IT Systems Administrator
PressReader
Richmond, BC
We have an opportunity for a Senior IT Systems Administrator role to join our IT Team.

Robert Half

Office Administrator with prior accounting experience

Calgary, AB, Canada

$50,000 to $65,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $50,000 to $65,000 CAD / year
Job type: Full-time
Apply by: Dec 4, 2026
Experience: Minimum 2-5 years of experience in reception, office administration, customer service, or a similar administrative support role.
Posting language: English
Posted: Nov 4, 2026

Original job description

We are seeking a Receptionist / Office Administrator to serve as the face of the organization and support the day-to-day administrative operations of a busy office of approximately 25 employees. This is a highly visible role that combines front-desk responsibilities, customer service, office coordination, and administrative support.

The ideal candidate is proactive, organized, and comfortable balancing multiple priorities while maintaining a high level of professionalism. This position plays a key role in ensuring a smooth office operation, supporting internal teams, and delivering an excellent experience to customers, vendors, and visitors.

The Role

Reporting to the controller, the individual will be responsible for coordinating a variety of administrative, customer service, and operational tasks. The role requires strong attention to detail, a sense of urgency, and the ability to manage competing priorities in a fast-paced environment.

The successful candidate will quickly become a central point of contact for both internal employees and external customers while helping maintain the efficiency and organization of the office.

Key Responsibilities

Maintain the smooth day-to-day operation of the office, including the kitchen, boardroom, reception area, and common spaces.
Manage office supply inventory and coordinate orders for coffee, refreshments, and workplace essentials.
Serve as the primary point of contact for customer inquiries via phone, email, and in-person interactions.
Coordinate team calendars, vacation schedules, employee time-off requests, and overtime documentation.
Collect, enter, and maintain customer information, company records, and administrative documentation within internal systems.
Manage Metal Trace (MTR) documentation, including receipt, tracking, filing, distribution, and system updates.
Process monthly expense reports, collect supporting documentation, and maintain accurate records.
Perform daily bank deposits, financial system data entry, and reconciliation tracking.
Review customer invoices submitted through client portals and communicate discrepancies to the Accounts Receivable team.
Coordinate customer credit applications, supplier reference requests, and other administrative processes related to account setup and maintenance.

Profile

Minimum 2-5 years of experience in reception, office administration, customer service, or a similar administrative support role.
Strong customer service skills with the ability to represent the organization professionally at all times.
Excellent organizational and time-management skills, with the ability to manage multiple priorities and deadlines simultaneously.
Detail-oriented with strong follow-through and a commitment to accuracy.
Comfortable working independently while collaborating effectively with the broader team.
Tech-savvy and adaptable, with the ability to quickly learn new systems and processes.
Able to thrive in a busy, fast-paced environment with frequent interruptions and changing priorities.

Nice-to-Have Qualifications

Previous experience supporting a tax, accounting, bookkeeping, or professional services environment.
Experience working with Metal Trace (MTR) documentation.
Event planning or event coordination experience.
Experience supporting invoicing, customer accounts, or administrative finance functions.
Experience working in a high-volume customer service environment.

Technical Requirements

Previous experience using Sage.
Proficiency with Microsoft Office, particularly Outlook, Word, and Excel.
Strong computer skills, including accurate data entry and document management.
Comfortable learning and navigating multiple software platforms and internal systems.
Experience working with customer databases, accounting systems, or ERP platforms is considered an asset.

Work Environment

Full-time, permanent position.
100% onsite role. Working hours: 8:00 a.m. to 5:00 p.m.
No travel required.
Training on internal systems and processes will be provided.
Collaborative office environment with a team-oriented culture.
Friendly but busy workplace that values teamwork, accountability, and customer service excellence.
Company-sponsored social events, team-building activities, and annual celebrations throughout the year.

Compensation & Benefits

Base salary: $50,000 - $65,000
Annual performance-based bonus opportunity of approximately 20%
Comprehensive health and dental benefits following the 90-day probationary period
Medical benefits covered at 100%
RRSP matching program
3 weeks of vacation plus 5 flex days
Ongoing training and development opportunities

Company Culture

Close-knit team environment with approximately 20 employees.
Strong emphasis on customer service, accountability, and teamwork.
Supportive leadership team that provides training while encouraging autonomy and initiative.
Opportunity to take ownership of responsibilities and become a key contributor to the day-to-day success of the organization.
Ideal for someone who enjoys wearing multiple hats, solving problems, and helping keep a busy office running smoothly.

Apply About employer

More about this job

Responsibilities

Manage front-desk service and daily office operations, including supplies, shared spaces, calendars, customer inquiries, records, and Metal Trace documentation. Support administrative finance processes by preparing expense reports, making bank deposits, entering financial data, tracking reconciliations, reviewing invoices, and coordinating account setup requests.

Requirements

Requires 2–5 years of experience in reception, office administration, customer service, or similar support work, along with strong organization, accuracy, time management, and communication skills. Candidates should be comfortable with Microsoft Office and data entry; Sage experience is required as a technical qualification, while accounting or bookkeeping support, Metal Trace documentation, and invoicing experience are advantageous.

Skills

Reception
Office Administration
Customer Service
Office Coordination
Calendar Management
Time-Off And Overtime Documentation
Data Entry
Document Management
Expense Reporting
Bank Deposits
Financial Data Entry
Reconciliation Tracking
Invoice Review
Accounts Receivable Coordination
Microsoft Office
Sage

Benefits

Performance-Based Bonus
Health Benefits
Dental Benefits
100% Medical Benefits Coverage
RRSP Matching
Three Weeks Of Vacation
Five Flex Days
Training And Development Opportunities
Company-Sponsored Social Events
Team-Building Activities

Visa sponsorship

Not detected in the job text

Keywords

Reception
Office Administration
Customer Service
Office Coordination
Metal Trace (MTR)
Expense Reports
Bank Deposits
Financial Data Entry
Reconciliation
Customer Invoices
Accounts Receivable
Credit Applications
Supplier References
Sage
Microsoft Office
Outlook
Word
Excel
Customer Databases
Accounting Systems
ERP Platforms
Document Management
Data Entry
Calendar Management
Time-Off Requests
Overtime Documentation
Office Supplies
Account Setup
Event Coordination

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