Payroll Administrator

We are looking for a Part-time Payroll Administrator to join our team in Toronto, Ontario on a Contract basis. In this role, you will manage end-to-end payroll activities with a strong focus on accuracy, compliance, and responsive employee support. The ideal candidate brings hands-on payroll administration experience, solid knowledge of Canadian payroll legislation, and the ability to work effectively with HR and Finance partners.

Responsibilities:

• Administer bi-weekly payroll for salaried, hourly, and contract team members using Dayforce, ensuring all payments are processed accurately and on schedule.

• Record payroll-related journal entries in Microsoft Dynamics and support accurate financial tracking of payroll expenses.

• Prepare and submit required pension-related reporting to HR while verifying that pension and union deductions are balanced correctly each pay cycle.

• Maintain complete and current payroll records, including earnings, deductions, benefits, and vacation accrual information.

• Investigate and resolve payroll variances, produce payroll reports, and support year-end activities such as T4 and T4A preparation and filing.

• Respond promptly to employee questions related to pay, benefits, and statutory or voluntary deductions with professionalism and clarity.

• Create scheduled and ad hoc reports for leadership, including payroll summaries, tax-related reporting, and benefits cost analysis.

• Perform payroll reviews and audits to identify discrepancies, recommend corrections, and support internal and external audit requirements.

• Work closely with HR and Finance to ensure payroll information aligns with employee data, budgets, and financial reporting obligations.

• Monitor updates to payroll legislation and employment standards and apply necessary process changes to maintain compliance.

• At least 2 years of experience in payroll administration, ideally within a not-for-profit, social services, or similarly regulated environment.
• Strong understanding of Canadian payroll legislation, tax requirements, and employment standards at the federal and provincial levels.
• Practical experience processing payroll in Dayforce or comparable payroll systems; Ceridian knowledge is considered an asset.
• Payroll Compliance Practitioner (PCP) or Certified Payroll Manager (CPM) designation is considered an asset.
• High level of accuracy and attention to detail, with the ability to reconcile payroll discrepancies effectively.
• Advanced organizational and analytical skills, including experience preparing reports and supporting payroll audits.
• Strong communication skills with the ability to collaborate across departments and address employee inquiries professionally.
• Proficiency with Microsoft Office applications, particularly Excel, along with familiarity with accounting or payroll-related software systems.