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Added 13 mins ago
Integration Specialist
Tetrix
Remote, Canada
$60,000 to $75,000 CAD / year
Full-time · Remote
Enhance operations processes – continuously develop and refine internal processes for document collection and reporting to support scale and deliver consistent client value.
Added 27 mins ago
Systems Support Specialist
Vast auto Distribution
Montreal, QC
Hardware and peripherals: Local network environment, Windows, client/server, Linux and others.
Added 27 mins ago
Specialist, Pension Operations
University Pension Plan
Toronto, ON
…the transactions and payroll team and interacting with the Client Experience team as a subject matter…
Added 58 mins ago
Architecte de solutions SAP - Gestion financière / Solution Architect, SAP Financial Management
Syntax
Thornhill, ON
Concevoir des solutions SAP pour le déploiement, la configuration et les opérations, en mettant l’accent sur l’évolutivité, la maintenabilité et la résilience.
Added 58 mins ago
Architecte de solutions SAP - Mfg & Asset Mgmt / SAP Solution Architect - Mfg & Asset Mgmt
Syntax
Thornhill, ON
Concevoir des solutions SAP pour le déploiement, la configuration et les opérations, en mettant l’accent sur l’évolutivité, la maintenabilité et la résilience.
Added 58 mins ago
Architecte de solutions SAP - Chaîne d'approvisionSolution Architect / SAP Supply Chain Procurement
Syntax
Thornhill, ON
Concevoir des solutions SAP pour le déploiement, la configuration et les opérations, en mettant l’accent sur l’évolutivité, la maintenabilité et la résilience.
Added 1 hour ago
Auto Body Parts Specialist
UAP Inc.
Moncton, NB
$18.8 to $21.75 CAD / hour
Full-time
As an Auto Body Parts Specialist, you will play a key role in achieving the store’s sales and customer service objectives. Under the supervision of the Store Manager, you will be…
Added 1 hour ago
Director, Digital Transformation & Technology
Children's Aid Society of Toronto
Toronto, ON
Full-time
…infrastructure, enterprise applications, communications systems, and client services…
Added 1 hour ago
Franchise Financial Operations Specialist
Mafra Talents
Toronto, ON
Full-time
Franchise Finance & Accounting Operations | Toronto, ON (GTA) | Canada & US
Added 1 hour ago
IT Technician - MDM Specialist
Infotree Global Solutions
Montreal, QC
Contract
We’re searching for an experienced IT Support Specialist for our Montreal and Longueuil offices. You will have significant experience in supporting a fast-paced, high-growth environment.…
Added 1 hour ago
Senior Audit Manager, Canadian Business Banking and Credit Risk (1185)
TD
Toronto, ON
Full-time
…risks of today and around the corner and help keep our daily operations running smoothly for our…
Added 1 hour ago
IT - Security Specialist V
Robertson & Company Ltd.
Toronto, ON
Contract
Our client is a top financial institution with significant North American holdings. They have operations across most major verticals, including institutional & corporate, wealth management,…
Added 1 hour ago
Data Analyst
Artemis
Aurora, ON
Full-time
Our client is a rapidly growing organization operating across multiple business units within the specialty construction and infrastructure services sector. The company has experienced…
Added 1 hour ago
Specialist, Intervenor
CNIB Deafblind Community Services
Kitchener, ON
$28.83 CAD / hour
Full-time
A Specialist, Intervenor covers a broad range of duties and responsibilities, including acting as a communicator and sighted guide to individuals with a combined loss of hearing and sight,…
Added 1 hour ago
Client Experience Specialist - Winnipeg
Canada Life
Winnipeg, MB
Full-time
Reporting to the Manager, Operations the Client Experience Specialist (CES), will be the ‘glue’ that binds all client relationships together. You will be the first voice people hear when…
Added 1 hour ago
Digital Marketing & Content Specialist
Alexander College
Vancouver, BC
Full-time
The Digital Marketing & Content Specialist owns the planning, execution, and optimisation of paid and organic digital marketing across the Innovation Centre and its affiliated companies.…
Added 1 hour ago
Info Sec specialist- CISA,GRC
Global Technical Talent, an Inc. 5000 Company
Toronto, ON
$86 to $103 CAD / hour
Contract
Strengthen the independent assurance, governance and oversight operations, utilizing lean continuous improvement practices and tools
Added 1 hour ago
Banker support specialist
HireTalent
Montreal, QC
Contract
Provide client service and transaction execution support to facilitate best-in-class solutions for our clients.
Added 1 hour ago
Field Sales Specialist
World AI Group
Toronto, ON · Greater Toronto Area, Canada
Contract
The Field Sales Specialist is a contract-based, client-facing role serving businesses throughout the Greater Toronto Area (GTA).
Added 2 hours ago
Lead Technical Support Specialist
Open Text Corporation
Waterloo, ON
The Lead Technical Support Specialist is a key technical contributor within OpenText Global Technical Support. The role owns complex and highly visible client issues from investigation…
Added 2 hours ago
Project Coordinator / Operations Specialist - On Site - Toronto
Robert Half
Toronto, ON
$25 to $32 CAD / hour
Contract
Client is building their Toronto Operations team and we're looking for Operations Specialists / Project Coordinator to own critical workflows that keep our homes moving through the…
Added 2 hours ago
Gérant(e) de magasin – GEOX – Rockland Centre
Geox
Montreal, QC
Full-time
Principales responsabilités :2. Opérations du magasin 3. Leadership de l'équipe4. Omnicanal5. Expérience client6. Merchandising visuelExigences du poste :
Added 2 hours ago
Gérant(e) de magasin – GEOX – Montreal
Geox
Montreal, QC
Full-time
Principales responsabilités :2. Opérations du magasin 3. Leadership de l'équipe4. Omnicanal5. Expérience client6. Merchandising visuelExigences du poste :
Added 2 hours ago
Senior CHO Specialist
CMHA Durham
Oshawa, ON
Full-time
…clinically based services that, in addition to dealing with client mental health issues, address social determinants of health using the recovery…
Added 2 hours ago
Sales Specialist
Hermès
Toronto, ON
Full-time
Provide product knowledge and give exceptional personal service to each client.

Robert Half

Project Coordinator / Operations Specialist - On Site - Toronto

Toronto, ON, Canada

Pay: $25 to $32 CAD / hour
Job type: Contract
Apply by: Oct 28, 2026
Posting language: English
Posted: Sep 28, 2026

Apply About employer

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Original job description

Project Coordinator / Operations Specialist

We are recruiting this role for our client on contract basis

About the role

Client is building their Toronto Operations team and we're looking for Operations Specialists / Project Coordinator to own critical workflows that keep our homes moving through the transaction lifecycle. AI handles intake, data extraction, scheduling, and routine QC. Your job is to manage vendor relationships, exception resolution, complex negotiations, compliance coordination, and quality sign-off on work that matters.

We're looking for someone more technical than a typical operations hire. Someone who moves fast, figures out how to make AI work for them, and doesn't wait to be told what to do.

What you'll do

Own end-to-end execution across operational workflows; handle exceptions, escalations, and anything that falls outside automated processes

Work directly with third-party providers, vendors, and community or regulatory bodies to resolve issues and move cases to resolution

Validate AI-generated outputs; take ownership of quality, accuracy, and effectiveness before downstream impact

Manage a high volume of open cases simultaneously against hard deadlines

Cross-train across workflows to cover volume variability

Identify process gaps and give feedback on where tools or workflows need to improve

What you'll bring

Comfort working with AI tools and a genuine interest in using technology to work faster and smarter; you don't wait for systems to do your job, you figure out how to make them work for you

Strong project management instincts with the ability to drive multiple workstreams to hard deadlines

Persistence and follow-through when working with unresponsive third parties

High accountability and urgency around deadlines with direct customer impact

Strong communication skills: you'll manage external relationships, negotiate, escalate issues, and resolve disputes by phone and in writing

Attention to detail and strong documentation habits across a large portfolio

Comfortable working in a high-ambiguity environment where you're helping build the playbook

Background in operations, case management, project coordination, property management, real estate, insurance, mortgage/escrow, or similar is a plus

Client is actively consolidating its internal tooling stack; comfort with new systems and change is essential

*This job posting is for a current vacancy with our client.

*Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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More about this job

Responsibilities

Manage operational workflows from start to finish, resolving exceptions and escalations while coordinating with vendors and external organizations. Validate AI-generated work, maintain quality and documentation, manage multiple deadline-driven cases, and identify opportunities to improve processes and tools.

Requirements

Candidates should bring strong project management, communication, follow-through, attention to detail, and comfort using AI and adapting to new systems. Experience in operations, case management, project coordination, property management, real estate, insurance, or mortgage and escrow is an asset.

Skills

Project Coordination
Operations Management
AI Tool Proficiency
Project Management
Workflow Management
Exception Resolution
Vendor Management
Negotiation
Compliance Coordination
Quality Assurance
Case Management
Deadline Management
Communication
Escalation Management
Documentation
Process Improvement

Visa sponsorship

Not detected in the job text

Keywords

Artificial Intelligence
Operations
Project Coordination
Workflow Management
Vendor Relationships
Exception Resolution
Escalation Management
Negotiation
Compliance Coordination
Quality Assurance
Case Management
Process Improvement
Real Estate
Property Management
Insurance
Mortgage
Escrow
Third-Party Providers
Regulatory Bodies
Documentation
Deadline Management
Tool Consolidation

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