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Added 1 min ago
Senior Analyst Individual Insurance
National Bank of Canada
Montreal, QC
Full-time
A career as a Senior Analyst within National Bank Insurance Firm means acting as a specialist in the coordination and analysis of new individual insurance business.
Added 1 min ago
Senior Logistics Operations Specialist
Frederick Fox
Canada
Full-time
The Senior Logistics Operations Specialist will join a team of approximately 10 Logistics Operators responsible for the day-to-day execution of this North American logistics operations.
Added 1 min ago
Operational Specialist - Bank/Finance
Collabera
Toronto, ON
$19 to $20 CAD / hour
Contract
Added 1 min ago
Finance & Human Resources Leader
Lock Search Group
Kingsville, ON
Full-time
…partners as needed- the individual does not need to be an HR…
Added 3 mins ago
Talent Acquisition Specialist
Strathcona County
Sherwood Park, AB
Full-time
…leaders, candidates, and HR colleagues, the Talent Acquisition Specialist provides operational and recruitment support throughout the hiring lifecycle, helping attract, engage, and hire top…
Added 17 mins ago
Specialist, Quality Assurance
CMHC - SCHL
Ottawa, ON · Toronto, ON · Montreal, QC
Join the Business Optimization Planning team, in the Specialist, Quality Assurance position, and help drive strategic decision-making through reporting excellence, data quality, and…
Added 17 mins ago
Charter Specialist, Security
Canadian North
AB · Calgary, AB
Part-time
The Charter Specialist, Security maintains the safety and security of charter passengers, crew, and aircraft through effective screening and compliance practices. This role performs…
Added 32 mins ago
Labour Relations Advisor
The Royal
Ottawa, ON
$42.87 to $49.7 CAD / hour
Temporary
Partner with Operational Leaders to support investigation into workplace and professional misconduct under the direction of the Labour Relations Specialist/Manager.
Added 33 mins ago
Jr. Business Analyst – ERP Data & Process Support
Legrand Slovenija
Mississauga, ON
Full-time
Opportunity to contribute directly to digital transformation and operational efficiency projects.
Added 33 mins ago
Spécialiste de l'assurance qualité/ Quality Assurance Specialist
Vetio Animal Health
Quebec, QC · Ville St Laurent, Quebec
Full-time
Contribute to special improvement initiatives and projects that strengthen quality systems, compliance, and operational processes.
Added 48 mins ago
Manager, Arbor & Horticultural Services - Permanent Full-Time
Mount Pleasant Group
Toronto, ON
$117,461 to $131,747 CAD / year
Full-time
The Manager, Arboricultural & Horticultural Services (Manager) provides strategic and operational leadership for the planning, delivery, and continuous improvement of the organization’s…
Added 1 hour ago
Technical Success Manager- French Speaking
Darktrace
NB · Brunswick, NB
Full-time
Lead mitigation planning for technical blockers, integration challenges, operational gaps, and customer health risks.
Added 1 hour ago
Health & Safety (H&S) Specialist
Massilly North America
Brantford, ON
$70,000 to $78,000 CAD / year
Full-time
Massilly is seeking a hands-on Health & Safety (H&S) Specialist to champion our safety initiatives, ensure regulatory compliance, and drive continuous program improvement across our…
Added 1 hour ago
WMS specialist
Rexel Canada
Delta, BC
Full-time
We are currently looking for a WMS specialist for our Delta, BC branch. The WMS specialist will provide training and support to warehouse staff on the effective use of the WMS, including…
Added 1 hour ago
Equipment Rental Specialist
Sunbelt Rentals, Inc.
Parksville, BC
Full-time
Develop skills for career growth through an outside sales or operational management career track
Added 1 hour ago
Claims Operations Governance & Solution Specialist
Tokio Marine Canada Ltd
Toronto, ON
The Claims Operations Governance & Solutions Specialist supports the development, implementation, enhancement, and ongoing effectiveness of claims systems and related operational processes.…
Added 1 hour ago
Simulator Technician - CMLU
CAE
Comox, BC
Full-time
Coordinate maintenance priorities with the CMLU Integration Specialist, Simulator Operations Specialist, and Logistics Coordinator to support simulator availability and operational…
Added 1 hour ago
Bilingual Inforce Policy Specialist
Manulife
Halifax, NS · Montreal, QC
Full-time
…objectives by delivering high-quality service, maintaining operational excellence, and supporting a positive customer…
Added 1 hour ago
Spécialiste pratiques gestion produits / Product Management Practice Specialist
Genetec
Remote, Canada
Full-time · Remote
Added 1 hour ago
Strategic Accounts Specialist
Intelcom
Montreal, QC · Service Centre (Montreal)
Full-time
Manage and coordinate daily operational escalations with both internal teams and clients, ensuring timely resolution and effective communication.
Added 1 hour ago
Specialist, System Architecture (DBA)
Bell
Toronto, ON
…reliability, and efficiency of our data systems, supporting both operational needs and strategic…
Added 1 hour ago
Supervisor, Enterprise Data Services
The City of Guelph
Guelph, ON
Other
Provide visible, positive leadership to the IT Data team - consisting of Data and AI Engineers, Integration Specialist, and Database Administrator - consistent with the City’s Leadership…
Added 1 hour ago
Talent Acquisition Specialist in Visual effects - 6 months contract
Rodeo FX
Montreal, QC
Full-time
The Talent Acquisition Specialist has a direct impact on our ability to deliver on our production commitments: identifying the right profiles, qualifying them with rigor, and moving…
Added 1 hour ago
Talent Acquisition Specialist in Visual effects - 6 months contract
Rodeo FX
Montreal, QC
Full-time
The Talent Acquisition Specialist has a direct impact on our ability to deliver on our production commitments: identifying the right profiles, qualifying them with rigor, and moving…
Added 1 hour ago
Demand Generation Specialist
Voltera
Waterloo, ON
Full-time
Identify opportunities to improve workflows, automate repetitive tasks, and increase operational efficiency

Robert Half

Project Coordinator / Operations Specialist - On Site - Toronto

Toronto, ON, Canada

Pay: $25 to $32 CAD / hour
Job type: Contract
Apply by: Oct 28, 2026
Posting language: English
Posted: Sep 28, 2026

Apply About employer

Applications open in a new tab.

Original job description

Project Coordinator / Operations Specialist

We are recruiting this role for our client on contract basis

About the role

Client is building their Toronto Operations team and we're looking for Operations Specialists / Project Coordinator to own critical workflows that keep our homes moving through the transaction lifecycle. AI handles intake, data extraction, scheduling, and routine QC. Your job is to manage vendor relationships, exception resolution, complex negotiations, compliance coordination, and quality sign-off on work that matters.

We're looking for someone more technical than a typical operations hire. Someone who moves fast, figures out how to make AI work for them, and doesn't wait to be told what to do.

What you'll do

Own end-to-end execution across operational workflows; handle exceptions, escalations, and anything that falls outside automated processes

Work directly with third-party providers, vendors, and community or regulatory bodies to resolve issues and move cases to resolution

Validate AI-generated outputs; take ownership of quality, accuracy, and effectiveness before downstream impact

Manage a high volume of open cases simultaneously against hard deadlines

Cross-train across workflows to cover volume variability

Identify process gaps and give feedback on where tools or workflows need to improve

What you'll bring

Comfort working with AI tools and a genuine interest in using technology to work faster and smarter; you don't wait for systems to do your job, you figure out how to make them work for you

Strong project management instincts with the ability to drive multiple workstreams to hard deadlines

Persistence and follow-through when working with unresponsive third parties

High accountability and urgency around deadlines with direct customer impact

Strong communication skills: you'll manage external relationships, negotiate, escalate issues, and resolve disputes by phone and in writing

Attention to detail and strong documentation habits across a large portfolio

Comfortable working in a high-ambiguity environment where you're helping build the playbook

Background in operations, case management, project coordination, property management, real estate, insurance, mortgage/escrow, or similar is a plus

Client is actively consolidating its internal tooling stack; comfort with new systems and change is essential

*This job posting is for a current vacancy with our client.

*Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

Apply About employer

More about this job

Responsibilities

Manage operational workflows from start to finish, resolving exceptions and escalations while coordinating with vendors and external organizations. Validate AI-generated work, maintain quality and documentation, manage multiple deadline-driven cases, and identify opportunities to improve processes and tools.

Requirements

Candidates should bring strong project management, communication, follow-through, attention to detail, and comfort using AI and adapting to new systems. Experience in operations, case management, project coordination, property management, real estate, insurance, or mortgage and escrow is an asset.

Skills

Project Coordination
Operations Management
AI Tool Proficiency
Project Management
Workflow Management
Exception Resolution
Vendor Management
Negotiation
Compliance Coordination
Quality Assurance
Case Management
Deadline Management
Communication
Escalation Management
Documentation
Process Improvement

Visa sponsorship

Not detected in the job text

Keywords

Artificial Intelligence
Operations
Project Coordination
Workflow Management
Vendor Relationships
Exception Resolution
Escalation Management
Negotiation
Compliance Coordination
Quality Assurance
Case Management
Process Improvement
Real Estate
Property Management
Insurance
Mortgage
Escrow
Third-Party Providers
Regulatory Bodies
Documentation
Deadline Management
Tool Consolidation

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