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Added 9 mins ago
YG
AI Specialist, Construction
York Group
Edmonton, AB
- Full-time
The AI Specialist is a dual-capability role that combines rigorous market research with hands-on artificial intelligence and automation expertise. This person manages the data, analysis,…
Added 20 mins ago
PB
Head of Growth
Powered by search
Remote, Canada
- Full-time
- Remote
…(webinars, podcast, industry events). All of it feeds the Head of Sales their 4 closes per…
Added 20 mins ago
R
Client Advisor Intern
RBC
Burnaby, BC
- Part-time
This unique position calls on your client-focused sales expertise and natural problem-solving skills to maximize each client interaction. Specifically, you help clients with their everyday…
Added 20 mins ago
R
Client Advisor Intern
RBC
Burnaby, BC
- Part-time
This unique position calls on your client-focused sales expertise and natural problem-solving skills to maximize each client interaction. Specifically, you help clients with their everyday…
Added 24 mins ago
BB
Seasonal Retail Associate
Best Buy Canada
Windsor, ON
- Part-time
Paid training to build valuable customer service and sales skills
Added 24 mins ago
IM
Junior Digital Marketing Specialist
Ingram Micro
Mississauga, ON · ON · Canada - Ontario - Corporate
- $56,000 to $60,000 CAD / year
- Full-time
Ingram Micro is a leading technology company for the global information technology ecosystem. With the ability to reach nearly 90% of the global population, we play a vital role in the…
Added 24 mins ago
K
Communications Specialist
Keycafe
Remote, Canada
- Full-time
- Remote
…clear, credible communications that build our brand, support sales and keep our customers…
Added 39 mins ago
A
Spécialiste principal(e), Opérations de ventes / Senior Sales Operations Specialist
Acumatica
Montreal, QC
- Full-time
We are looking for a Sales Operations Specialist to join our Sales Operations team and support the continued growth and evolution of our commercial organization.
Added 40 mins ago
LC
Business Relationship Manager- Wingham
Libro Credit Union
Wingham, ON
- Full-time
This role is eligible to participate in the sales compensation program. If you are selected to move forward in the process, the HR Talent Specialist will share further details.
Added 44 mins ago
V
Growth Marketing Lead
Vistera
Coquitlam, BC
- $100,000 to $110,000 CAD / year
- Full-time
You lead our marketing pod with our Marketing Specialist, who owns our digital presence, outbound email and conversion. You set direction and priorities, and you work hand in hand on…
Added 44 mins ago
K
Communications Specialist
Keycafe
Vancouver, BC
- $75,000 to $90,000 CAD / year
- Full-time
…clear, credible communications that build our brand, support sales and keep our customers…
Added 1 hour ago
OA
Delivery Specialist - OpenRoad Toyota Richmond
OpenRoad Auto Group
Richmond, BC
- Full-time
Provide support to the Sales Department during the vehicle delivery process.
Added 1 hour ago
R
Client Advisor
RBC
Edson, AB
- Part-time
This unique position calls on your client-focused sales expertise and natural problem-solving skills to maximize each client interaction. Specifically, you help clients with their everyday…
Added 1 hour ago
R
Client Advisor
RBC
Uxbridge, ON
- Full-time
This unique position calls on your client-focused sales expertise and natural problem-solving skills to maximize each client interaction. Specifically, you help clients with their everyday…
Added 1 hour ago
A
Sales Specialist
ABB
Coquitlam, BC
- Full-time
Each day, you will coordinate sales activities, monitor current projects, and manage the resolution of specific customer problems. You will also showcase your expertise by giving input on…
Added 1 hour ago
L
Performance Test Lead / Performance Engineering (Senior Specialist - Quality Engineering)
LTM
ON · Ontario, Canada
- $135,336 to $149,300 USD / year
- Full-time
…overall compensation like an annual performance-based bonus, sales incentive pay and other forms of bonus or variable…
Added 1 hour ago
SW
SSI Supervision Specialist
Scotia Wealth Management
Montreal, QC
- Full-time
…licensed Branch Compliance Officer (BCO), the SSI Supervision Specialist ensures all activities conducted are in compliance with governing regulations, internal policies and…
Added 1 hour ago
T
Specialist - Revenue Operations and Analysis
TransUnion
Burlington, ON
- Full-time
The Specialist - Revenue Operations and Analysis supports the Sales organization by delivering high-quality revenue forecasts, analytics, and performance reporting. The role supports the…
Added 1 hour ago
Financial Planner, Scotia Financial Planning - London, ON (Hyde Park & Fanshawe West)
Scotiabank
London, ON
“Please note that Scotiabank offers various investment specialist opportunities. If you are interested in learning more about this role, please review our “Financial Advisor Investment and…
Added 1 hour ago
Financial Planner, Scotia Financial Planning - London, ON (London Main- Richmond Street)
Scotiabank
London, ON
“Please note that Scotiabank offers various investment specialist opportunities. If you are interested in learning more about this role, please review our “Financial Advisor Investment and…
Added 1 hour ago
Financial Planner, Scotia Financial Planning - London, ON (Hamilton Rd & Highbury ave)
Scotiabank
London, ON
“Please note that Scotiabank offers various investment specialist opportunities. If you are interested in learning more about this role, please review our “Financial Advisor Investment and…
Added 1 hour ago
Financial Planner, Scotia Financial Planning - Woodstock, ON (Devonshire & Springbank)
Scotiabank
Woodstock, ON
“Please note that Scotiabank offers various investment specialist opportunities. If you are interested in learning more about this role, please review our “Financial Advisor Investment and…
Added 1 hour ago
CA
Automotive Product Specialist
Capital Automotive Group
Calgary, AB · Renfrew Chrysler Dodge Jeep Ram
- Full-time
You’ll become the go-to expert on our vehicle lineup learning every feature, trim level, and technology package across all models. You'll stay up to date on new releases, manufacturer…
Added 2 hours ago
M
Account Executive, Enterprise - Montreal
Mistral
Montreal, QC
- Full-time
…various industries. Based in Montreal, you will manage the entire sales cycle, from initial outreach to closing deals, collaborating closely with our dedicated implementation, tech, and…
Added 2 hours ago
CR
SaaS Training Specialist
Clearview Restaurant Management Software
Fredericton, NB
- Full-time
Proven experience as a Training Specialist, preferably in a SaaS or technology-driven environment.

Robert Half

Project Coordinator / Operations Specialist - On Site - Toronto

Toronto, ON, Canada

Contract

Apply About employer

Applications open in a new tab.

Job details

Job type: Contract
Apply by: Nov 5, 2026
Posting language: English
Posted: Oct 6, 2026

Original job description

Project Coordinator / Operations Specialist

We are recruiting this role for our client on contract basis

About the role

Client is building their Toronto Operations team and we're looking for Operations Specialists / Project Coordinator to own critical workflows that keep our homes moving through the transaction lifecycle. AI handles intake, data extraction, scheduling, and routine QC. Your job is to manage vendor relationships, exception resolution, complex negotiations, compliance coordination, and quality sign-off on work that matters.

We're looking for someone more technical than a typical operations hire. Someone who moves fast, figures out how to make AI work for them, and doesn't wait to be told what to do.

What you'll do

Own end-to-end execution across operational workflows; handle exceptions, escalations, and anything that falls outside automated processes

Work directly with third-party providers, vendors, and community or regulatory bodies to resolve issues and move cases to resolution

Validate AI-generated outputs; take ownership of quality, accuracy, and effectiveness before downstream impact

Manage a high volume of open cases simultaneously against hard deadlines

Cross-train across workflows to cover volume variability

Identify process gaps and give feedback on where tools or workflows need to improve

What you'll bring

Comfort working with AI tools and a genuine interest in using technology to work faster and smarter; you don't wait for systems to do your job, you figure out how to make them work for you

Strong project management instincts with the ability to drive multiple workstreams to hard deadlines

Persistence and follow-through when working with unresponsive third parties

High accountability and urgency around deadlines with direct customer impact

Strong communication skills: you'll manage external relationships, negotiate, escalate issues, and resolve disputes by phone and in writing

Attention to detail and strong documentation habits across a large portfolio

Comfortable working in a high-ambiguity environment where you're helping build the playbook

Background in operations, case management, project coordination, property management, real estate, insurance, mortgage/escrow, or similar is a plus

Client is actively consolidating its internal tooling stack; comfort with new systems and change is essential

*This job posting is for a current vacancy with our client.

*Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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More about this job

Responsibilities

Manage operational workflows from start to finish, resolving exceptions and escalations while coordinating with vendors and external organizations. Validate AI-generated work, maintain quality and documentation, manage multiple deadline-driven cases, and identify process improvements.

Requirements

The role calls for strong project management instincts, comfort using AI and adapting to new systems, and the ability to manage multiple workstreams under tight deadlines. Candidates should demonstrate persistence, accountability, clear communication, attention to detail, and comfort working in an ambiguous environment; relevant operations or real estate experience is a plus.

Skills

Project Coordination
Operations Management
Workflow Management
Vendor Relationship Management
Exception Resolution
Negotiation
Compliance Coordination
Quality Assurance
Case Management
Deadline Management
AI Tool Proficiency
Process Improvement
Communication
Documentation
Escalation Management
Cross-Functional Coordination

Visa sponsorship

Not detected in the job text

Keywords

Artificial Intelligence
Operations
Project Coordination
Workflow Management
Vendor Management
Third-Party Providers
Exception Resolution
Escalation Management
Negotiation
Compliance Coordination
Quality Assurance
Case Management
Process Improvement
Deadline Management
Customer Impact
Documentation
Real Estate
Property Management
Insurance
Mortgage
Escrow
Regulatory Bodies
Tool Consolidation
High-Volume Case Management

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