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Added 2 mins ago
MG
Director, Legal & Loan Operations
MarshallZehr Group Inc.
Waterloo, ON
- $110,000 to $130,000 CAD / year
- Full-time
Added 4 mins ago
LC
Beauty Specialist, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
AB · Edmonton, AB
- Part-time
Added 4 mins ago
LC
Beauty Specialist, Hourly Full Time Flexible Shifts
Loblaw Companies Limited
Prince Edward, ON
- Full-time
Added 4 mins ago
LC
Beauty Specialist, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
London, ON
- Part-time
Added 4 mins ago
AI
Technical Quality Specialist
ATS Industrial Automation
Cambridge, ON
- Full-time
The Technical Quality Specialist is responsible for providing technical support to all aspects of the Business and Quality Management System and supporting internal and external operations.…
Added 4 mins ago
N
Project Specialist
Nexans
Sidney, BC
- Temporary
As a Project Specialist, you will report directly to the Project Manager. This role is part of the Major Project Group, focusing on Nexans Canada verticals such as Data Centers, Renewables,…
Added 4 mins ago
SJ
Systems Analyst, Pharmacy
St. Joseph's Health Care London
London, ON
- Full-time
Working closely alongside the Pharmacy Systems Specialist, this role contributes to the building, testing and maintenance of medication builds in our electronic health record system (e.g.,…
Added 4 mins ago
HT
Advanced Applications Blow Molding Specialist
Husky Technologies
Bolton, ON
- Full-time
Title: Advanced Applications Blow Molding Specialist
Added 4 mins ago
C
Accounts Receivable Specialist II
Conexiom
Vancouver, BC
- Full-time
Our Finance & Billing team is growing, and we're looking for an Accounts Receivable Specialist II to take ownership of our customer billing and receivables operations. This role sits at the…
Added 4 mins ago
IG
Project Manager - Finance
Infotree Global Solutions
Montreal, QC
- Contract
The Model Risk Governance Specialist is responsible for the following activities:
Added 4 mins ago
J
Bilingual Business Development Specialist (French & English) - Inside Sales (JPMorganChase)
JPMorganChase
Toronto, ON
- Full-time
…their payments and commerce needs. The Business Development Specialist – Inside Sales is responsible for driving new revenue by selling products and services to new and existing customers…
Added 4 mins ago
TL
Part-Time Sales Associate (Brick Specialist)
the LEGO Group
Vaughan, ON
- Part-time
Added 4 mins ago
T
Training Specialist
ThoughtStorm
Toronto, ON
- Contract
Seeking a Senior Training Specialist with 10+ years of adult training experience and at least 5 years of hands-on Audio-Visual (AV) and Video Conferencing technology experience.
Added 4 mins ago
CF
SEO Specialist
Cubicle Fugitive Inc.
Hamilton, ON
- Full-time
We are looking for an SEO specialist who is equal parts curious thinker, technical problem-solver, marketer, analyst, and trusted client advisor.
Added 4 mins ago
LC
Beauty Specialist, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Airdrie, AB
- Part-time
Added 5 mins ago
TT
Junior Manufacturing Engineering Specialist
Trojan Technologies
London, ON
- Full-time
Reporting to the Manufacturing Engineering Manager the Junior Manufacturing Engineering Specialist is responsible for supporting the execution and continuous improvement of manufacturing…
Added 5 mins ago
B
Business Development Specialist (Inside Sales)
BMO
Vancouver, BC · WGA
- Full-time
Added 5 mins ago
B
Business Development Specialist (Inside Sales)
BMO
Winnipeg, MB · Saskatoon, SK
- Full-time
Added 5 mins ago
B
Business Development Specialist (Inside Sales) - Asian Markets
BMO
Vancouver, BC · WGA
- Full-time
Added 6 mins ago
G
Appointment Center Specialist
Groundworks
Calgary, AB
- Full-time
Ready to build your future? We're Groundworks, North America's leading foundation repair and water management specialist. We're more than a company - we're a team driven by purpose. As a…
Added 6 mins ago
FC
Risk Specialist Sr, Model Risk (Contract until April 2027)
Fidelity Canada
Toronto, ON
- Full-time
Reporting to the Manager, Risk Management, the Risk Specialist, Sr conducts ongoing monitoring/oversight, provides regular detailed reporting on the status of risk programs, consult, and…
Added 18 mins ago
Manager, Mobile Device & Endpoint Operations
Purolator
ON · Mississauga, ON
Added 18 mins ago
Manager Mobile Solutions Technology
Purolator
ON · Mississauga, ON
Added 18 mins ago
WF
Process Controls Specialist
West Fraser
Barwick, ON
- Full-time
…division in Barwick is currently recruiting for a Process Controls…
Added 18 mins ago
TI
Application Support Specialist
Tolko Industries
Vernon, BC
- Full-time
Our Application Support Specialist thrives in dynamic environments, always seeking new challenges and growth opportunities. With a passionate focus on both people and operational…

Robert Half

Project Coordinator / Operations Specialist - On Site - Toronto

Toronto, ON, Canada

Contract

Apply About employer

Applications open in a new tab.

Job details

Job type: Contract
Apply by: Nov 5, 2026
Posting language: English
Posted: Oct 6, 2026

Original job description

Project Coordinator / Operations Specialist

We are recruiting this role for our client on contract basis

About the role

Client is building their Toronto Operations team and we're looking for Operations Specialists / Project Coordinator to own critical workflows that keep our homes moving through the transaction lifecycle. AI handles intake, data extraction, scheduling, and routine QC. Your job is to manage vendor relationships, exception resolution, complex negotiations, compliance coordination, and quality sign-off on work that matters.

We're looking for someone more technical than a typical operations hire. Someone who moves fast, figures out how to make AI work for them, and doesn't wait to be told what to do.

What you'll do

Own end-to-end execution across operational workflows; handle exceptions, escalations, and anything that falls outside automated processes

Work directly with third-party providers, vendors, and community or regulatory bodies to resolve issues and move cases to resolution

Validate AI-generated outputs; take ownership of quality, accuracy, and effectiveness before downstream impact

Manage a high volume of open cases simultaneously against hard deadlines

Cross-train across workflows to cover volume variability

Identify process gaps and give feedback on where tools or workflows need to improve

What you'll bring

Comfort working with AI tools and a genuine interest in using technology to work faster and smarter; you don't wait for systems to do your job, you figure out how to make them work for you

Strong project management instincts with the ability to drive multiple workstreams to hard deadlines

Persistence and follow-through when working with unresponsive third parties

High accountability and urgency around deadlines with direct customer impact

Strong communication skills: you'll manage external relationships, negotiate, escalate issues, and resolve disputes by phone and in writing

Attention to detail and strong documentation habits across a large portfolio

Comfortable working in a high-ambiguity environment where you're helping build the playbook

Background in operations, case management, project coordination, property management, real estate, insurance, mortgage/escrow, or similar is a plus

Client is actively consolidating its internal tooling stack; comfort with new systems and change is essential

*This job posting is for a current vacancy with our client.

*Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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More about this job

Responsibilities

Manage operational workflows from start to finish, resolving exceptions and escalations while coordinating with vendors and external organizations. Validate AI-generated work, maintain quality and documentation, manage multiple deadline-driven cases, and identify process improvements.

Requirements

The role calls for strong project management instincts, comfort using AI and adapting to new systems, and the ability to manage multiple workstreams under tight deadlines. Candidates should demonstrate persistence, accountability, clear communication, attention to detail, and comfort working in an ambiguous environment; relevant operations or real estate experience is a plus.

Skills

Project Coordination
Operations Management
Workflow Management
Vendor Relationship Management
Exception Resolution
Negotiation
Compliance Coordination
Quality Assurance
Case Management
Deadline Management
AI Tool Proficiency
Process Improvement
Communication
Documentation
Escalation Management
Cross-Functional Coordination

Visa sponsorship

Not detected in the job text

Keywords

Artificial Intelligence
Operations
Project Coordination
Workflow Management
Vendor Management
Third-Party Providers
Exception Resolution
Escalation Management
Negotiation
Compliance Coordination
Quality Assurance
Case Management
Process Improvement
Deadline Management
Customer Impact
Documentation
Real Estate
Property Management
Insurance
Mortgage
Escrow
Regulatory Bodies
Tool Consolidation
High-Volume Case Management

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