Proposal & Marketing Specialist

Are you an experienced proposal professional with a track record of managing RFPs, RFQs, tenders, and complex qualifications submissions within the architecture, engineering, construction, or professional services sector?

Our client, a respected consulting engineering firm, is seeking a Proposal & Marketing Specialist to take ownership of the firm's proposal process while supporting broader marketing and business development initiatives. This is a key role for someone who understands how to manage complex pursuits from initial RFP review through final submission, while coordinating technical teams and ensuring every submission is accurate, compliant, compelling, and delivered on time.

Key Responsibilities

Proposal Management – Primary Focus

Lead the coordination, preparation, and submission of RFPs, RFQs, tenders, qualifications packages, and other business development pursuits

Review solicitation documents to identify requirements, evaluation criteria, compliance requirements, and key deadlines

Coordinate with technical teams and leadership to gather, develop, and refine proposal content

Manage proposal schedules, deliverables, review cycles, and submission logistics

Coordinate with external consultants and teaming partners on joint pursuits

Maintain proposal tracking systems, pursuit calendars, and reporting, including win/loss analysis and post-submission follow-up

Coordinate proposal debriefs and document lessons learned to strengthen future pursuits

Maintain and improve proposal templates, project sheets, staff resumes, boilerplate content, and other proposal resources

Ensure submissions are accurate, polished, compliant, and aligned with client requirements

Marketing & Business Development

Develop project profiles, case studies, presentations, award submissions, and other marketing collateral

Coordinate website and social media content highlighting projects, milestones, awards, and industry involvement

Monitor BC Bid, MERX, Bids & Tenders, and other procurement platforms for relevant opportunities

Research prospective clients, market activity, and industry developments

Support conferences, networking events, sponsorships, and industry relationship-building initiatives

Maintain business development databases, opportunity pipelines, and pursuit calendars

Qualifications

3+ years of experience in proposal coordination, proposal management, bid management, or pursuit coordination, ideally within AEC, consulting, engineering, construction, or professional services

Demonstrated experience managing complex proposals or qualifications submissions involving multiple stakeholders and competing deadlines

Strong understanding of RFP/RFQ/tender processes and proposal best practices

Exceptional writing, editing, proofreading, and document production skills

Highly organized with strong project coordination and deadline management abilities

Ability to work independently while effectively coordinating technical and leadership teams

Professional, proactive, and detail-oriented approach

Technical Skills

Advanced Microsoft Office skills, particularly Word, PowerPoint, and Excel

Strong proficiency with Adobe InDesign/Creative Suite

Experience with WordPress or other CMS platforms is an asset

Familiarity with CRM and proposal management systems

Experience with BC Bid, MERX, Bids & Tenders, or similar procurement platforms is an asset

Familiarity with AI tools that improve proposal development, research, and content creation is an asset

Why Apply?

Join a highly regarded consulting engineering firm known for its technical excellence, collaborative culture, and involvement in complex institutional, infrastructure, and commercial projects across British Columbia. This is an opportunity to take meaningful ownership of the firm's proposal function while contributing to its continued growth and market presence.