Receptionist
- Concord, ON, Canada
$55,000 to $60,000 CAD / year
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Job details
- Pay
- $55,000 to $60,000 CAD / year
- Apply by
- Posting language
- English
- Posted
Original job description
We are looking for a detail-oriented and approachable Receptionist to support daily front desk operations in Ontario. This role is ideal for someone who enjoys creating a positive first impression, keeping the reception area organized, and assisting with a range of administrative tasks. The successful candidate will help ensure visitors, employees, and deliveries are handled efficiently while contributing to a smooth and welcoming office environment.
Responsibilities:
• Welcome visitors and direct them appropriately while providing courteous and attentive service at the front desk.
• Respond to incoming questions in person, by phone, and through email, resolving routine matters and forwarding more complex concerns to the right team.
• Oversee access to the office by following entry procedures and supporting badge coordination for staff and guests.
• Keep the reception and common front office areas tidy, presentable, and ready for daily business activities.
• Arrange meeting room bookings, support parking coordination, and help manage visitor logistics throughout the day.
• Sort incoming mail, prepare outgoing packages, and coordinate courier pickups and deliveries.
• Track office supply levels, place replenishment requests when needed, and help maintain orderly storage of materials.
• Provide administrative assistance through data entry, document filing, and record organization to support office efficiency. • Previous experience in a receptionist, front desk, or customer-facing administrative position.
• Strong verbal and written communication skills with a detail-oriented and service-oriented approach.
• Ability to manage a multi-line phone system and handle inquiries accurately in a fast-paced setting.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Solid organizational skills with attention to detail in scheduling, filing, and data entry tasks.
• Comfortable coordinating appointments, meeting spaces, and visitor-related requests.
• Demonstrated interpersonal skills and the ability to interact effectively with visitors, staff, and external contacts.
Responsibilities:
• Welcome visitors and direct them appropriately while providing courteous and attentive service at the front desk.
• Respond to incoming questions in person, by phone, and through email, resolving routine matters and forwarding more complex concerns to the right team.
• Oversee access to the office by following entry procedures and supporting badge coordination for staff and guests.
• Keep the reception and common front office areas tidy, presentable, and ready for daily business activities.
• Arrange meeting room bookings, support parking coordination, and help manage visitor logistics throughout the day.
• Sort incoming mail, prepare outgoing packages, and coordinate courier pickups and deliveries.
• Track office supply levels, place replenishment requests when needed, and help maintain orderly storage of materials.
• Provide administrative assistance through data entry, document filing, and record organization to support office efficiency. • Previous experience in a receptionist, front desk, or customer-facing administrative position.
• Strong verbal and written communication skills with a detail-oriented and service-oriented approach.
• Ability to manage a multi-line phone system and handle inquiries accurately in a fast-paced setting.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Solid organizational skills with attention to detail in scheduling, filing, and data entry tasks.
• Comfortable coordinating appointments, meeting spaces, and visitor-related requests.
• Demonstrated interpersonal skills and the ability to interact effectively with visitors, staff, and external contacts.
More about this job
Responsibilities
The Receptionist at Robert Half will greet visitors, answer calls and emails, and keep the front office tidy and running smoothly. They will also book meeting rooms, sort mail, arrange couriers and track office supplies.
Requirements
Candidates need previous receptionist or front desk experience, strong communication skills and comfort with a multi-line phone system. They should also be proficient in Microsoft Office, including Word, Excel and Outlook.
Skills
- Front desk operations
- Visitor reception
- Multi-line phone system
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Data entry
- Document filing
- Record organization
- Appointment scheduling
- Meeting room coordination
- Mail sorting
- Courier coordination
- Supply inventory tracking
- Badge access coordination
- Customer service
- Verbal communication
- Written communication
- Interpersonal skills
- Attention to detail
- Organization
- Multitasking
- Problem resolution
Categories
- Customer Service & Support
- Administrative
- Human Resources
Keywords
- Receptionist
- Front desk
- Reception
- Administrative assistant
- Office administration
- Visitor management
- Customer service
- Multi-line phone system
- Microsoft Office
- Microsoft Word
- Microsoft Excel
- Outlook
- Data entry
- Filing
- Mail handling
- Courier coordination
- Meeting room booking
- Office support
- Ontario
- Front office
Seniority
Entry level
Tools
- Multi-line phone system
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Languages
- English