Recruitment Coordinator

Our client, a well-established and highly respected professional services firm, is seeking a Recruiting Coordinator to join its collaborative team in downtown Vancouver.

This is an exciting opportunity for a highly organized, detail-oriented, and proactive professional who thrives in a fast-paced, project-driven environment. Supporting a diverse portfolio of client engagements across Western Canada, the Recruiting Coordinator plays a key role in the execution of search projects through research, sourcing, candidate outreach, scheduling, and overall project coordination.

This position is ideal for someone who is naturally curious, resourceful, service-oriented, and energized by uncovering top talent across a variety of industries and functional areas.

Key Responsibilities

Search Coordination & Administration

• Coordinate multiple schedules for internal team members, clients, and candidates, including calls, virtual meetings, and in-person interviews

• Prepare, edit, format, and proofread a variety of documents and correspondence

• Assemble interview packages, candidate materials, and related search documentation

• Maintain accurate and up-to-date contact information in internal databases

• Coordinate travel arrangements, meeting logistics, and catering for in-person meetings as required

• Support weekly operational updates and search progress reporting

• Arrange candidate degree/designation verification and psychological assessments through third-party vendors as needed

Research & Search Strategy

• Review client documentation, websites, and industry materials to develop a strong understanding of each search assignment

• Conduct market mapping and research to identify target organizations, potential candidates, and source contacts

• Research advertising options and post career opportunities through relevant industry channels

• Partner with senior team members to develop effective sourcing and search strategies

• Leverage LinkedIn, publications, websites, databases, and proactive research techniques to identify high-potential talent

Candidate Development & Outreach

• Support candidate sourcing, outreach, and recruitment activity throughout the search lifecycle

• Engage professionally with candidates and sources to gather market intelligence and assess potential fit

• Track and present research findings, outreach activity, and candidate conversations in a clear and organized format

• Liaise with candidates and clients throughout active search assignments

Qualifications

• Exceptional organizational skills with the ability to manage multiple priorities simultaneously

• Strong attention to detail and commitment to high-quality work

• Excellent writing, editing, and proofreading skills

• Proficiency with Microsoft Office 365 and comfort learning database systems and online research tools

• Ability to work effectively in a fast-paced, client-service-focused environment

• Strong interpersonal skills with the ability to build relationships across a wide range of stakeholders

• Professional, adaptable, and collaborative approach

• Positive, proactive, and solution-oriented mindset

• High level of curiosity, initiative, and willingness to learn

• Experience with Canva, Illustrator, and Photoshop is considered an asset

• Exposure to recruitment, executive search, professional services, sales support, marketing, or communications is preferred

What’s Attractive About This Opportunity

• Join a values-driven, team-oriented organization with a strong reputation for excellence

• Work in a highly collaborative environment where knowledge-sharing and teamwork are genuinely valued

• Gain exposure to a wide range of industries, clients, and senior-level search assignments

• Be part of a dynamic and engaging office culture in a prime downtown Vancouver location

• Enjoy a role where no two days are the same and your contributions have visible impact