Sr. Executive Assistant

We are looking for a highly organized Sr. Executive Assistant to support senior finance leadership in Guelph, Ontario. This Contract position plays a central role in keeping executive priorities on track by coordinating communications, preparing business materials, and ensuring governance activities are well supported. The successful candidate will bring sound judgment, discretion, and the ability to manage competing deadlines while working closely with senior leaders and committee stakeholders.

Responsibilities:

• Provide high-level executive support to senior finance leadership by coordinating priorities, managing correspondence, and ensuring materials are accurate and delivered on schedule.

• Develop, format, and circulate financial reports, presentations, briefing notes, meeting records, and other business documents using a range of office technology tools.

• Arrange and support meetings by preparing agendas, organizing logistics, recording key discussions, and following up on action items with relevant participants.

• Coordinate administrative activities for leadership and governance committees, including assembling meeting packages and maintaining records for recurring committee sessions.

• Assist with preparation for board and governance-related meetings by gathering documentation, aligning inputs from stakeholders, and helping maintain readiness for deadlines.

• Review information across multiple committees and leadership discussions to identify connections, outstanding items, and topics requiring future attention.

• Maintain organized and secure records management practices that protect confidential information while allowing timely retrieval of important documents.

• Oversee executive calendar commitments, identify scheduling conflicts, prepare regular briefings, and flag emerging issues or time-sensitive risks.

• Conduct research, compile data, respond to inquiries, and support the development of reports and materials for finance and audit-related discussions.

• Recommend and help implement improvements to administrative processes, templates, and committee practices to strengthen operational efficiency and effectiveness.

• Post-secondary education in business, finance, administration, or a related field, or an equivalent combination of education and practical experience.
• At least 5 years of experience providing executive-level administrative support, ideally within a finance-focused environment and preferably supporting a senior leader.
• Demonstrated ability to work effectively with executive teams, governance groups, and board-level stakeholders.
• Experience preparing, reviewing, and coordinating financial documentation, reports, and presentation materials with a high degree of accuracy.
• Strong proficiency with Microsoft Office applications, including Excel, Outlook, PowerPoint, and Word, as well as experience using SharePoint.
• Proven ability to manage calendars, meeting coordination, minutes, expense-related administration, and document handling in a fast-paced setting.
• Excellent planning, organization, and prioritization skills, with the ability to manage multiple deadlines and shifting demands.
• Strong discretion and professionalism when handling sensitive or confidential information.