Student Assistant for Alumni & Donor Engagement

Position Department: University Advancement

Position School: Administration

Overview:

The Student Assistant provides critical support to the Director of Alumni & Donor Engagement by helping to foster lifelong relationships between the University and its graduates. This role is focused on event logistics, personalized stewardship, and multi-channel outreach and is ideal for a student interested in communications, event planning, or non-profit management. You will play a key role in ensuring our alumni feel valued and connected to the University through precise data tracking and high-quality event execution.

Responsibilities:

Key Responsibilities 1. Multi-Channel Communications Support ● Assist in managing comprehensive communication schedules for the University website, e-newsletters, and e-blasts. ● Support the production and distribution of direct mail campaigns. ● Draft and proofread content for alumni newsletters and official electronic communications. 2. Engagement Tracking & Metrics ● Help monitor and record alumni engagement metrics, specifically focused on event attendance. ● Maintain accurate records of alumni interactions to ensure data integrity within the office database. 3. Event Planning & Execution ● Provide "boots on the ground" support for major campus traditions, including Homecoming and Breakfast with Santa. ● Assist with logistics for local and regional alumni events (RSVP tracking, materials preparation, and onsite registration). ● Help manage event setup and breakdown to ensure a seamless experience for alumni and guests. 4. Stewardship & Personalized Outreach ● Support the Director in maintaining a personal touch with our network through written correspondence. ● Prepare and mail congratulatory cards, sympathy notes, and "milestone" mailings to donors and friends of the University. ● Assist in maintaining the organization of donor records and physical mailing supplies.

Minimum Qualifications:

Qualifications ● Communication Skills: Strong writing and editing skills with a high level of professional etiquette. ● Attention to Detail: Precision in tracking attendance data and preparing physical mailings. ● Reliability: Ability to assist with event logistics, which may occasionally include early morning or evening hours for major events. ● Confidentiality: Ability to handle sensitive alumni information and donor records with total discretion. ● Reliability & Schedule Flexibility: Ability to work specific campus events that may fall on evenings or weekends (such as Homecoming weekend or early morning holiday events like Breakfast with Santa).

Academic Years Preferred: Any Academic Year Will Be Considered

Wage: 12

Wage Frequency: Hourly

Is this position funded through Federal Work Study dollars?: Yes

Average Number of Hours Per Week: 6-10

Days of the Week to Work: Various

Anticipated Time Frames to Work: Various

Preferred Start Date: Aug 31, 2026

Anticipated End Date:

Act 153 Clearance Required: No

Required To Pass a Motor Vehicle Report Check (If driving on behalf of the University): No

Required to Pass a Credit Check: No

Additional Posting Information: None

Special Applicant Instructions: None

Commitment to Diversity:

RMU complies with all applicable federal, state and local laws and provides equal opportunity in all educational programs and activities, admission of students and conditions of employment for all qualified individuals regardless of race, color, sex, religion, age, disability, sexual orientation, or national origin.

Reasonable Accommodation Notice:

Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please email humanresources@rmu.edu or call us at (412) 397-6270 if you require a reasonable accommodation to apply for a job or to perform your job.

Student Jobs for Academic Credit

Students may apply to use their on-campus job for academic credit. This is incumbent upon the student completing the application process through the Career & Professional Development Center and receiving approval from the appropriate department head. Visit www.rmu.edu/why-rmu/campus-experience/cpdc/students for more information).