Jobs in Canada

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Added 8 mins ago
PA
Sales Manager
PAL Airlines
Montreal, QC
- $65,000 to $70,000 CAD / year
- Full-time
Identify and assist in the development of product improvements for PAL Airlines scheduled service and cargo operations;
Added 8 mins ago
1
Law Clerk
123Dentist
Toronto, ON
- $75,000 to $125,000 CAD / year
- Full-time
You'll work closely with the Senior Corporate Legal Counsel (M&A) and the Director, Legal (Operations), helping execute deals, keep corporate records airtight, and strengthen the workflows…
Added 8 mins ago
1
Law Clerk
123Dentist
Brossard, QC
- $75,000 to $125,000 CAD / year
- Full-time
You'll work closely with the Senior Corporate Legal Counsel (M&A) and the Director, Legal (Operations), helping execute deals, keep corporate records airtight, and strengthen the workflows…
Added 8 mins ago
A(
Delivery Lead - Operations Transformation
AXIS (AXIS Capital)
Halifax, NS
- Full-time
…status, or any basis prohibited by the laws that govern its…
Added 38 mins ago
ME
Service Technician
McDougall Energy Inc.
Goderich, ON
- Full-time
The Service Technician is an integral member of the Operations team responsible for providing exceptional service with an unwavering focus on safety. Their technical skills will be a…
Added 38 mins ago
ME
Corporate Counsel
McDougall Energy Inc.
Sault Ste. Marie, ON
- Full-time
…providing strategic legal guidance across all areas of our daily operations and long-term business initiatives. This role will ensure that all departments are well-informed and compliant…
Added 38 mins ago
BT
General Manager
Bosch Truck Group / Bosch Idealease
Airdrie, AB
- Full-time
We are seeking an experienced and results-driven General Manager to lead all aspects of our Airdrie truck dealership operations. The General Manager is responsible for the overall…
Added 38 mins ago
ME
Service Technician
McDougall Energy Inc.
Timmins, ON
- Full-time
…Technician to join our team in Timmins, ON. Reporting to the Operations Manager is an integral member of the Operations team responsible for providing exceptional service with an unwavering…
Added 38 mins ago
ME
Operations Supervisor
McDougall Energy Inc.
Timmins, ON
- Full-time
McDougall Energy is looking for an experienced OPERATIONS SUPERVISOR to join our team at our Timmins Branch:
Added 38 mins ago
ME
Professional Delivery Driver
McDougall Energy Inc.
Ottawa, ON
- Temporary
Reporting To The Operations Manager, Responsibilities Include
Added 1 hour ago
LE
Director, Human Resources
LG Electronics
Toronto, ON
- Full-time
Ensure reliable HR operations, policies, employee lifecycle processes, workforce reporting, and HR data governance.
Added 1 hour ago
GE
Hotel 1st Cook
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Added 1 hour ago
GE
Casino Kitchen Helper
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
…to all health and safety practices related to food service operations. Speed and efficiency are required as well as the ability to operate a variety of commercial electric dishwashing and…
Added 1 hour ago
FA
Maintenance Controller
Flair Airlines
Toronto, ON
- Full-time
Join Flair’s Maintenance team, where safety, efficiency, and compliance support reliable aircraft operations across the network. The Maintenance Controller is an experienced, licensed AME –…
Added 1 hour ago
VM
Sales Representative- Permanent Full-Time - (Supply Chain and Logistics B2B) - Alberta
Venture Media
Calgary, AB
- From $60,000 CAD / year
- Full-time
Qualify prospects based on commercial fit, shipping profile, compliance requirements, operational feasibility, and expected revenue.
Added 1 hour ago
VM
Sales Representative- Permanent Full-Time - (Supply Chain and Logistics B2B) - British Columbia
Venture Media
Vancouver, BC
- From $60,000 CAD / year
- Full-time
Qualify prospects based on commercial fit, shipping profile, compliance requirements, operational feasibility, and expected revenue.
Added 2 hours ago
H
Deburrer
Héroux-Devtek
Kitchener, ON
- Full-time
As part of the Central Division you will lead P&L responsible for critical machining operations of major commercial aircraft programs such as the Boeing 777 and Embraer E-2, business jets…
Added 2 hours ago
SR
Chief Growth Officer
Swift Recruit
Vaughan, ON
- $250,000 to $275,000 CAD / year
- Full-time
…organization enters its next phase of growth, they are investing in a commercial leader who will help transform an organically successful business into a scalable growth…
Added 2 hours ago
VM
Sales Representative- Permanent Full-Time - (Supply Chain and Logistics B2B) - Ontario
Venture Media
Toronto, ON
- From $60,000 CAD / year
- Full-time
Qualify prospects based on commercial fit, shipping profile, compliance requirements, operational feasibility, and expected revenue.
Added 3 hours ago
LL
project co-ordinator, construction
Leedwood Ltd
Brantford, ON
- Full-time
Plan, organize, direct, control and evaluate daily operations
Added 3 hours ago
VD
dental office receptionist
Vetech Dental Laboratories Ltd
Richmond, BC
- Full-time
Added 3 hours ago
RI
Key Account Manager
RMX Industries Pvt. Ltd.
Winnipeg, MB
- Full-time
 Coordinate commercial execution. Prepare quotations within approved pricing, maintain forecasts, and follow up on purchase orders. Support negotiations with senior leadership and…
Added 3 hours ago
HN
industrial engineer
HongSheng North America Inc.
Cambridge, ON
- Full-time
Added 3 hours ago
RB
Banking Advisor
Royal Bank of Canada
Chandler, QC
- Full-time
Added 4 hours ago
CC
Operations Manager (Flooring, Construction)
CentiMark Corporation
ON · Ontario, Canada
- Full-time
Come join the largest Commercial flooring family with over 40% growth since 2020! QuestMark is hiring an industry-experienced Operations Manager to supervise, coordinate and ensure the…

Robertson & Company Ltd.

Administrative Assistant II

Toronto, ON, Canada

Contract Period: 8 months with potential to extend or convert Pay Rate: $25 per hour Location: Toronto, ON Location Type: Hybrid Business Hours: Monday – Friday, 8:00 AM – 4:30 PM or 9:00 AM – 5:00 PM · Contract

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Job details

Pay: Contract Period: 8 months with potential to extend or convert Pay Rate: $25 per hour Location: Toronto, ON Location Type: Hybrid Business Hours: Monday – Friday, 8:00 AM – 4:30 PM or 9:00 AM – 5:00 PM
Job type: Contract
Apply by: Jul 26, 2027
Posting language: English
Posted: Nov 2, 2026

Original job description

Our client is a top financial institution with significant North American holdings. They have operations across most major verticals, including institutional & corporate, wealth management, private clients, commercial banking, treasury, and retail banking.

Introduction:
Prime Hires is seeking a skilled Administrative Assistant II to join our client in support of an existing vacancy.

Contract Period: 8 months with potential to extend or convert
Pay Rate: $25 per hour
Location: Toronto, ON
Location Type: Hybrid
Business Hours: Monday – Friday, 8:00 AM – 4:30 PM or 9:00 AM – 5:00 PM

Job Responsibilities:

Managing calendars and scheduling meetings.
Coordinating team meetings, town halls, and leadership meetings, planning team events and celebrations, including holiday functions.
Provide a high level of administrative support ensuring quality service and professionalism at every customer interaction Manage efficiently in a multi-tasked environment and ensure deadlines are met.
Apply appropriate due diligence ensuring accuracy in preparing and promptly completing all required supporting documentation (ie. reports, presentations, invoices, correspondence/communications, tables, charts, files, etc.).
Schedule and organize meetings, including preparation and co-ordination by booking the facility, pre-mail, arranging required equipment, refreshments, etc.
As required Maintain proficiency with software applications/programs and/or department specific systems as required (ie. MS Office, Word, PowerPoint, Excel, Lotus Notes, etc.).
Efficiently manage and promptly respond to all incoming enquiries/requests for information independently or re-direct to the appropriate person/area.
Ensure the optimal level of customer service and professionalism is provided Provide accurate, organized and efficient administrative support; collect and track data, research information, sort and distribute mail, balance and process expense reports, schedule and organize meetings, manage calendars, create and maintain files, and perform other administrative assignments as required.
Consistently exercise discretion in managing correspondence, information and all matters of confidentiality; escalate issues where appropriate.
Prioritize and manage own workflow to ensure quality and efficiency (i.e. meet deadlines; be flexible in adjusting to changing work priorities).
Use software programs and other tools or equipment with ease and efficiency and provide documents/ information that effectively support the needs of the team.
Efficiently manage expectations/concerns through strong communication skills, both verbal and written.
Take initiative to identify and recommend improvements in own job function, research and/or investigate issues requiring resolution in order to execute on assigned tasks.

Experience & Qualification Requirements:

College diploma degree required.
2-4 years of Previous experience working as an Executive Assistant.
2-4 years prior experience with calendar management/scheduling meetings.
Advanced proficiency with Microsoft Office, including Excel, PowerPoint, Outlook, and Teams.
Prior experience supporting senior leadership/executives as an EA in a banking/financial institution.

How to Apply: If you are a motivated professional looking to contribute to a leading team, please submit your resume outlining your qualifications and experience relevant to this role. Prime Hires & the clients we represent, value diversity and are committed to creating an inclusive workplace. We invite all qualified individuals to apply.

Background screening is required as part of the onboarding process. The type of screening required (criminal, credit, or other verifications) will vary based on the position and client requirements.

We use AI technology as part of our application review process to assist with screening and assessment. All applications are also reviewed by our recruitment team.

Prime Hires & the clients we represent are equal opportunity employers, committed to diversity and inclusion. Prime Hires is a certified diverse supplier and actively seeks to foster a representative and inclusive workforce. We welcome applications from all qualified individuals, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, Aboriginal status, or any other legally protected factors. We champion building a diverse and inclusive environment.

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More about this job

Responsibilities

Manage calendars and coordinate meetings, events, and leadership gatherings, including logistics and preparation of supporting materials. Provide accurate, confidential administrative support by handling inquiries, documents, data, mail, and expense reports while prioritizing deadlines and maintaining professional service.

Requirements

A college diploma or degree is required, along with 2–4 years of executive assistant experience and calendar management or meeting scheduling experience. Candidates should have advanced proficiency in Microsoft Office, including Excel, PowerPoint, Outlook, and Teams, and experience supporting senior executives in a banking or financial institution.

Skills

Calendar Management
Meeting Scheduling
Executive Support
Administrative Support
Microsoft Office
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Teams
Written Communication
Verbal Communication
Expense Report Processing
Document Preparation
Data Tracking
Confidentiality
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Financial Institution
Banking
Executive Assistant
Administrative Support
Calendar Management
Meeting Scheduling
Leadership Meetings
Town Halls
Team Events
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Teams
Expense Reports
Document Preparation
Correspondence
Data Tracking
Confidentiality
Customer Service
Workflow Prioritization
Event Coordination
Hybrid Work
Background Screening

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