Jobs in Canada

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Added 2 mins ago
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Director, Corporate Risk Information Management
Sunlife
Toronto, ON
- Full-time
Reporting to the Assistant Vice President, Emerging Risk Management & Strategic Risk Initiatives, the Director, Corporate Risk Information Management is accountable for the oversight of the…
Added 3 mins ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
There is the expectation that you are available to work weekdays, weekends and all shifts (days, nights, 12 hour shifts)
Added 3 mins ago
BE
Communications and Marketing Assistant
BC Egg Marketing Board
Abbotsford, BC
- Full-time
The Communications & Marketing Assistant supports the Manager, Communications & Marketing in delivering BC Egg’s communications and marketing initiatives. The role strengthens BC Egg’s…
Added 32 mins ago
Assistant Store Manager
Rogers Communications
Toronto, ON
ROGERS & FIDO STORES ARE HIRING ASSISTANT STORE MANAGERS FOR OUR DOWNTOWN, TORONTO LOCATIONS.
Added 33 mins ago
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Talent Acquisition Manager
AccorHotel
Jasper, AB
- Full-time
Oversee recruitment reporting and communications to ensure that the Executive Team, hiring managers, and the People and Culture team have access to accurate and timely recruitment…
Added 48 mins ago
R&
Administrative Assistant II
Robertson & Company Ltd.
Toronto, ON
- Contract
Prime Hires is seeking a skilled Administrative Assistant II to join our client in support of an existing vacancy.
Added 48 mins ago
BC
Executive Assistant
Bridgeway Connection Services
AB · Edmonton, AB
- Full-time
Role Description: The Executive Assistant is a full-time role based in Edmonton, AB. This role provides high-level executive administrative support, including managing calendars, scheduling…
Added 1 hour ago
TM
Administrative Assistant, Indigenous Engagement and Regulatory Affairs
Trekor Metals Limited
McLeese Lake, BC
- Full-time
Reporting to the Manager, Indigenous Engagement and Regulatory Affairs, the Administrative Assistant provides confidential, professional, and highly organized support to the department. The…
Added 1 hour ago
AI
Personal Assistant
Accurate Indigenous Managers & Advisors
Winnipeg, MB
- Full-time
The Personal Assistant provides direct support to senior leadership with personal logistics, scheduling, family coordination, transportation support, errands, and administrative activities.
Added 1 hour ago
Administrative Assistant (Program Clerk - General)
Canadian Blood Services
SK · Regina, SK
Strong communications skills, both verbal and written, in English are required
Added 1 hour ago
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Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
As Research Assistant (public engagement), you will be responsible for the development, implementation, and evaluation of CADeN’s public engagement campaign. As part of this work, you will…
Added 1 hour ago
UO
Accounting Assistant
University of Manitoba
Winnipeg, MB
- $50,086.4 to $69,833.4 CAD / year
- Full-time
The University of Manitoba's Financial Services department is seeking a detail-oriented and motivated Accounting Assistant to join its Revenue, General & Student Accounting team at the Fort…
Added 1 hour ago
UO
Program Assistant, Indigenous Student Access Program
University of Calgary
Calgary, AB
- Part-time
The Indigenous Student Access Program in Student Experience and Support invites applications for a Program Assistant. This Fixed Term Recurring Part-time position is for approximately 4…
Added 1 hour ago
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Assistant(e) administratif(ve) sénior(e), Ventes & marketing | Senior, Administrative Assistant, Marketing & Sales Services
Organon
Kirkland, QC · CAN - Quebec - Kirkland
- Full-time
Coordonner les communications, les traductions et les vacances du service.
Added 1 hour ago
M
Gestionnaire principal(e) de portefeuille / Principal Portfolio Manager
McKesson
Montreal, QC
- Full-time
…revues de portefeuille, les mécanismes de gouvernance, les communications destinées à la haute direction et l’adoption des outils de gestion de portefeuilles de projets (PPM), afin…
Added 2 hours ago
VC
Marketing Assistant and Office Administrator
VDZ+A Consulting
Fort Langley, BC
- Full-time
At least two years of professional writing experience, such as preparing proposals, reports, project profiles, or client communications.
Added 2 hours ago
OC
Assistant(e) administratif(ve) sénior(e), Ventes & marketing | Senior, Administrative Assistant, Marketing & Sales Services
Organon Canada
Kirkland, QC
- Full-time
Coordonner les communications, les traductions et les vacances du service.
Added 2 hours ago
QM
Administrative Assistant
Quantum Management Services Ltd.
Mississauga, ON
- $55,000 to $58,000 CAD / year
- Full-time
…reporting, scheduling, office coordination, research, and internal communications. Experience in a regulated industry or compliance-focused environment would be considered an…
Added 2 hours ago
NC
Veterinary Assistant/Receptionist
NVA Canada
Brockville, ON
- Part-time
…compassionate, enthusiastic, and client-focused Veterinary Assistant / Receptionist to join our growing…
Added 2 hours ago
S
Executive Assistant + Office Manager
spark*advocacy
Ottawa, ON
- Full-time
spark* is an Ottawa-based public affairs and communications agency. We work with associations, coalitions, unions, companies and NGOs to tackle complex issues, understand public opinion,…
Added 2 hours ago
AG
Artistic Director & Curator
Art Gallery of Burlington
Burlington, ON
- Full-time
Assistant, Collections Manager, Manager of Learning and learning team. Together, you will set
Added 3 hours ago
O
Executive Assistant, Global Equities
OMERS
Toronto, ON · Head Office Toronto
- Full-time
OMERS is seeking an Executive Assistant to join our Global Equities team in Toronto. The role supports a growing team of passionate investment professionals and is well suited to someone…
Added 3 hours ago
Team Lead, Pharmacy Services
Manitoba Blue Cross
Winnipeg, MB
Creates medication specific Special Authorization forms for Manitoba Blue Cross in conjunction with Corporate Communications.
Added 6 hours ago
BG
Executive Assistant
BTY Group
Vancouver, BC
- $70,000 to $80,000 CAD / year
- Full-time
Given the nature of the role and level of in-person support required, this position is based in the office five days per week
Added 12 hours ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
There is the expectation that you are available to work weekdays, weekends and all shifts (days, nights, 12 hour shifts)

Administrative Assistant II

Toronto, ON, Canada

Contract Period: 8 months with potential to extend or convert Pay Rate: $25 per hour Location: Toronto, ON Location Type: Hybrid Business Hours: Monday – Friday, 8:00 AM – 4:30 PM or 9:00 AM – 5:00 PM · Contract

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Job details

Pay: Contract Period: 8 months with potential to extend or convert Pay Rate: $25 per hour Location: Toronto, ON Location Type: Hybrid Business Hours: Monday – Friday, 8:00 AM – 4:30 PM or 9:00 AM – 5:00 PM
Job type: Contract
Apply by: Jul 26, 2027
Posting language: English
Posted: Nov 13, 2026

Original job description

Our client is a top financial institution with significant North American holdings. They have operations across most major verticals, including institutional & corporate, wealth management, private clients, commercial banking, treasury, and retail banking.

Introduction:
Prime Hires is seeking a skilled Administrative Assistant II to join our client in support of an existing vacancy.

Contract Period: 8 months with potential to extend or convert
Pay Rate: $25 per hour
Location: Toronto, ON
Location Type: Hybrid
Business Hours: Monday – Friday, 8:00 AM – 4:30 PM or 9:00 AM – 5:00 PM

Job Responsibilities:

Managing calendars and scheduling meetings.
Coordinating team meetings, town halls, and leadership meetings, planning team events and celebrations, including holiday functions.
Provide a high level of administrative support ensuring quality service and professionalism at every customer interaction Manage efficiently in a multi-tasked environment and ensure deadlines are met.
Apply appropriate due diligence ensuring accuracy in preparing and promptly completing all required supporting documentation (ie. reports, presentations, invoices, correspondence/communications, tables, charts, files, etc.).
Schedule and organize meetings, including preparation and co-ordination by booking the facility, pre-mail, arranging required equipment, refreshments, etc.
As required Maintain proficiency with software applications/programs and/or department specific systems as required (ie. MS Office, Word, PowerPoint, Excel, Lotus Notes, etc.).
Efficiently manage and promptly respond to all incoming enquiries/requests for information independently or re-direct to the appropriate person/area.
Ensure the optimal level of customer service and professionalism is provided Provide accurate, organized and efficient administrative support; collect and track data, research information, sort and distribute mail, balance and process expense reports, schedule and organize meetings, manage calendars, create and maintain files, and perform other administrative assignments as required.
Consistently exercise discretion in managing correspondence, information and all matters of confidentiality; escalate issues where appropriate.
Prioritize and manage own workflow to ensure quality and efficiency (i.e. meet deadlines; be flexible in adjusting to changing work priorities).
Use software programs and other tools or equipment with ease and efficiency and provide documents/ information that effectively support the needs of the team.
Efficiently manage expectations/concerns through strong communication skills, both verbal and written.
Take initiative to identify and recommend improvements in own job function, research and/or investigate issues requiring resolution in order to execute on assigned tasks.

Experience & Qualification Requirements:

College diploma degree required.
2-4 years of Previous experience working as an Executive Assistant.
2-4 years prior experience with calendar management/scheduling meetings.
Advanced proficiency with Microsoft Office, including Excel, PowerPoint, Outlook, and Teams.
Prior experience supporting senior leadership/executives as an EA in a banking/financial institution.

How to Apply: If you are a motivated professional looking to contribute to a leading team, please submit your resume outlining your qualifications and experience relevant to this role. Prime Hires & the clients we represent, value diversity and are committed to creating an inclusive workplace. We invite all qualified individuals to apply.

Background screening is required as part of the onboarding process. The type of screening required (criminal, credit, or other verifications) will vary based on the position and client requirements.

We use AI technology as part of our application review process to assist with screening and assessment. All applications are also reviewed by our recruitment team.

Prime Hires & the clients we represent are equal opportunity employers, committed to diversity and inclusion. Prime Hires is a certified diverse supplier and actively seeks to foster a representative and inclusive workforce. We welcome applications from all qualified individuals, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, Aboriginal status, or any other legally protected factors. We champion building a diverse and inclusive environment.

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More about this job

Responsibilities

Provide administrative and executive support, including managing calendars, scheduling and coordinating meetings and events, preparing documents, and processing expense reports. Respond to enquiries, maintain records, handle confidential information, and prioritize work to meet deadlines while delivering professional service.

Requirements

A college diploma or degree is required, along with 2–4 years of executive assistant experience and calendar management experience. Candidates should have advanced proficiency in Microsoft Office, including Excel, PowerPoint, Outlook, and Teams, and experience supporting senior executives in a banking or financial institution.

Skills

Calendar Management
Meeting Scheduling
Executive Support
Administrative Support
Microsoft Office
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Teams
Written Communication
Verbal Communication
Expense Processing
Document Preparation
Confidentiality
Time Management
Customer Service

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Executive Assistant
Calendar Management
Meeting Scheduling
Microsoft Office
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Teams
Lotus Notes
Financial Institution
Banking
Senior Leadership Support
Expense Reports
Document Preparation
Correspondence
Data Tracking
Research
Event Coordination
Confidentiality
Customer Service
Deadline Management
Hybrid Work
Background Screening

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Jobs in Canada