Executive Assistant III

Our client is a top financial institution with significant North American holdings.  They have operations across most major verticals, including institutional & corporate, wealth management, private clients, commercial banking, treasury, and retail banking.
 
Introduction:
Prime Hires is seeking a skilled Executive Assistant III to join our client in support of an existing vacancy.

Contract Period: 2 months with Potential to extend or convert
Pay Rate: $31.50 per hour
Location: Toronto, ON
Location Type: Onsite
Business Hours: Monday – Friday, Core business hours

Job Responsibilities:

• Provide high-level executive administrative support to Vice Presidents / Senior Vice Presidents, ensuring smooth day-to-day operations.

• Manage complex calendars, coordinate meetings, and prioritize scheduling requests across multiple stakeholders.
• Organize internal and external meetings, including interactions with regulatory stakeholders such as Office of the Superintendent of Financial Institutions.
• Prepare, monitor, and respond to emails professionally, ensuring timely follow-up and accurate communication.
• Capture meeting notes, action items, and important information from emails and discussions with a high degree of accuracy.
• Maintain and organize electronic files, folders, and documentation for easy access and compliance purposes.
• Utilize Microsoft Outlook, Microsoft Teams, Microsoft OneNote, and other Microsoft Office tools effectively.
• Support multiple business units and senior leaders, providing high-visibility administrative coordination.
• Anticipate scheduling conflicts, proactively resolve issues, and manage shifting priorities with urgency.
• Ensure professionalism, confidentiality, punctuality, and strong attention to detail in all tasks and interactions.
• Assist with onboarding-related coordination and quickly adapt to team processes with minimal supervision.
• Build strong working relationships with internal teams and external contacts to facilitate seamless communication.
  

Experience & Qualification Requirements:

• Post secondary degree required.
• 5+ years of Executive Assistant experience supporting VP’s/SVPs.
• MS Office (Outlook, Team’s, OneNote).
• Large banking or financial experience.
  

How to Apply: If you are a motivated professional looking to contribute to a leading team, please submit your resume outlining your qualifications and experience relevant to this role. Prime Hires & the clients we represent, value diversity and are committed to creating an inclusive workplace. We invite all qualified individuals to apply.

Background screening is required as part of the onboarding process. The type of screening required (criminal, credit, or other verifications) will vary based on the position and client requirements.

We use AI technology as part of our application review process to assist with screening and assessment. All applications are also reviewed by our recruitment team.
  
Prime Hires & the clients we represent are equal opportunity employers, committed to diversity and inclusion. Prime Hires is a certified diverse supplier and actively seeks to foster a representative and inclusive workforce. We welcome applications from all qualified individuals, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, Aboriginal status, or any other legally protected factors. We champion building a diverse and inclusive environment.