Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 26, 2026

Hiring at a glance

View jobs

Open jobs: 7,399
Employers: 3,490

Advertised starting pay

Average starting payCAD / hour: $31.18Across 937 listings
Average starting payCAD / year: $71,700Across 559 listings
Average starting payUSD / year: $73,007Across 21 listings
Average starting payCAD / month: $4,955Across 17 listings
Average starting payUSD / hour: $24.36Across 15 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%61 listings
Hybrid: 13%974 listings
On-site: 85%6,315 listings

Not specified: 1% (49 listings)

Employers hiring include Canada Post - Postes Canada (364), HealthCareersInSask.ca (124), Alberta Health Services (62).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 2 days ago
VH
Medical Office Assistant
Verismo Health
Oshawa, ON
- Full-time
Added 2 days ago
C
122-26 ERS Office Assistant
Costi
Brampton, ON
- Part-time
Added 2 days ago
MP
Receptionist/Leasing Agent
Midwest Property Management
Edmonton, AB
- Full-time
Added 2 days ago
D
Client Services and Administrative Coordinator
DIALOG
Ottawa, ON
- Full-time
Added 2 days ago
CT
Warehouse Systems & Inventory Manager
Cartisian Technical Recruitment
ON · Ontario, Canada
- Full-time
Added 2 days ago
OP
Property Administrator
Online Property Management
Markham, ON
- Full-time
Added 2 days ago
IS
Human Resources Administrator
InVision Staffing Services Inc.
Vaughan, ON
- Full-time
Added 2 days ago
C
Office Manager
Chartwell
Windsor, ON
- Full-time
…supporting operations in a vibrant retirement community? As Office Manager at Chartwell, you will be the administrative backbone of our residence - overseeing clerical routines, supporting…
Added 2 days ago
CO
Administrative Assistant III
City of Grande Prairie
Grande Prairie, AB
- Full-time
Responsible for all data entered by administration into system for permit s
Added 2 days ago
SM
Research Assistant
St. Mary's Research Centre / Centre de recherche de St. Mary
Montreal, QC
- $25.38 to $39.33 CAD / hour
- Part-time
Added 2 days ago
JR
Office Administrator
Jumpstart Refugee Talent
Mississauga, ON
- Full-time
Our employer partner is a Construction and Infrastructure company and currently looking to add an experienced Office Administrator to their team!
Added 2 days ago
HP
Office Coordinator Co-op Student
Hammond Power Solutions
Morriston, ON
- Full-time
Added 2 days ago
SC
Office Coordinator
Sodexo Canada Ltd
Mississauga, ON
- Up to $25 CAD / hour
- Full-time
Sodexo is seeking an organized, service-oriented Office Coordinator to support the day-to-day operations of the site in Mississauga.
Added 2 days ago
P
Regulatory Affairs Specialist
Percucision
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
Added 2 days ago
ES
Right of Way/Land Agent
Evolve Surface Strategies Inc
Grande Prairie, AB
- Full-time
Added 2 days ago
K
Chief of Staff & Executive Assistant
Koosmik
Montreal, QC
- Full-time
Added 2 days ago
R&
Executive Assistant III
Robertson & Company Ltd.
Toronto, ON
- Contract
Added 2 days ago
C
Administrative Assistant
CarbonRun
Halifax, NS
- Full-time
Location: Hybrid, Dartmouth, NS (in office 3 to 4 days per week)
Added 2 days ago
LO
Supply Chain Manager (Hybrid)
Labtician Ophthalmics Inc.
Oakville, ON
- Full-time
Added 2 days ago
CI
Supply Chain Manager
Coordinate Industries Ltd.
Oakville, ON
- Full-time
Added 2 days ago
B
Administrative Assistant III
BGIS
Markham, ON
- Full-time
The Administrative Assistant III will perform general office duties and support for the site based FM Team in accordance with BGIS standards and procedures.
Added 2 days ago
EL
Receptionist & Customer Service Administrator (TruStone Financial)
Empire Life
London, ON
- Full-time
Added 2 days ago
CO
ADMINISTRATIVE ASSISTANT 2 #61509
City of Toronto
Toronto, ON
- Full-time
Added 2 days ago
MI
Administrative Coordinator - Assessment Department
McDowall Integrative Psychology & Healthcare
Toronto, ON
- Full-time
Added 2 days ago
LS
Executive Assistant / Office Coordinator - Permanent - 19575
LRO Staffing
Ottawa, ON
- Contract
Our client is seeking an experienced Executive Assistant / Office Coordinator to join their team in Kanata. This is a unique opportunity for a highly organized, proactive, and…

Robertson & Company Ltd.

Executive Assistant III

Toronto, ON, Canada

Contract Period: 2 months with Potential to extend or convert Pay Rate: $31.50 per hour Location: Toronto, ON Location Type: Onsite Business Hours: Monday – Friday, Core business hours · Contract

Apply About employer

Applications open in a new tab.

Job details

Pay: Contract Period: 2 months with Potential to extend or convert Pay Rate: $31.50 per hour Location: Toronto, ON Location Type: Onsite Business Hours: Monday – Friday, Core business hours
Job type: Contract
Apply by: Jan 22, 2027
Experience: 5+ years of Executive Assistant experience supporting VP’s/SVPs.
Posting language: English
Posted: Oct 23, 2026

Original job description

Our client is a top financial institution with significant North American holdings. They have operations across most major verticals, including institutional & corporate, wealth management, private clients, commercial banking, treasury, and retail banking.

Introduction:
Prime Hires is seeking a skilled Executive Assistant III to join our client in support of an existing vacancy.

Contract Period: 2 months with Potential to extend or convert
Pay Rate: $31.50 per hour
Location: Toronto, ON
Location Type: Onsite
Business Hours: Monday – Friday, Core business hours

Job Responsibilities:

Provide high-level executive administrative support to Vice Presidents / Senior Vice Presidents, ensuring smooth day-to-day operations.

Manage complex calendars, coordinate meetings, and prioritize scheduling requests across multiple stakeholders.
Organize internal and external meetings, including interactions with regulatory stakeholders such as Office of the Superintendent of Financial Institutions.
Prepare, monitor, and respond to emails professionally, ensuring timely follow-up and accurate communication.
Capture meeting notes, action items, and important information from emails and discussions with a high degree of accuracy.
Maintain and organize electronic files, folders, and documentation for easy access and compliance purposes.
Utilize Microsoft Outlook, Microsoft Teams, Microsoft OneNote, and other Microsoft Office tools effectively.
Support multiple business units and senior leaders, providing high-visibility administrative coordination.
Anticipate scheduling conflicts, proactively resolve issues, and manage shifting priorities with urgency.
Ensure professionalism, confidentiality, punctuality, and strong attention to detail in all tasks and interactions.
Assist with onboarding-related coordination and quickly adapt to team processes with minimal supervision.
Build strong working relationships with internal teams and external contacts to facilitate seamless communication.

Experience & Qualification Requirements:

Post secondary degree required.
5+ years of Executive Assistant experience supporting VP’s/SVPs.
MS Office (Outlook, Team’s, OneNote).
Large banking or financial experience.

How to Apply: If you are a motivated professional looking to contribute to a leading team, please submit your resume outlining your qualifications and experience relevant to this role. Prime Hires & the clients we represent, value diversity and are committed to creating an inclusive workplace. We invite all qualified individuals to apply.

Background screening is required as part of the onboarding process. The type of screening required (criminal, credit, or other verifications) will vary based on the position and client requirements.

We use AI technology as part of our application review process to assist with screening and assessment. All applications are also reviewed by our recruitment team.

Prime Hires & the clients we represent are equal opportunity employers, committed to diversity and inclusion. Prime Hires is a certified diverse supplier and actively seeks to foster a representative and inclusive workforce. We welcome applications from all qualified individuals, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, Aboriginal status, or any other legally protected factors. We champion building a diverse and inclusive environment.

Apply About employer

More about this job

Responsibilities

Provide high-level administrative support to vice presidents and senior vice presidents, including complex calendar management, meeting coordination, email follow-up, and accurate documentation. Support multiple business units, maintain organized files, coordinate onboarding, and proactively manage shifting priorities while communicating professionally with internal and external stakeholders.

Requirements

A post-secondary degree and at least five years of executive assistant experience supporting vice presidents or senior vice presidents are required. Candidates should have experience in large banking or financial organizations and proficiency with Microsoft Outlook, Teams, OneNote, and other Microsoft Office tools.

Skills

Executive Administrative Support
Calendar Management
Meeting Coordination
Email Management
Meeting Notes and Action Items
Electronic File Management
Microsoft Outlook
Microsoft Teams
Microsoft OneNote
Microsoft Office
Stakeholder Communication
Confidentiality
Attention to Detail
Prioritization
Onboarding Coordination
Banking and Financial Services

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Administrative Support
Vice President
Senior Vice President
Calendar Management
Meeting Coordination
Regulatory Stakeholders
Office of the Superintendent of Financial Institutions
Email Management
Meeting Notes
Action Items
Electronic File Management
Microsoft Outlook
Microsoft Teams
Microsoft OneNote
Microsoft Office
Banking
Financial Services
Confidentiality
Onboarding Coordination
Stakeholder Communication
Background Screening

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