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Added 13 hours ago
SD
District Principal – Learning and Innovation
School District 23: Central Okanagan
Kelowna, BC
- Full-time
Added 1 day ago
LS
Senior Site Superintendent, Major Projects - Permanent - 19549
LRO Staffing
Ottawa, ON
- Full-time
Senior Site Superintendent, Major Projects - Permanent - 19549
Added 1 day ago
CE
Full-Time Educational Assistant
Chinook's Edge School Division
Sundre, AB
- Full-time
Chinook’s Edge School Division invites applications for a full-time Educational Assistant at River Valley School (grades K-8). The successful candidate will provide educational support.
Added 1 day ago
H
Assistant Superintendent
Hays
AB · Edmonton, AB
- $80,000 to $100,000 CAD / year
- Full-time
This role would suit either an experienced Assistant Superintendent or a strong Foreman looking to make the move into site supervision.
Added 1 day ago
MG
Assistant Site Superintendent
MHB Group Canada
NS · Nova Scotia, Canada
- $90,000 to $110,000 CAD / year
- Full-time
Whether you're an experienced Assistant Site Superintendent looking to take the next step or a strong Site Coordinator ready to move into a more hands-on construction role, this is an…
Added 1 day ago
R&
Executive Assistant III
Robertson & Company Ltd.
Toronto, ON
- Contract
Prime Hires is seeking a skilled Executive Assistant III to join our client in support of an existing vacancy.
Added 1 day ago
SR
Sr. Project Manager
SmartCentres REIT
Richmond, BC
- Full-time
Review and update schedule, cost forecasts and cash flow requirements with the superintendent biweekly and with the Senior Director of construction monthly;
Added 1 day ago
Assistant Superintendent
Pomerleau
Toronto, ON
As an experienced Assistant Superintendent working in the Building Operations team at Pomerleau Construction, you will support new and ongoing project growth, challenging industry standards…
Added 1 day ago
MD
General Superintendent - Data Center
Metric DCX
AB · Alberta, Canada
- Full-time
Our client is growing its data center delivery capability and looking for an experienced General Superintendent to join the team in Edmonton, Alberta. You’ll hold overall responsibility for…
Added 1 day ago
MD
Senior Superintendent
Metric DCX
AB · Alberta, Canada
- Full-time
Our client is growing its data center delivery capability and looking for an experienced Senior Superintendent to join the team in Edmonton, Alberta. You’ll lead day-to-day site operations…
Added 1 day ago
HS
Education Assistant - Our Lady of the Assumption School
Holy Spirit Catholic School Division
Lethbridge, AB
- Part-time
EDUCATION ASSISTANT – Our Lady of the Assumption School
Added 1 day ago
HS
Education Assistant - St. Paul School
Holy Spirit Catholic School Division
Lethbridge, AB
- Full-time
We are looking to hire a temporary 30.0 hour per week Education Assistant to work at St. Paul School in Lethbridge. This assignment is to commence November 2, 2026 and terminate December…
Added 2 days ago
TU
Night Service Worker
The University of British Columbia
Vancouver, BC
- $4,138 to $4,357 CAD / month
- Full-time
…unusual problems from one of the following; Head Service Worker, Assistant Supervisor, Custodial Services, Custodial Manager and/or Superintendent, Custodial…
Added 2 days ago
TC
MEP Project Manager
Turner Construction | Canada
Toronto, ON
- Full-time
Supervise, coach and mentor Assistant MEP Engineers.
Added 2 days ago
PARAMEDIC LEVEL 1
City of Toronto
Toronto, ON · TOR, ON
…virtual Microsoft Teams information session with Jaclyn Day, Superintendent Education & Development on November 2 from 6:00 PM to 7:00 PM & November 13 from 12:00 PM to 1:00 PM. You will…
Added 2 days ago
GC
Site Superintendent
Greenwin Corp.
Mississauga, ON
- Full-time
Summary: The Site Superintendent is responsible for leading and overseeing on-site construction activities for high-rise residential and mixed-use development projects. This role provides…
Added 2 days ago
UO
Night Service Worker
University of British Columbia
Vancouver, BC · UBCV | University Services Building (USB)
- $4,138 to $4,357 CAD / month
- Full-time
…unusual problems from one of the following; Head Service Worker, Assistant Supervisor, Custodial Services, Custodial Manager and/or Superintendent, Custodial…
Added 2 days ago
C
Supervisor Transportation
CN
Terrace, BC
- Full-time
Support the Transportation Manager and Assistant Superintendent during crossing accidents, incidents or injuries, including employee response, police coordination and site management until…
Added 2 days ago
KC
Assistant Superintendent
Kindred Construction Ltd.
Squamish, BC
- Full-time
As part of our Construction Management Team, our Site Assistant Superintendent will work under limited supervision with a Project Manager (PM) and Consultants to complete quality…
Added 2 days ago
BC
Field Specialist – PTUS
Bantrel Co.
Toronto, ON
- $95,000 to $140,000 CAD / year
- Full-time
Work experience as a field engineer, or assistant superintendent.
Added 2 days ago
SD
26-T-73 - 0.2 FTE Indigenous Support Teacher
School District 20, Kootenay-Columbia
Trail, BC
- Temporary
Applications should be sent to Mrs. Marcy VanKoughnett, Assistant Superintendent – Human Resources, School District No. 20 (Kootenay-Columbia) by 4:00 pm, October 26, 2026.
Added 2 days ago
SA
Finance Supervisor
St Albert Public School Division
St. Albert, AB
- Full-time
Under the general supervision of the Assistant Secretary-Treasurer, the Finance Supervisor ensures that division financial reporting and operations are timely, accurate, transparent, and…
Added 2 days ago
OD
Program Manager, Educational Assistants - 1.0 Regular
Ottawa-Carleton District School Board (OCDSB)
Ottawa, ON · Nepean, ON
- Full-time
Under the general direction of the Executive Superintendent of Learning Support, and reporting to the General Manager of Learning Support (LS), the Program Manager, Educational Assistants,…
Added 2 days ago
MEP Project Manager
Turner Construction
Toronto, ON
Supervise, coach and mentor Assistant MEP Engineers.
Added 2 days ago
KC
Assistant Superintendent
Kindred Construction
Squamish, BC
- Full-time
As part of our Construction Management Team, our Site Assistant Superintendent will work under limited supervision with a Project Manager (PM) and Consultants to complete quality…

Robertson & Company Ltd.

Executive Assistant III

Toronto, ON, Canada

Contract Period: 2 months with Potential to extend or convert Pay Rate: $31.50 per hour Location: Toronto, ON Location Type: Onsite Business Hours: Monday – Friday, Core business hours · Contract

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Job details

Pay: Contract Period: 2 months with Potential to extend or convert Pay Rate: $31.50 per hour Location: Toronto, ON Location Type: Onsite Business Hours: Monday – Friday, Core business hours
Job type: Contract
Apply by: Jan 22, 2027
Experience: 5+ years of Executive Assistant experience supporting VP’s/SVPs.
Posting language: English
Posted: Oct 23, 2026

Original job description

Our client is a top financial institution with significant North American holdings. They have operations across most major verticals, including institutional & corporate, wealth management, private clients, commercial banking, treasury, and retail banking.

Introduction:
Prime Hires is seeking a skilled Executive Assistant III to join our client in support of an existing vacancy.

Contract Period: 2 months with Potential to extend or convert
Pay Rate: $31.50 per hour
Location: Toronto, ON
Location Type: Onsite
Business Hours: Monday – Friday, Core business hours

Job Responsibilities:

Provide high-level executive administrative support to Vice Presidents / Senior Vice Presidents, ensuring smooth day-to-day operations.

Manage complex calendars, coordinate meetings, and prioritize scheduling requests across multiple stakeholders.
Organize internal and external meetings, including interactions with regulatory stakeholders such as Office of the Superintendent of Financial Institutions.
Prepare, monitor, and respond to emails professionally, ensuring timely follow-up and accurate communication.
Capture meeting notes, action items, and important information from emails and discussions with a high degree of accuracy.
Maintain and organize electronic files, folders, and documentation for easy access and compliance purposes.
Utilize Microsoft Outlook, Microsoft Teams, Microsoft OneNote, and other Microsoft Office tools effectively.
Support multiple business units and senior leaders, providing high-visibility administrative coordination.
Anticipate scheduling conflicts, proactively resolve issues, and manage shifting priorities with urgency.
Ensure professionalism, confidentiality, punctuality, and strong attention to detail in all tasks and interactions.
Assist with onboarding-related coordination and quickly adapt to team processes with minimal supervision.
Build strong working relationships with internal teams and external contacts to facilitate seamless communication.

Experience & Qualification Requirements:

Post secondary degree required.
5+ years of Executive Assistant experience supporting VP’s/SVPs.
MS Office (Outlook, Team’s, OneNote).
Large banking or financial experience.

How to Apply: If you are a motivated professional looking to contribute to a leading team, please submit your resume outlining your qualifications and experience relevant to this role. Prime Hires & the clients we represent, value diversity and are committed to creating an inclusive workplace. We invite all qualified individuals to apply.

Background screening is required as part of the onboarding process. The type of screening required (criminal, credit, or other verifications) will vary based on the position and client requirements.

We use AI technology as part of our application review process to assist with screening and assessment. All applications are also reviewed by our recruitment team.

Prime Hires & the clients we represent are equal opportunity employers, committed to diversity and inclusion. Prime Hires is a certified diverse supplier and actively seeks to foster a representative and inclusive workforce. We welcome applications from all qualified individuals, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, Aboriginal status, or any other legally protected factors. We champion building a diverse and inclusive environment.

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More about this job

Responsibilities

Provide high-level administrative support to vice presidents and senior vice presidents, including complex calendar management, meeting coordination, email follow-up, and accurate documentation. Support multiple business units, maintain organized files, coordinate onboarding, and proactively manage shifting priorities while communicating professionally with internal and external stakeholders.

Requirements

A post-secondary degree and at least five years of executive assistant experience supporting vice presidents or senior vice presidents are required. Candidates should have experience in large banking or financial organizations and proficiency with Microsoft Outlook, Teams, OneNote, and other Microsoft Office tools.

Skills

Executive Administrative Support
Calendar Management
Meeting Coordination
Email Management
Meeting Notes and Action Items
Electronic File Management
Microsoft Outlook
Microsoft Teams
Microsoft OneNote
Microsoft Office
Stakeholder Communication
Confidentiality
Attention to Detail
Prioritization
Onboarding Coordination
Banking and Financial Services

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Administrative Support
Vice President
Senior Vice President
Calendar Management
Meeting Coordination
Regulatory Stakeholders
Office of the Superintendent of Financial Institutions
Email Management
Meeting Notes
Action Items
Electronic File Management
Microsoft Outlook
Microsoft Teams
Microsoft OneNote
Microsoft Office
Banking
Financial Services
Confidentiality
Onboarding Coordination
Stakeholder Communication
Background Screening

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