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Added 3 mins ago
UO
Associate Director, Facilities Planning
University of British Columbia
Kelowna, BC · UBCO | Campus Administration Building (ADM)
- $10,459.67 to $15,675.58 CAD / month
- Full-time
…administrative leadership and other functions including Campus Operations and Risk Management, Finance Operations, Provost and Vice President Academic, Research and Innovation Office,…
Added 33 mins ago
TU
Associate Director, Facilities Planning
The University of British Columbia
Kelowna, BC
- $10,459.67 to $15,675.58 CAD / month
- Full-time
…administrative leadership and other functions including Campus Operations and Risk Management, Finance Operations, Provost and Vice President Academic, Research and Innovation Office,…
Added 1 hour ago
TA
Regional Vice President, Eastern Canada
Thorek/Scott and Partners
ON · Ontario, Canada
- Full-time
Our client is an established, independent Canadian wealth manager with a substantive national footprint. Currently experiencing sustained growth, the organization is seeking a Regional Vice…
Added 4 hours ago
T
Senior Manager, North American Marketing Strategic Initiatives
TD
Toronto, ON
- Full-time
…agenda across Canada and the United States. Reporting to the Vice President, North American Marketing Strategy & Operations, Credit Cards, Loyalty and Personal Lending, this role will serve…
Added 2 days ago
SS
Marché Privés - Comptabilité et administration des fonds, vice-président/ Private Markets - Fund Accounting & Administration, Vice President
State Street
Montreal, QC
- Full-time
En tant que vice-président, Marché Privés - comptabilité et administration des fonds, vous devrez :
Added 2 days ago
BC
Senior DB2 DBA
BMO Capital Markets
Toronto, ON
- Full-time
Seeking a highly motivated and experienced Vice President to join the Corporate Hedging Solutions team, focusing on the marketing, origination and execution of interest rate de
Added 2 days ago
BC
Senior Claims Advisor
BFL CANADA
Hamilton, ON · London, ON · Toronto, ON · Waterloo, ON
- Full-time
As a Senior Claims Advisor, you will directly report to the Vice-President – Claims, Central Region and work closely with lawyers, underwriters and adjusters to conduct analysis of claims…
Added 2 days ago
MN
Director, Health, Safety & Environment - Programs & Compliance
Modern Niagara
Hamilton, ON · Vaughan, ON
- Full-time
Reporting to the Vice President, HSE, the Director is responsible for developing, implementing, and governing corporate HSE standards, policies, programs, and performance metrics that…
Added 3 days ago
MG
Assistant Vice President - IT Internal Audit / Vice-président(e) adjoint(e), Audit interne des TI
Maples Group
Montreal, QC
- Full-time
Position: Assistant Vice President - IT Internal Audit
Added 3 days ago
R&
Executive Assistant III
Robertson & Company Ltd.
Toronto, ON
- Contract
Our client is a top financial institution with significant North American holdings. They have operations across most major verticals, including institutional & corporate, wealth management,…
Added 3 days ago
SC
Vice President, Food Marketing & Offer Development (70309772)
Sodexo Canada Ltd
Toronto, ON
- Full-time
The Vice-President, Food Marketing & Offer Development shapes Sodexo Canada’s food and FM services business for the future by translating client priorities, consumer expectations and market…
Added 3 days ago
SS
LatAm Regional Head and Country Head, Canada – Executive Vice President
State Street
Toronto, ON
- Full-time
Proven success growing profitable financial services businesses, revenue, and client wallet share across the Americas
Added 3 days ago
VA
Remotely Piloted Aircraft System (RPAS) Pilot
Voyageur Aviation Corp.
ON · Ontario, Canada
- Full-time
As a key member of the RPAS Operations team, the RPAS Pilot will report to the Vice President, Operations and be responsible for the safe and efficient operation of Remotely Piloted…
Added 3 days ago
AM
Manager, Organizational Capability - People & Culture
AGF Management
Toronto, ON
- Full-time
Headquartered in Toronto, Canada, AGF has investment operations and client servicing teams on the ground in North America and Europe. AGF serves more than 820,000 investors. AGF trades on…
Added 3 days ago
AI
Manager, Organizational Capability - People & Culture
AGF Investments
Toronto, ON
- Full-time
Headquartered in Toronto, Canada, AGF has investment operations and client servicing teams on the ground in North America and Europe. AGF serves more than 820,000 investors. AGF trades on…
Added 3 days ago
IF
Vice-President, National Sales and Distribution
iA Financial Group
Toronto, ON · Montreal, QC · Calgary, AB
- Full-time
Reporting directly to the Senior VP and Head of iA Dealer Services and iA Auto Finance the Vice-President, National Sales and Distribution will lead a large, coast-to-coast sales…
Added 3 days ago
RB
Executive Assistant
Royal Bank of Canada
Toronto, ON
- Full-time
As the Executive Assistant supporting Integrated Markets, Regional Vice President, Toronto North Market and Regional Vice President, Toronto Downtown Market, you will provide in-depth…
Added 3 days ago
OPERATIONS - DRILLING SUPERINTENDENT
Ensign Energy Services Inc.
Nisku, AB
Reporting To: Vice President – Canadian Drilling
Added 3 days ago
T
AVP, Executive Protection
TD
Toronto, ON
- Full-time
Reporting into the Senior Vice President and Head of Enterprise Real Estate, the AVP will lead a cross-border team of protection specialists and contracted assets, overseeing close…
Added 4 days ago
Senior Manager, Global Treasury Risk Governance & Operations
Scotiabank
Toronto, ON
…Compliance, Internal Audit, and Technology. The role supports the Vice President & Head of Global Treasury Risk Management by providing timely updates on governance priorities and…
Added 4 days ago
TM
Sales Engineer
Technical Management Group Ltd. (TMG)
Toronto, ON
- Full-time
Proposal-to-project handover and selected client/project coordination.
Added 4 days ago
R
Executive Assistant
RBC
Toronto, ON
- Full-time
As the Executive Assistant supporting Integrated Markets, Regional Vice President, Toronto North Market and Regional Vice President, Toronto Downtown Market, you will provide in-depth…
Added 4 days ago
OC
Regional Hub Manager
Ontario Clean Water Agency
Shelburne, NS · OCWA - Shelburne WWT
- Full-time
Reporting to the Vice President of Operations:
Added 4 days ago
BE
Senior Business Analyst
BC Energy Regulator
Victoria, BC
- Full-time
Chief Financial Officer, Executive Vice President, People & Transformation
Added 4 days ago
VA
RPAS Pilot
Voyageur Aviation
North Bay, ON
- Full-time
As a key member of the RPAS Operations team, the RPAS Pilot will report to the Vice President, Operations and be responsible for the safe and efficient operation of Remotely Piloted…

Robertson & Company Ltd.

Executive Assistant III

Toronto, ON, Canada

Contract Period: 2 months with Potential to extend or convert Pay Rate: $31.50 per hour Location: Toronto, ON Location Type: Onsite Business Hours: Monday – Friday, Core business hours · Contract

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Job details

Pay: Contract Period: 2 months with Potential to extend or convert Pay Rate: $31.50 per hour Location: Toronto, ON Location Type: Onsite Business Hours: Monday – Friday, Core business hours
Job type: Contract
Apply by: Jan 22, 2027
Experience: 5+ years of Executive Assistant experience supporting VP’s/SVPs.
Posting language: English
Posted: Oct 23, 2026

Original job description

Our client is a top financial institution with significant North American holdings. They have operations across most major verticals, including institutional & corporate, wealth management, private clients, commercial banking, treasury, and retail banking.

Introduction:
Prime Hires is seeking a skilled Executive Assistant III to join our client in support of an existing vacancy.

Contract Period: 2 months with Potential to extend or convert
Pay Rate: $31.50 per hour
Location: Toronto, ON
Location Type: Onsite
Business Hours: Monday – Friday, Core business hours

Job Responsibilities:

Provide high-level executive administrative support to Vice Presidents / Senior Vice Presidents, ensuring smooth day-to-day operations.

Manage complex calendars, coordinate meetings, and prioritize scheduling requests across multiple stakeholders.
Organize internal and external meetings, including interactions with regulatory stakeholders such as Office of the Superintendent of Financial Institutions.
Prepare, monitor, and respond to emails professionally, ensuring timely follow-up and accurate communication.
Capture meeting notes, action items, and important information from emails and discussions with a high degree of accuracy.
Maintain and organize electronic files, folders, and documentation for easy access and compliance purposes.
Utilize Microsoft Outlook, Microsoft Teams, Microsoft OneNote, and other Microsoft Office tools effectively.
Support multiple business units and senior leaders, providing high-visibility administrative coordination.
Anticipate scheduling conflicts, proactively resolve issues, and manage shifting priorities with urgency.
Ensure professionalism, confidentiality, punctuality, and strong attention to detail in all tasks and interactions.
Assist with onboarding-related coordination and quickly adapt to team processes with minimal supervision.
Build strong working relationships with internal teams and external contacts to facilitate seamless communication.

Experience & Qualification Requirements:

Post secondary degree required.
5+ years of Executive Assistant experience supporting VP’s/SVPs.
MS Office (Outlook, Team’s, OneNote).
Large banking or financial experience.

How to Apply: If you are a motivated professional looking to contribute to a leading team, please submit your resume outlining your qualifications and experience relevant to this role. Prime Hires & the clients we represent, value diversity and are committed to creating an inclusive workplace. We invite all qualified individuals to apply.

Background screening is required as part of the onboarding process. The type of screening required (criminal, credit, or other verifications) will vary based on the position and client requirements.

We use AI technology as part of our application review process to assist with screening and assessment. All applications are also reviewed by our recruitment team.

Prime Hires & the clients we represent are equal opportunity employers, committed to diversity and inclusion. Prime Hires is a certified diverse supplier and actively seeks to foster a representative and inclusive workforce. We welcome applications from all qualified individuals, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, Aboriginal status, or any other legally protected factors. We champion building a diverse and inclusive environment.

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More about this job

Responsibilities

Provide high-level administrative support to vice presidents and senior vice presidents, including complex calendar management, meeting coordination, email follow-up, and accurate documentation. Support multiple business units, maintain organized files, coordinate onboarding, and proactively manage shifting priorities while communicating professionally with internal and external stakeholders.

Requirements

A post-secondary degree and at least five years of executive assistant experience supporting vice presidents or senior vice presidents are required. Candidates should have experience in large banking or financial organizations and proficiency with Microsoft Outlook, Teams, OneNote, and other Microsoft Office tools.

Skills

Executive Administrative Support
Calendar Management
Meeting Coordination
Email Management
Meeting Notes and Action Items
Electronic File Management
Microsoft Outlook
Microsoft Teams
Microsoft OneNote
Microsoft Office
Stakeholder Communication
Confidentiality
Attention to Detail
Prioritization
Onboarding Coordination
Banking and Financial Services

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Administrative Support
Vice President
Senior Vice President
Calendar Management
Meeting Coordination
Regulatory Stakeholders
Office of the Superintendent of Financial Institutions
Email Management
Meeting Notes
Action Items
Electronic File Management
Microsoft Outlook
Microsoft Teams
Microsoft OneNote
Microsoft Office
Banking
Financial Services
Confidentiality
Onboarding Coordination
Stakeholder Communication
Background Screening

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