Our client is a top financial institution with significant North American holdings. They have operations across most major verticals, including institutional & corporate, wealth management, private clients, commercial banking, treasury, and retail banking.
Introduction:
Prime Hires is seeking a skilled Executive Assistant III to join our client in support of an existing vacancy.
Contract Period: 6 months with potential to extend or convert
Pay Rate: $34 per hour
Location: Toronto, ON
Location Type: On-site
Business Hours: Monday to Friday, Core business hours
Job Responsibilities:- Active calendar management for Senior teams (MDs, Directors, VPs) by coordinating and scheduling internal and client meetings, conferences, client events, teleconferences, and travel itineraries.
- Will include scheduling multi-party meetings, internally and externally, as directed.
- Prepare and co-ordinate meeting facilities, logistics etc. as required.
- Book Travel includes flights, cars, and hotels.
- Process Travel & Entertainment expenses efficiently and accurately as well as other required compliance or administrative reports.
- Proactively communicate effectively and professionally with staff and clients.
- Promptly respond to and efficiently manage all incoming inquiries for information independently or re-direct to the appropriate contact.
- Manage comfortably and efficiently in a multi-tasked, fast-paced environment, ensuring all deadlines are met.
- Keep team members informed and up to date about the status of projects and relevant information related to day-to-day activities.
- Be an effective team player; demonstrate agility in adjusting to changing constantly changing priorities of the executives and team.
- Consistently exercise discretion in managing correspondence, information, and all matters of confidentiality; escalate issues where appropriate.
- Develop a thorough understanding of department policies and procedures and ensure that they are applied to day-to-day and project-related activities.
- Participate fully as a member of the team and contribute to a positive work environment.
Experience & Qualification Requirements:- EA experience.
- Calendar mgmt.
- Travel/ Expenses.
- Strong Verbal and written skills.
- Positive attitude
- FI/ Banking.
- Excellent communication skills, both verbal and written. Demonstrated experience dealing with C-suite clients and other senior stakeholders.
- Prior experience with domestic and international travel arrangements.
- Excellent organizational skills: ability to prioritize and multi-task to meet tight deadlines, managing own workflow to ensure quality and efficiency.
- Demonstrated ability to work in a team environment where flexibility and anticipating needs is essential.
- Strong attention to detail and accuracy in work product.
- Problem solving skills; ability to find solutions or answers through internal network or own initiative.
- Make decisions within well-defined parameters and refer unusual items.
How to Apply: If you are a motivated professional looking to contribute to a leading team, please submit your resume outlining your qualifications and experience relevant to this role. Prime Hires & the clients we represent, value diversity and are committed to creating an inclusive workplace. We invite all qualified individuals to apply.
Background screening is required as part of the onboarding process. The type of screening required (criminal, credit, or other verifications) will vary based on the position and client requirements.
We use AI technology as part of our application review process to assist with screening and assessment. All applications are also reviewed by our recruitment team.
Prime Hires & the clients we represent are equal opportunity employers, committed to diversity and inclusion. Prime Hires is a certified diverse supplier and actively seeks to foster a representative and inclusive workforce. We welcome applications from all qualified individuals, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, Aboriginal status, or any other legally protected factors. We champion building a diverse and inclusive environment.
