Jobs in Canada

25+ jobs

Group jobs by employerEmail me new jobs Save this search

Added 3 mins ago
GC
IT Support Technician
Game Companies
London, ON
- Full-time
2+ years experience in IT at an administrative level
Added 3 mins ago
FC
Operations Supervisor
FedEx Canada
Burlington, ON
- Part-time
Must possess valid driver’s license and a good driving record
Added 3 mins ago
CR
Executive Director- Retirement Operations
COGIR Real Estate
Burlington, ON
- Full-time
…staff and resources to assist you in your role. Whether it's administrative support, operational guidance, Legal or Finance, we are here to ensure your…
Added 3 mins ago
MT
Family Nurse Practitioner
MediFlex Talent Solutions
Toronto, ON
- Full-time
Flexible Schedule: Choose 3, 4, or 5 days per week · You must have:
Added 3 mins ago
W
Representative - Customer Service
Wesco
Calgary, AB
- Full-time
Added 3 mins ago
W
Representative - Inside Sales
Wesco
Lethbridge, AB
- Full-time
Added 18 mins ago
GC
Senior Learning and Development Advisor | Conseiller·ère en Apprentissage & Développement Senior·e
Game Companies
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
Added 18 mins ago
R&
Executive Assistant III
Robertson & Company Ltd.
Toronto, ON
- Contract
Process Travel & Entertainment expenses efficiently and accurately as well as other required compliance or administrative reports.
Added 18 mins ago
TS
Marine Agent - Operations Coordinator
TORMAR Shipping Agency
Montreal, QC
- Full-time
Added 18 mins ago
RH
Administrative Assistant
Robert Half
Kitchener, ON
- $50,000 to $57,000 CAD / year
- Full-time
On behalf of our client, Robert Half is seeking an Administrative Assistant to join a scientific instrument manufacturing organization in Kitchener, ON. This on-site position offers the…
Added 18 mins ago
MG
Clinical Pharmacist
Michael Garron Hospital
Toronto, ON
- Full-time
Is available to work week-end and evening shifts and assists in completion of the calendar schedule
Added 18 mins ago
DS
Relief Administration Systems Support
Developmental Services of Leeds and Grenville
Brockville, ON
- Temporary
The position of the Administrative/Systems Support is responsible for ensuring that the agency’s service/information system is both accurate and current and ensuring readily available…
Added 33 mins ago
WC
PHARMACY ASSISTANT
Walmart Canada
Portage la Prairie, MB
- Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 33 mins ago
WC
(CAN) Pharmacy Assistant (Full Time)
Walmart Canada
London, ON
- Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 33 mins ago
YO
Marketing Intern
YFK Office Lease
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Added 33 mins ago
SS
Customer Service Representative/Administrative Role
Staffmax Staffing & Recruiting
Winnipeg, MB
- Full-time
…phone, email and online. The role combines customer service and administrative support, requiring strong communication, organization, attention to detail and the ability to handle multiple…
Added 33 mins ago
SS
Construction Project Administrator
Staffmax Staffing & Recruiting
Winnipeg, MB
- Full-time
License: Valid driver’s license required; no public transportation available · Must have a valid driver’s license
Added 33 mins ago
A
Coordinator, Oncology
AbbVie
Montreal, QC
- Full-time
…role, you will serve as a valued partner, providing essential administrative, financial, and project management support to the Head of Oncology, Canada, Business Unit Heads, and the…
Added 33 mins ago
C
Dealer Account Executive
Cardoor
Toronto, ON
- Full-time
Collaborate as needed to drive inventory visibility, dealer offers and wholesale administrative processes
Added 33 mins ago
SD
Pharmacy Assistant, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
Picton, ON
- Full-time
Added 33 mins ago
SD
Regulated Pharmacy Technician, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Beaumont, AB
- Part-time
Added 33 mins ago
SD
Pharmacy Assistant, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Maple Ridge, BC
- Part-time
Added 47 mins ago
LH
Clinic Director
Lifemark Health Group
Trenton, ON
- $80,622 to $118,246 CAD / year
- Full-time
Lead, coach, and develop clinicians and administrative team members through regular feedback and growth conversations.
Added 47 mins ago
LH
Clinic Director
Lifemark Health Group
Prince Edward, ON
- $80,622 to $118,246 CAD / year
- Full-time
Lead, coach, and develop clinicians and administrative team members through regular feedback and growth conversations.
Added 48 mins ago
Senior Associate, Business Development (Finance/Accounting Staffing Agency)
Vaco by Highspring
Toronto, ON

Executive Assistant III

Toronto, ON, Canada

Contract Period: 6 months with potential to extend or convert Pay Rate: $34 per hour Location: Toronto, ON Location Type: On-site Business Hours: Monday to Friday, Core business hours · Contract

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: Contract Period: 6 months with potential to extend or convert Pay Rate: $34 per hour Location: Toronto, ON Location Type: On-site Business Hours: Monday to Friday, Core business hours
Job type: Contract
Apply by: May 28, 2027
Posting language: English
Posted: Nov 11, 2026

Original job description

Our client is a top financial institution with significant North American holdings. They have operations across most major verticals, including institutional & corporate, wealth management, private clients, commercial banking, treasury, and retail banking.

Introduction:
Prime Hires is seeking a skilled Executive Assistant III to join our client in support of an existing vacancy.

Contract Period: 6 months with potential to extend or convert
Pay Rate: $34 per hour
Location: Toronto, ON
Location Type: On-site
Business Hours: Monday to Friday, Core business hours

Job Responsibilities:

Active calendar management for Senior teams (MDs, Directors, VPs) by coordinating and scheduling internal and client meetings, conferences, client events, teleconferences, and travel itineraries.
Will include scheduling multi-party meetings, internally and externally, as directed.
Prepare and co-ordinate meeting facilities, logistics etc. as required.
Book Travel includes flights, cars, and hotels.
Process Travel & Entertainment expenses efficiently and accurately as well as other required compliance or administrative reports.
Proactively communicate effectively and professionally with staff and clients.
Promptly respond to and efficiently manage all incoming inquiries for information independently or re-direct to the appropriate contact.
Manage comfortably and efficiently in a multi-tasked, fast-paced environment, ensuring all deadlines are met.
Keep team members informed and up to date about the status of projects and relevant information related to day-to-day activities.
Be an effective team player; demonstrate agility in adjusting to changing constantly changing priorities of the executives and team.
Consistently exercise discretion in managing correspondence, information, and all matters of confidentiality; escalate issues where appropriate.
Develop a thorough understanding of department policies and procedures and ensure that they are applied to day-to-day and project-related activities.
Participate fully as a member of the team and contribute to a positive work environment.

Experience & Qualification Requirements:

EA experience.
Calendar mgmt.
Travel/ Expenses.
Strong Verbal and written skills.
Positive attitude
FI/ Banking.
Excellent communication skills, both verbal and written. Demonstrated experience dealing with C-suite clients and other senior stakeholders.
Prior experience with domestic and international travel arrangements.
Excellent organizational skills: ability to prioritize and multi-task to meet tight deadlines, managing own workflow to ensure quality and efficiency.
Demonstrated ability to work in a team environment where flexibility and anticipating needs is essential.
Strong attention to detail and accuracy in work product.
Problem solving skills; ability to find solutions or answers through internal network or own initiative.
Make decisions within well-defined parameters and refer unusual items.

How to Apply: If you are a motivated professional looking to contribute to a leading team, please submit your resume outlining your qualifications and experience relevant to this role. Prime Hires & the clients we represent, value diversity and are committed to creating an inclusive workplace. We invite all qualified individuals to apply.

Background screening is required as part of the onboarding process. The type of screening required (criminal, credit, or other verifications) will vary based on the position and client requirements.

We use AI technology as part of our application review process to assist with screening and assessment. All applications are also reviewed by our recruitment team.

Prime Hires & the clients we represent are equal opportunity employers, committed to diversity and inclusion. Prime Hires is a certified diverse supplier and actively seeks to foster a representative and inclusive workforce. We welcome applications from all qualified individuals, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, Aboriginal status, or any other legally protected factors. We champion building a diverse and inclusive environment.

Apply on LinkedIn About employer

More about this job

Responsibilities

Manage calendars and coordinate meetings, events, travel, and expenses for senior executives, while handling inquiries and administrative and compliance reports. Maintain confidentiality, communicate updates, adapt to changing priorities, and support an efficient, positive team environment.

Requirements

Requires executive assistant experience, including calendar management and domestic and international travel and expense coordination, along with strong written and verbal communication skills. Candidates should have experience supporting C-suite and senior stakeholders, excellent organization and attention to detail, and the ability to prioritize, solve problems, and work flexibly as part of a team.

Skills

Executive Assistance
Calendar Management
Travel Coordination
Expense Processing
Meeting Coordination
Written Communication
Verbal Communication
Stakeholder Management
Organization
Prioritization
Multitasking
Attention To Detail
Confidentiality
Problem Solving
Teamwork
Adaptability

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Financial Institution
Banking
Senior Executives
Calendar Management
Meeting Scheduling
Client Events
Conference Coordination
Travel Arrangements
Domestic Travel
International Travel
Travel And Entertainment Expenses
Compliance Reports
Administrative Reports
C-Suite Support
Stakeholder Communication
Confidentiality
Department Policies And Procedures
Deadline Management
Workflow Management
Problem Solving
Teamwork
On-Site
Contract

Report this job

Work requirements

Jobs in Canada