Jobs in Canada

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Added 1 min ago
GC
IT Support Technician
Game Companies
London, ON
- Full-time
…Darkness® II. The studio has reached its greatest critical and commercial success with the free-to-play action game, Warframe®, boasting a global community of 75 million registered players…
Added 1 min ago
SF
Business Development Representative
SESSI Fire Protection Inc.
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Sessi FireProtection is a growing fire protection company serving commercial, industrial, and institutional clients across the Greater Toronto Area. We offer a complete range of fire alarm,…
Added 1 min ago
S
Center Supervisor- FT- Windsor
Serco
Windsor, ON
- Full-time
To Be Successful In This Role, You Must Have
Added 1 min ago
AC
HVAC/R Technician
Align Climate Solutions Inc.
Bowen Island, BC
- Full-time
…team member will install, maintain, and repair residential and commercial heating, ventilation, air conditioning, and refrigeration systems, ensuring safe and efficient operation. Daily…
Added 1 min ago
LM
Dual Lab Patient Technician & Mobile Lab Patient Technician
LifeLabs Medical Laboratory Services
Fort Frances, ON
- Part-time
We are committed innovators, operating Canada's first commercial genetics lab, and the country's largest online patient portal, with more than 8 million Canadians receiving their results…
Added 1 min ago
ME
Product Developer
Mad Engine Global, LLC
Toronto, ON
- Up to $50,000 CAD / year
- Full-time
…materials, construction, fit, sourcing, costing, and overall commercial execution of…
Added 15 mins ago
PG
Electrical Construction Project Manager
Plan Group Inc.
Ottawa, ON
- Full-time
Experience managing large-scale electrical commercial or institutional projects.
Added 15 mins ago
R&
Executive Assistant III
Robertson & Company Ltd.
Toronto, ON
- Contract
…institutional & corporate, wealth management, private clients, commercial banking, treasury, and retail…
Added 15 mins ago
J
Django/Python Developer (Full-Stack) (NLM)
JobsInPython
Prince Edward, ON
- Full-time
…including federal agencies, defense, civilian communities, and commercial customers across the United States. As a subsidiary of Virtual Technologies Group (VTG), Quotient continues to…
Added 15 mins ago
MA
Counsel
Marsh Agency
Toronto, ON
- Full-time
Please note that this role requires working from the office three days per week
Added 15 mins ago
MA
Oliver Wyman - Software Developer - Data & Analytics (DNA) - Montreal
Marsh Agency
Montreal, QC
- Full-time
Il s’agit d’un poste hybride, nécessitant une présence d’au moins trois jours par semaine au bureau de Montréal ou sur place chez les clients
Added 30 mins ago
YO
Marketing Intern
YFK Office Lease
Toronto, ON · Greater Toronto Area, Canada
- Full-time
…tenant stability and sustainable growth, developing enduring commercial properties in core markets. Since 1960, this family office has built, owned, and managed reliable office and retail…
Added 30 mins ago
A
Coordinator, Oncology
AbbVie
Montreal, QC
- Full-time
…the Head of Oncology, Canada, Business Unit Heads, and the commercial team driving our Oncology therapeutic area. Additionally, you will play a key role in maintaining business continuity…
Added 30 mins ago
C
Head of Growth & Marketing
Cardoor
Toronto, ON
- Full-time
This is an opportunity to make a direct impact on the business by connecting brand, technology, customer experience and commercial performance. We’re looking for a leader who combines…
Added 30 mins ago
Heavy Duty Cleaner (Everclean)
Kandor
Vancouver, BC
…is a mixed-use portfolio encompassing premier office towers, commercial retail spaces, food courts, lobbies, and common areas - a site where your work is visible, valued, and essential…
Added 45 mins ago
Assistant Store Lead
Spark New Zealand
Hamilton, ON
Liaising with the Store Lead in the delivery and performance of our targets (strong commercial acumen).
Added 45 mins ago
Marketing Communication Specialist
GoodMorning
Edmonton, AB
Maintain strong relationships with existing external partners while continuously identifying new opportunities that can increase brand reach, credibility, and commercial impact.
Added 45 mins ago
Sourcing Specialist
GoodMorning
Burnaby, BC · Edmonton, AB
Working knowledge of indirect spend categories (facilities, logistics, marketing, IT) or familiarity with retail market leases and commercial property agreements is a strong asset.
Added 45 mins ago
Product Development Specialist (Temporary)
GoodMorning
Edmonton, AB
…12-month temporary contract. In this role, you will help bring our commercial vision to life by developing high-quality, innovative sleep products. Working closely with cross-functional…
Added 45 mins ago
Commercial Underwriter
Aviva
Ottawa, ON
Our Ottawa Branch is seeking a Commercial Lines Property and Casualty (P&C) Junior or Intermediate Underwriter with a focus on writing new business. In this position, you will service a…
Added 1 hour ago
VG
Assistant Grower
Vermillion Growers
Dauphin, MB
- Full-time
Vermillion Growers Ltd is a commercial greenhouse company located in Dauphin, Manitoba. Using the latest precision technology available, Vermillion Growers produces Tomatoes on the Vine,…
Added 1 hour ago
CC
Shop Helper - Winter Season
Clintar Commercial Outdoor Services
Toronto, ON · Scarborough, ON
- Full-time
…is the local franchised business that hired you, not Clintar Commercial Outdoor Services. Clintar Commercial Outdoor Services does not participate in any local employment decisions or…
Added 1 hour ago
CC
Senior Analyst, Commercial - Sparkling
Coca-Cola Canada Bottling Limited
Toronto, ON
- Volunteer
The Senior Analyst, Commercial – Sparkling turns data into the insights that help grow one of Canada's most dynamic beverage portfolios. In this role, your analysis will directly influence…
Added 1 hour ago
G
Site Safety Manager - Industrial & Nuclear Projects
Ganotec
Clarington, ON
- Full-time
…and controls. We conduct our business through a variety of commercial contract styles including full turnkey, EPC, design build, T&M and conventional discipline packages. We have always…
Added 1 hour ago
OP
Administrative Assistant
Oxford Properties Group
Vancouver, BC
- Full-time
2–3 years of experience in a similar role, ideally in commercial real estate or a corporate office

Executive Assistant III

Toronto, ON, Canada

Contract Period: 6 months with potential to extend or convert Pay Rate: $34 per hour Location: Toronto, ON Location Type: On-site Business Hours: Monday to Friday, Core business hours · Contract

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Job details

Pay: Contract Period: 6 months with potential to extend or convert Pay Rate: $34 per hour Location: Toronto, ON Location Type: On-site Business Hours: Monday to Friday, Core business hours
Job type: Contract
Apply by: May 28, 2027
Posting language: English
Posted: Nov 11, 2026

Original job description

Our client is a top financial institution with significant North American holdings. They have operations across most major verticals, including institutional & corporate, wealth management, private clients, commercial banking, treasury, and retail banking.

Introduction:
Prime Hires is seeking a skilled Executive Assistant III to join our client in support of an existing vacancy.

Contract Period: 6 months with potential to extend or convert
Pay Rate: $34 per hour
Location: Toronto, ON
Location Type: On-site
Business Hours: Monday to Friday, Core business hours

Job Responsibilities:

Active calendar management for Senior teams (MDs, Directors, VPs) by coordinating and scheduling internal and client meetings, conferences, client events, teleconferences, and travel itineraries.
Will include scheduling multi-party meetings, internally and externally, as directed.
Prepare and co-ordinate meeting facilities, logistics etc. as required.
Book Travel includes flights, cars, and hotels.
Process Travel & Entertainment expenses efficiently and accurately as well as other required compliance or administrative reports.
Proactively communicate effectively and professionally with staff and clients.
Promptly respond to and efficiently manage all incoming inquiries for information independently or re-direct to the appropriate contact.
Manage comfortably and efficiently in a multi-tasked, fast-paced environment, ensuring all deadlines are met.
Keep team members informed and up to date about the status of projects and relevant information related to day-to-day activities.
Be an effective team player; demonstrate agility in adjusting to changing constantly changing priorities of the executives and team.
Consistently exercise discretion in managing correspondence, information, and all matters of confidentiality; escalate issues where appropriate.
Develop a thorough understanding of department policies and procedures and ensure that they are applied to day-to-day and project-related activities.
Participate fully as a member of the team and contribute to a positive work environment.

Experience & Qualification Requirements:

EA experience.
Calendar mgmt.
Travel/ Expenses.
Strong Verbal and written skills.
Positive attitude
FI/ Banking.
Excellent communication skills, both verbal and written. Demonstrated experience dealing with C-suite clients and other senior stakeholders.
Prior experience with domestic and international travel arrangements.
Excellent organizational skills: ability to prioritize and multi-task to meet tight deadlines, managing own workflow to ensure quality and efficiency.
Demonstrated ability to work in a team environment where flexibility and anticipating needs is essential.
Strong attention to detail and accuracy in work product.
Problem solving skills; ability to find solutions or answers through internal network or own initiative.
Make decisions within well-defined parameters and refer unusual items.

How to Apply: If you are a motivated professional looking to contribute to a leading team, please submit your resume outlining your qualifications and experience relevant to this role. Prime Hires & the clients we represent, value diversity and are committed to creating an inclusive workplace. We invite all qualified individuals to apply.

Background screening is required as part of the onboarding process. The type of screening required (criminal, credit, or other verifications) will vary based on the position and client requirements.

We use AI technology as part of our application review process to assist with screening and assessment. All applications are also reviewed by our recruitment team.

Prime Hires & the clients we represent are equal opportunity employers, committed to diversity and inclusion. Prime Hires is a certified diverse supplier and actively seeks to foster a representative and inclusive workforce. We welcome applications from all qualified individuals, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, Aboriginal status, or any other legally protected factors. We champion building a diverse and inclusive environment.

Apply on LinkedIn About employer

More about this job

Responsibilities

Manage calendars and coordinate meetings, events, travel, and expenses for senior executives, while handling inquiries and administrative and compliance reports. Maintain confidentiality, communicate updates, adapt to changing priorities, and support an efficient, positive team environment.

Requirements

Requires executive assistant experience, including calendar management and domestic and international travel and expense coordination, along with strong written and verbal communication skills. Candidates should have experience supporting C-suite and senior stakeholders, excellent organization and attention to detail, and the ability to prioritize, solve problems, and work flexibly as part of a team.

Skills

Executive Assistance
Calendar Management
Travel Coordination
Expense Processing
Meeting Coordination
Written Communication
Verbal Communication
Stakeholder Management
Organization
Prioritization
Multitasking
Attention To Detail
Confidentiality
Problem Solving
Teamwork
Adaptability

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Financial Institution
Banking
Senior Executives
Calendar Management
Meeting Scheduling
Client Events
Conference Coordination
Travel Arrangements
Domestic Travel
International Travel
Travel And Entertainment Expenses
Compliance Reports
Administrative Reports
C-Suite Support
Stakeholder Communication
Confidentiality
Department Policies And Procedures
Deadline Management
Workflow Management
Problem Solving
Teamwork
On-Site
Contract

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Jobs in Canada