Information/Records Management/Recordkeeping Specialist

Job Title:

Senior Information Lifecycle Management Analyst (Senior Information/Records Management/Recordkeeping Specialist)

Location:

National Capital Region (NCR) – Ottawa & Gatineau (Primarily Remote)

Overview

We are currently looking for a Senior Information Lifecycle Management Analyst to support a Federal Government client on a contract running through October 31, 2027.

An active Government of Canada SECRET Clearance is mandatory.

This role will support a major information lifecycle modernization initiative focused on records management, information governance, retention and disposition, and Microsoft 365 compliance capabilities within a large federal organization.

The successful candidate will work with stakeholders and subject matter experts to assess current information management practices, define business requirements, conduct gap analyses, and support the development of future-state information governance solutions.

Project Background

This initiative supports the modernization of information management and records governance practices, including:

• Records retention and disposition
• Information lifecycle management
• Information governance and compliance
• Metadata and classification frameworks
• SharePoint Online and Microsoft 365 environments
• Microsoft Purview capabilities
• Enterprise records management modernization

Work Location & Conditions

The Contractor's resource will:

• Work primarily remotely
• Attend NCR-area federal facilities when required

Key Responsibilities

• Conduct current-state assessments and gap analyses
• Analyze records management and information lifecycle practices
• Define and document business requirements
• Engage stakeholders and facilitate consultations
• Develop options analyses and recommendations
• Assess information governance and compliance capabilities
• Prepare reports, briefings, presentations, and decision-support materials
• Support Microsoft 365 information governance initiatives
• Provide advice relating to records retention, disposition, metadata, classification, and information lifecycle management

Mandatory Requirements

MT.1 – Information Management / Records Management Experience

Must demonstrate a minimum of 60 months of experience within the last 96 months performing:

• Information Management
• Records Management
• Recordkeeping
• Records Retention
• Records Disposition
• Information Lifecycle Management responsibilities

MT.2 – Policy & Governance Experience

Must demonstrate a minimum of 36 months of experience within the last 72 months:

• Interpreting
• Applying
• Implementing
• Assessing compliance with
• Providing advice regarding

Information Management, Records Management, Recordkeeping, Retention, Disposition, Classification, Metadata, or Information Lifecycle policies, standards, frameworks, or guidance.

MT.3 – Analysis Experience

Must demonstrate a minimum of 24 months of experience within the last 72 months conducting:

• Current-state assessments
• Gap analyses
• Requirements analysis
• Options analysis
• Recommendation development

related to Information Management, Records Management, Recordkeeping, or Information Lifecycle Management.

MT.4 – Stakeholder Engagement Experience

Must demonstrate a minimum of 24 months of experience within the last 72 months engaging multiple stakeholder groups to:

• Gather requirements
• Validate findings
• Analyze operational needs
• Support decision-making

related to Information Management, Records Management, Recordkeeping, or Information Lifecycle Management.

Highly Desirable Experience (Rated Criteria)

Candidates will be strongly preferred if they possess demonstrated experience with:

• Extensive Information Management and Records Management initiatives
• Information lifecycle management modernization projects
• Current-state assessments, gap analyses, and business requirements development
• Multi-stakeholder engagement across large organizations
• Microsoft 365 Compliance and Information Governance capabilities including:
• Microsoft Purview Records Management
• Microsoft Purview Data Lifecycle Management
• Retention Labels and Policies
• Auto-Apply Retention Labels
• Event-Based Retention
• Disposition Reviews
• eDiscovery
• Content Search
• Similar enterprise records/compliance platforms

Language Requirements

• English Essential

Security Requirements

• Active Government of Canada SECRET Clearance
• Ability to work within a secure federal government environment

How to Apply

If you meet the mandatory requirements, please submit your resume outlining your qualifications and relevant project experience.

Please include your current security clearance status in your application.

Only those who meet the requirements will be contacted.