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Added 3 mins ago
IW
Aerial Operations Support Personnel - Forest Patrol Limited
Irving Woodlands
Juniper, NB
- Full-time
…environmental management. Our forestry professionals, supported by our logistics and professional services group, are world-class and implement leading strategies in these areas:…
Added 3 mins ago
TC
Fixed Assets Manager
Transdev Canada
Brampton, ON
- $120,000 to $145,000 CAD / year
- Contract
Assist with development and implementation of policies and procedures necessary to support all Fixed Assets to ensure system efficiencies, including both preventive and corrective…
Added 18 mins ago
R|
Clinical Research Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…regulatory and safety activities, data and study systems, study logistics, stakeholder coordination, and study close-out. The role works closely with the Sponsor, investigators,…
Added 18 mins ago
VC
Administrative Assistant I, Meals on Wheels - Casual
VON Canada
North Bay, ON
- $19.61 to $20.84 CAD / hour
- Temporary
…125 years. Focusing on person-centred care, we provide the support people need and want, at home and in the community, so they can live healthier, happier lives surrounded by loved…
Added 18 mins ago
RS
Warehouse Lead Hand - Weekend Shift
Ryder System, Inc.
Cornwall, ON
- Full-time
For almost 100 years, Ryder has provided customers around the world with integrated transportation, logistics, and supply chain management solutions that enhance the way they do business.…
Added 19 mins ago
EI
Executive Assistant & Office Manager
EnviCore Inc.
Calgary, AB
- Full-time
…Calgary, AB. The position provides comprehensive executive support, including calendar management, meeting coordination, travel arrangements, and preparation of presentations and documents.…
Added 19 mins ago
JI
Opportunities for Self Loader Trucking Contractor
J.D. Irving, Limited
Sussex, NB
- Full-time
…environmental management. Our forestry professionals, supported by our logistics and professional services group, are world-class and implement leading strategies in these areas:…
Added 19 mins ago
JI
Aerial Operations Support Personnel - Forest Patrol Limited
J.D. Irving, Limited
Juniper, NB
- Full-time
…environmental management. Our forestry professionals, supported by our logistics and professional services group, are world-class and implement leading strategies in these areas:…
Added 34 mins ago
Administrative Assistant
Government of Saskatchewan
Regina, SK
Purchase and maintain office equipment and technology, and arrange for repairs or disposal of office equipment and furniture.
Added 34 mins ago
O
Executive Assistant
OMERS
Toronto, ON · Head Office Toronto
- Full-time
Plan and coordinate for onsite and offsite meetings, meeting rooms, special functions and events including logistics such as location, meals, technology, communication, materials and RSVP’s
Added 34 mins ago
TR
Talent Management Coordinator (12 Months)
Teck Resources Limited
Vancouver, BC · Greater Vancouver, BC
- $68,000 to $84,000 CAD / year
- Full-time
Support the planning and delivery of core Talent Management programs and initiatives, including Performance Management, Leadership Planning, and ad hoc talent projects, helping to…
Added 48 mins ago
RI
Installer
Rentokil Initial
Concord, ON
- $45,000 to $52,000 CAD / year
- Full-time
…Labour Market Impact Assessment (LMIA) sponsorship, work permit support, or assistance with work permit…
Added 1 hour ago
TT
Production Shift Supervisor
Top Tier Talent Group
Welland, ON
- Full-time
Keeping accurate production and tonnage records and handing off a clean, well-communicated shift to the relief supervisor and logistics team
Added 1 hour ago
TT
Quality & Inventory Control Specialist /Spécialiste du contrôle de la qualité et des stocks
THORASYS Thoracic Medical Systems Inc.
Montreal, QC
- Full-time
THORASYS is a dynamic health technology company based in the Mile-Ex district of Montreal. We develop, manufacture, and market cutting-edge medical technologies that introduce new…
Added 1 hour ago
I
Warehouse & Logistics Supervisor
IREN
Prince George, BC
- $46.25 to $50.5 CAD / hour
- Full-time
The Warehouse and Logistics Supervisor is responsible for overseeing day-to-day warehouse operations at the site level, ensuring efficient, accurate, and safe handling of materials. This…
Added 1 hour ago
GG
Terminal Support Specialist
GCT Global Container Terminals
Delta, BC
- Full-time
This is a hands-on operational support position. The successful candidate must be comfortable troubleshooting technology in both office and industrial environments, including working…
Added 1 hour ago
HR
Utility Transport Aide
Humber River Health
Toronto, ON · Greater Toronto, ON
- Other
Hennick Humber Hospital is North America’s first fully digital hospital. Through robotics and advanced technology, patients benefit from less pain, fewer complications, and shorter hospital…
Added 1 hour ago
AC
Operations Manager - Deployment - In Anticipation
Air Canada
Vancouver, BC
- Full-time
Support and enhance the safety culture by promoting safety in all operations, encouraging proactive reporting, and promptly managing incidents through the corporate Safety Management System…
Added 1 hour ago
AC
Operations Manager - Airside - In Anticipation
Air Canada
Vancouver, BC
- Full-time
Lead and oversee daily ramp operations, ensuring safe and efficient handling of aircraft, baggage, and ground support equipment while adhering to all safety protocols and regulations;
Added 1 hour ago
AC
Operations Manager - Hub Control Centre - In Anticipation
Air Canada
Vancouver, BC
- Full-time
Support and enhance the safety culture by promoting safety in all operations, encouraging proactive reporting, and promptly managing incidents through the corporate Safety Management System…
Added 1 hour ago
AC
Operations Manager - In-Terminal - In Anticipation
Air Canada
Vancouver, BC
- Full-time
Support and enhance the safety culture by promoting safety in all operations, encouraging proactive reporting, and promptly managing incidents through the corporate Safety Management System…
Added 1 hour ago
RN
Senior Supply Planner (12 Month Contract)
Riverside Natural Foods Ltd. (Home of MadeGood)
Toronto, ON · North York, ON
- Contract
Support new product introductions, product transitions, discontinuations, seasonal pre-builds, and network changes through integrated supply and inventory planning.
Added 1 hour ago
L
Logistics and Compliance Analyst
Longo's
Vaughan, ON
- Full-time
Reporting to the Replenishment Manager. The Logistics & Compliance Analyst is responsible for driving supply chain performance through the integration of demand planning, advanced…
Added 1 hour ago
GD
Material Handler (6-Month Temporary)
General Dynamics Mission Systems–Canada
Ottawa, ON
- Contract
At General Dynamics Mission Systems–Canada, we’re not just engineering technology - we’re shaping the future of defence and security. Our teams design and deliver advanced, mission-critical…
Added 1 hour ago
Courier (BCGEU) - Casual - Burnaby, BC
LifeLabs
Burnaby, BC
We know that behind every lab requisition, sample being tested, or investment in technology is an individual and their family counting on us. At LifeLabs, you can make a meaningful impact…

Robertson & Company Ltd.

Mail Administrator III

Waterloo, ON, Canada

Contract Period: 4 months Pay Rate: $18 per hour Location: Waterloo, ON Location Type: Onsite Business Hours: Monday – Friday, standard 37.5 hrs/week · Contract

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Job details

Pay: Contract Period: 4 months Pay Rate: $18 per hour Location: Waterloo, ON Location Type: Onsite Business Hours: Monday – Friday, standard 37.5 hrs/week
Job type: Contract
Apply by: Nov 25, 2026
Education: High school diploma
Experience: 5+ years of previous customer service or data entry related work experience.
Posting language: English
Posted: Oct 26, 2026

Original job description

Our client is a top financial institution with significant North American holdings. They have operations across most major verticals, including institutional & corporate, wealth management, private clients, commercial banking, treasury, and retail banking.

Introduction:
Prime Hires is seeking a skilled Mail Administrator III to join our client in support of an existing vacancy.

Contract Period: 4 months
Pay Rate: $18 per hour
Location: Waterloo, ON
Location Type: Onsite
Business Hours: Monday – Friday, standard 37.5 hrs/week

Job Responsibilities:

Ensure that all incoming mail and courier is received, sorted and delivered in a timely fashion and the timely and accurate handling of all outgoing mail and courier destined to customers and advisors.
Accurate handling and distribution of cheques, contracts and statements to internal and external customers.
Using various systems web-based and internal mainframes to gather client information and mailing instructions.
Maintain email inboxes with timely and accurate action of email inquiries, scanning and print requests.
Investigate and resolve inquiries.
Assist with ad hoc projects as required.
Provide excellent customer service to our internal partners.

Experience & Qualification Requirements:

High school diploma required.
5+ years of previous customer service or data entry related work experience.
Ability to meet the physical requirements of the job. Some heavy lifting is required up to 50lbs.
Demonstrated accuracy and attention to detail required to avoid privacy incidents.

How to Apply: If you are a motivated professional looking to contribute to a leading team, please submit your resume outlining your qualifications and experience relevant to this role. Prime Hires & the clients we represent, value diversity and are committed to creating an inclusive workplace. We invite all qualified individuals to apply.

Background screening is required as part of the onboarding process. The type of screening required (criminal, credit, or other verifications) will vary based on the position and client requirements.

We use AI technology as part of our application review process to assist with screening and assessment. All applications are also reviewed by our recruitment team.

Prime Hires & the clients we represent are equal opportunity employers, committed to diversity and inclusion. Prime Hires is a certified diverse supplier and actively seeks to foster a representative and inclusive workforce. We welcome applications from all qualified individuals, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, Aboriginal status, or any other legally protected factors. We champion building a diverse and inclusive environment.

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More about this job

Responsibilities

Receive, sort, and distribute incoming mail and courier deliveries, and accurately process outgoing items, including cheques, contracts, and statements. Use internal and web-based systems to follow mailing instructions, manage email requests, resolve inquiries, and support ad hoc projects while providing excellent service to internal partners.

Requirements

A high school diploma and at least five years of customer service or data-entry-related experience are required. Candidates must be able to meet the physical demands, including lifting up to 50 pounds, and demonstrate accuracy and attention to detail to protect privacy.

Skills

Mail And Courier Handling
Mail Sorting And Distribution
Data Entry
Customer Service
Attention To Detail
Accuracy
Information Gathering
Email Inbox Management
Scanning And Printing
Inquiry Investigation And Resolution
Cheque Handling
Contract And Statement Distribution
Physical Lifting

Visa sponsorship

Not detected in the job text

Keywords

Mail Administration
Courier Handling
Mail Sorting
Mail Distribution
Outgoing Mail
Incoming Mail
Customer Service
Data Entry
Cheque Handling
Contract Distribution
Statement Distribution
Web-Based Systems
Internal Mainframes
Client Information
Mailing Instructions
Email Inbox Management
Scanning
Printing
Inquiry Resolution
Privacy
Attention To Detail
Financial Institution
Ad Hoc Projects

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