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Added 24 mins ago
Greeting Card Merchandiser - Winnipeg
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Part-time
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Added 24 mins ago
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ROBIC

Administrative technician

Montreal, QC, Canada

Job type: Full-time
Apply by: Oct 24, 2026
Posting language: English
Posted: Sep 24, 2026

Apply About employer

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Original job description

Are you detail-oriented, organized, and enjoy administrative work? Would you like to work in a professional and dynamic environment? We would love to meet you!

ROBIC is seeking an Administrative Technician to join our dynamic Patent Department team. Reporting to the Formalities and Documentation Supervisor, the successful candidate will work closely with a team of assistants, paralegals, specialists, documentation technicians, and patent agents who are recognized for their expertise and collaborative team spirit.

Founded in 1892, ROBIC is an internationally renowned firm bringing together professionals with diverse expertise, including lawyers, scientists, and engineers specializing in intellectual property and business law. In 2023, ROBIC joined the IPH Limited group, an international network of intellectual property firms operating across ten jurisdictions and serving clients in more than 25 countries.

WHY JOIN THE ROBIC TEAM?

To be part of a people-centered and dynamic team
To enjoy a flexible 35-hour work week that supports work-life balance
To have the option to work remotely up to 3 days per week
To benefit from every second Friday off year-round through a time-banking program
To access a wide range of employee benefits, including: group insurance, sick days, years of service recognition programs, peer recognition initiatives, vacation days available from your start date, telemedicine services for you and your family, an employee assistance program, OPUS discounts, an on-site gym, and more
To be part of a team where your ideas and perspectives are valued
To work in a bright, fully renovated office space, easily accessible by public transit, with free coffee available at all times
To join an employer recognized among the “Best Workplaces in Professional Services” nationwide in 2024 and 2025, and certified as a “Great Place to Work” for the past three years.

Responsibilities

Prepare and send official correspondence and documents to clients
Monitor deadlines and send the necessary reminders
Respond to client emails in a professional and efficient manner
Process payments of official fees (examination requests, maintenance fees, final fees) with the Canadian Intellectual Property Office (CIPO)
Process requests for assignments, changes of address, name changes, and other file updates with CIPO
Conduct searches in CIPO databases, as required
Respond to requests from internal stakeholders
Contribute to general administrative support activities as needed by the team.

Requirements And Skills

DEP or College diploma in administration (or an equivalent qualification)
Minimum of two (2) years of experience in an administrative role (an asset)
Strong written communication skills in both French and English
Proficiency in Microsoft Office Suite
Meticulous attention to detail and a high level of accuracy in handling files and documents
Excellent organizational skills and the ability to manage multiple priorities simultaneously in a fast-paced environment
Strong team spirit and the ability to collaborate effectively with a variety of stakeholders
Initiative and autonomy in carrying out responsibilities
Comfort with technology and the ability to quickly learn new software applications
Client-focused mindset and commitment to providing reliable, responsive support tailored to the needs of both internal and external stakeholders
Flexibility and adaptability in a constantly evolving environment.

We are looking for a standout candidate who will bring their administrative expertise to support ROBIC’s continued growth and evolution. We offer a comprehensive range of distinctive benefits, all within a warm and stimulating work environment.

In 2024, 2025 and 2026, ROBIC was recognized among the Best Workplaces in Professional Services in Canada, in addition to being proudly certified as a Great Place to Work for three consecutive years based on feedback from our team members. These recognitions reflect our genuine commitment to the well-being of our people. At ROBIC, we firmly believe that everyone plays an essential role in fostering a positive, caring, and inclusive workplace culture. We are dedicated to continuously evolving and implementing best practices to ensure our team members are simply happy.

Our firm is also a proud member of the LLD (Legal Leaders for Diversity and Inclusion) network. By being part of this network, we reaffirm our commitment to providing all team members with an inclusive work environment that values diversity, equity, and inclusion - where everyone feels welcomed and empowered to reach their full potential. We believe in and uphold the principle of employment equity, and we encourage all qualified candidates representing the diversity of our communities to apply.

We invite those who share our passion to join us and contribute to our continued success. Interested candidates are asked to submit their application promptly. We are already very excited about the opportunity to get to know you!

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More about this job

Responsibilities

Prepare and send official correspondence and documents, monitor deadlines, respond to client and internal requests, and process official fees and file updates with the Canadian Intellectual Property Office. Conduct database searches and provide general administrative support to the Patent Department team.

Requirements

A DEP or college diploma in administration, or an equivalent qualification, is required; at least two years of administrative experience is an asset. Candidates should have strong written communication skills in French and English, Microsoft Office proficiency, excellent organization and attention to detail, and the ability to collaborate, adapt, and manage competing priorities.

Skills

Administrative Support
Written Communication
French
English
Microsoft Office
Attention To Detail
Accuracy
Organization
Multitasking
Teamwork
Initiative
Autonomy
Technology Adaptability
Client Service
Deadline Management
Document Processing

Benefits

Group Insurance
Sick Days
Years Of Service Recognition
Peer Recognition
Vacation Days
Telemedicine Services
Employee Assistance Program
Public Transit Discounts
On-Site Gym
Flexible Work Schedule
Remote Work Option
Time-Banking Program

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Patent Department
Intellectual Property
Patent Administration
Official Correspondence
Deadline Monitoring
Client Communication
Official Fee Processing
Canadian Intellectual Property Office
CIPO
Examination Requests
Maintenance Fees
Final Fees
Assignments
Address Changes
Name Changes
CIPO Database Searches
Microsoft Office
Document Management
File Updates
French
English
Client Service
Multitasking
Team Collaboration

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