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Added 46 mins ago
M
Cook II
Marriott
Vancouver, BC
- Part-time
…proper portions onto proper receptacles. Wash and disinfect kitchen area, tables, tools, knives, and equipment. Check and ensure the correctness of the temperature of appliances and…
Added 1 hour ago
M(
Concession Cook-Quick Service Scotiabank Arena
MLSE (Maple Leaf Sports & Entertainment Partnership)
Toronto, ON · Scotiabank Arena
- Part-time
As a valuable member of the Food & Beverage team, you will prepare Quick Service menu items and condiments, while ensuring championship service in a high-paced environment. You will…
Added 1 hour ago
P7
food service supervisor
Pizza 73
Fort McMurray, AB
- Full-time
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:
Added 1 hour ago
P7
food counter attendant
Pizza 73
Camrose, AB
- Full-time
Clean and sanitize kitchen including work surfaces, cupboards, storage areas, appliances and equipment
Added 1 hour ago
T
Front Desk & Office Coordinator
Townline
Vancouver, BC
- Full-time
As an active member of the Culture Committee, help plan and deliver employee events, meetings, celebrations and team activities.
Added 1 hour ago
VC
Food Service Worker - Casual/On-Call
Vancouver Coastal Health
Squamish, BC
- $25.82 CAD / hour
- Other
Come work as a Food Services Worker with Vancouver Coastal Health (VCH) at Squamish Hospital in Squamish, BC! Apply now to join the team!
Added 1 hour ago
NY
Food Security Coordinator
North York Women's Shelter
Toronto, ON · North York, Ontario
- Full-time
…and children while maintaining a safe, healthy, and welcoming kitchen environment. The role is also responsible for administrative tasks required to keep the kitchen running smoothly such…
Added 1 hour ago
CH
Steward
Crescent Hotels & Resorts
London, ON
- Part-time
We Are Looking For Our Next Great Team Member To Join Us On Our Culinary Team. We Are Committed To Providing You With
Added 1 hour ago
MB
Construction Project Manager
MBI Brands
Markham, ON
- Full-time
Coordinate procurement, fabrication, delivery, and installation of FF&E, kitchen equipment, millwork, finishes, signage, graphics, drive-thru components, menu boards, lighting, and…
Added 2 hours ago
BI
Food Service Team Member
Bento Inc.
Calgary, AB
- $17 CAD / hour
- Full-time
Join Team Bento and be a part of our group of companies which operates more than 12000 locations globally. With operations across Canada and United States, Bento brings together a dynamic…
Added 2 hours ago
HB
Steward
Horseshoe Bay Resort
London, ON
- Part-time
We are looking for our next great team member to join us on our Culinary team. We are committed to providing you with:
Added 2 hours ago
GC
Tim Hortons Team Member Morning Shift
Group Compass Ltee
Kingston, ON
- Full-time
Enjoy working with a successful team in a safe environment.
Added 2 hours ago
C
Cook Part Time
Chartwell
Richmond Hill, ON
- Part-time
Manual dexterity to handle cooking tools and kitchen equipment
Added 3 hours ago
E
Housekeeping Aide - Casual - Part Time -
Extendicare
Brantford, ON · RET - Brierwood Gardens
- Part-time
recognize achievement. As a valued member of our team, you can expect:
Added 3 hours ago
A
Dietary Aide Regular Part-time MQG DTA8 0.40 Queen's Garden
AgeCare
Hamilton, ON · Queens Garden
- Part-time
Apply today to become a valued member of our team!
Added 4 hours ago
L
Product Operations Lead | Promenade St-Bruno
lululemon
Saint-Bruno-de-Montarville, QC · St-Bruno-de-Montarville, QC
- Full-time
The Product Operations Lead is a part of the store leadership team responsible for executing on the store product strategy, including product operations and inventory management. They are…
Added 4 hours ago
E
Dietary Aide (Part Time) - Elmwood Place
Extendicare
Elmwood Place
- Part-time
…assessing candidate responses. These tools assist our recruitment team but do not replace human judgment - every application is reviewed by a member of our team to ensure thoughtful and…
Added 4 hours ago
E
Dietary
Extendicare
Mayerthorpe, AB
- Part-time
…assessing candidate responses. These tools assist our recruitment team but do not replace human judgment - every application is reviewed by a member of our team to ensure thoughtful and…
Added 4 hours ago
L
Guest Experience Lead | Rideau
lululemon
Ottawa, ON
- Full-time
…guest. The Guest Experience Lead is part of the store leadership team, responsible for driving store performance on the floor through guest experience and team achievement of daily sales or…
Added 4 hours ago
TG
Server Assistant
The Glencoe Golf & Country Club
Calgary, AB
- Part-time
We are seeking part time Food & Beverage Server Assistant to join the F&B Team for our Argyle Kitchen + Patio. As a Food & Beverage Server Assistant you will be responsible for ensuring…
Added 4 hours ago
M
Guest Service Expert
Marriott
Montreal, QC
- Full-time
When you join the Sheraton family, you become a member of its global community. We’ve been a place to gather and connect since 1937. At Sheraton, associates create a sense of belonging in…
Added 5 hours ago
E
Dietary Aide (Part time) - Arbour Heights
Extendicare
Calgary, AB · Arbour Heights
- Part-time
…assessing candidate responses. These tools assist our recruitment team but do not replace human judgment - every application is reviewed by a member of our team to ensure thoughtful and…
Added 5 hours ago
BT
Senior Accountant - Cross Border Tax
Baker Tilly Canada
Vancouver, BC
- Full-time
…to support our growth, and we are excited to welcome a new team member to help us achieve our…
Added 5 hours ago
LH
2600002910 - Service Associate
Lakeridge Health
Oshawa, ON
- Internship
The Service Associate (SA) is an integral member of the patient care unit, health care team, and environmental services program. The SA works in close collaboration with other team members…
Added 5 hours ago
LH
2600002928 - Service Associate
Lakeridge Health
Bowmanville, ON
- Internship
The Service Associate (SA) is an integral member of the patient care unit, health care team, and environmental services program. The SA works in close collaboration with other team members…

ROBIC

Receptionist and administrative assistant

Quebec, QC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 4, 2026
Posting language: English
Posted: Nov 4, 2026

Original job description

Are you detail-oriented and organized, with exceptional customer service skills? Would you like to work in a professional and collaborative environment? We would love to meet you!

Founded in 1892, ROBIC is an internationally renowned firm bringing together professionals with diverse expertise, including lawyers, scientists, and engineers specializing in intellectual property and business law. In 2023, ROBIC joined the IPH Limited group, an international network of intellectual property firms operating across ten jurisdictions and serving clients in more than 25 countries.

ROBIC is seeking a professional and personable candidate to join our Québec City team in a hybrid Receptionist and Administrative Clerk role. The successful candidate will play a key role in ensuring the smooth day-to-day operations of our Québec office while providing a warm and welcoming experience for visitors. Working closely with lawyers, paralegals, and administrative assistants in the Trademark Group, this individual will contribute to the efficient delivery of services and the overall success of the team.

WHY JOIN THE ROBIC TEAM?

To be part of a people-centered and dynamic team
To enjoy a flexible 35-hour work week that supports work-life balance
To benefit from every second Friday off year-round through a time-banking program
To access a wide range of employee benefits, including: group insurance, a retirement savings plan with employer contributions, sick days, years of service recognition programs, peer recognition initiatives, vacation days available from your start date, telemedicine services for you and your family, an employee assistance program, and more
To be part of a team where your ideas and perspectives are valued
To work in a friendly environment where coffee, tea and snacks are available for free
To join an employer recognized among the “Best Workplaces in Professional Services” nationwide and certified as a “Great Place to Work” for the past three years

Responsibilities

Responsibilities related to the reception:

Answer incoming phone calls
Welcome clients, vendors, and couriers
Prepare meeting rooms for client meetings
Send, receive, sort, and distribute mail and packages
Coordinate events held at the Québec City office
Liaise with certain service providers and departments at the Montréal office
Serve as the remote backup for the Montréal office receptionist
Manage orders for office supplies, groceries, and/or catered lunches
Coordinate communications with the building management team regarding parking, access cards, service requests, and other office-related matters
Maintain and update records related to office expenses and operating costs
Ensure the proper functioning of printers and photocopiers, and liaise with the IT team to resolve any issues
Maintain the cleanliness and organization of the kitchen, coffee machines, and other shared areas
Perform any other related duties as required

Responsibilities Related To Trademark Administration

Review documents in accordance with established procedures
Process file closures
Send emails to clients using approved templates
Assist with the management of internal deadlines and docketing activities
Process trademark non-renewal instructions
Maintain and update client and file records
Perform any other related duties as required

Requirements And Skills

High school diploma, college diploma, or equivalent
Experience in customer service and/or as a receptionist
Strong written communication skills in both French and English
Proficiency in Microsoft Word
Available to work on-site Monday through Friday
Excellent customer service and interpersonal skills
Professionalism, sound judgment, and discretion
Strong organizational skills and a proactive approach
Accuracy, attention to detail, and a high level of thoroughness
Sound judgment and the ability to make decisions independently
Self-motivation, resourcefulness, and the ability to work autonomously

We are looking for a standout candidate who will bring administrative and customer service expertise to support ROBIC’s continued growth and evolution. We offer a comprehensive range of distinctive benefits, all within a warm and stimulating work environment.

In 2024, 2025 and 2026, ROBIC was recognized among the Best Workplaces in Professional Services in Canada, in addition to being proudly certified as a Great Place to Work for three consecutive years based on feedback from our team members. These recognitions reflect our genuine commitment to the well-being of our people. At ROBIC, we firmly believe that everyone plays an essential role in fostering a positive, caring, and inclusive workplace culture. We are dedicated to continuously evolving and implementing best practices to ensure our team members are simply happy.

Our firm is also a proud member of the LLD (Legal Leaders for Diversity and Inclusion) network. By being part of this network, we reaffirm our commitment to providing all team members with an inclusive work environment that values diversity, equity, and inclusion - where everyone feels welcomed and empowered to reach their full potential. We believe in and uphold the principle of employment equity, and we encourage all qualified candidates representing the diversity of our communities to apply.

We invite those who share our passion to join us and contribute to our continued success. Interested candidates are asked to submit their application promptly. We are already very excited about the opportunity to get to know you!

Apply About employer

More about this job

Responsibilities

Manage front-desk operations, including calls, visitors, meeting rooms, mail, office supplies, events, service providers, and shared office spaces. Support trademark administration by processing file closures and non-renewal instructions, sending client communications, assisting with deadlines and docketing, and maintaining client and file records.

Requirements

A high school diploma, college diploma, or equivalent is required, along with customer service or receptionist experience. Candidates should have strong written communication skills in French and English, proficiency in Microsoft Word, excellent organization and attention to detail, sound judgment, and the ability to work independently on-site Monday through Friday.

Skills

Customer Service
Reception
Administrative Support
Written Communication
French And English Communication
Microsoft Word
Organization
Attention To Detail
Professionalism
Judgment And Discretion
Interpersonal Skills
Deadline Management
Docketing
Recordkeeping
Event Coordination
Independent Decision-Making

Benefits

Group Insurance
Sick Days
Years Of Service Recognition
Peer Recognition
Vacation Days
Telemedicine Services
Employee Assistance Program
Flexible Work Week
Time-Banking Program

Visa sponsorship

Not detected in the job text

Keywords

Reception
Administrative Support
Customer Service
Trademark Administration
Intellectual Property
Business Law
Microsoft Word
French
English
Phone Calls
Visitor Management
Meeting Room Preparation
Mail And Package Distribution
Event Coordination
Office Supplies
Office Expenses
Printer And Photocopier Support
Client Records
File Records
File Closures
Trademark Non-Renewal
Deadline Management
Docketing
Document Review
Bilingual Written Communication

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