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Added 8 mins ago
TM
Accounts Receivable Coordinator
Trudell Medical International
London, ON
- Full-time
Diploma or Certificate in accounting or a related field or a related field of study
Added 1 hour ago
CV
Event Specialist
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Vancouver, BC
- Full-time
Review Event Promotion Forms and confirm event details in alignment with CPABC policies and budget parameters, coordinate setup with the Event Coordinator
Added 1 hour ago
Shop Supervisor
Boart Longyear
Saskatoon, SK
Responsible to help develop the preventative maintenance program with the Regional Coordinator.
Added 2 hours ago
F
Service Coordinator / Branch Administrator
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- Full-time
…currently looking for a highly organized and customer-focused Service Coordinator / Branch Administrator to join our Whitehorse…
Added 2 hours ago
AS
Visual Experience Coordinator (Part-Time)
Altea SI
Toronto, ON
- Part-time
…experiences that push boundaries. We are seeking a Visual Experience Coordinator to ensure every boutique fitness experience and training session begins and ends with a seamless, high-touch…
Added 2 hours ago
FH
Senior Project Manager - Redevelopment & Major Projects
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Surrey, BC
- $55.25 to $79.42 CAD / hour
- Full-time
Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families:
Added 2 hours ago
PC
Inventory & Traffic Coordinator
Parkland Corporation
Hamilton, ON
- Full-time
The Inventory & Traffic Coordinator position functions as the customer's primary point of contact and takes ownership of order processing, inventory, addresses service issues and handles…
Added 2 hours ago
PC
Maintenance Coordinator / Coordonnateur maintenance
Parkland Corporation
Montreal, QC
- Full-time
Added 3 hours ago
WI
Project Coordinator
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Burnaby, BC
- Full-time
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Added 3 hours ago
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SAP iXp Intern - Solution Adoption Campaign Coordinator
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- $18 to $36 CAD / hour
- Full-time
Education: Bachelors or Master's degree in a related field.
Added 3 hours ago
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SAP iXp Intern - Solution Adoption Campaign Coordinator
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- $18 to $36 CAD / hour
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Added 4 hours ago
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Sales Coordinator - Global Markets Trading Floor
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Toronto, ON
- Full-time
BMO Capital Markets is a leading, full-service financial services provider. We offer corporate and investment banking, treasury management, as well as research and advisory services to…
Added 4 hours ago
DC
Coordinator, Construction Services (Major Capital Infrastructure)
Defence Construction Canada
Comox, BC
- Full-time
The Coordinator, Construction Services, manages and administers medium-complexity construction, professional services and service contracts during construction to ensure compliance with…
Added 4 hours ago
NO
FESTIVAL COORDINATOR
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Montreal, QC
- Full-time
…country’s stories and pioneering breakthroughs in virtually every field of audiovisual content since 1939. But to do this, we need a team that truly reflects the richness and diversity of…
Added 5 hours ago
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REQ26-150 - Coordinator-Risk Management
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Quebec, QC
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Service: Environnement, community engagement and governance
Added 5 hours ago
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Coordinator, Guest Logistics
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AB · Alberta, Canada
- Full-time
The Coordinator, Guest Logistics supports all logistics related to the transportation of guests between key meeting points and CMH staging areas. This role requires a keen eye for…
Added 5 hours ago
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Office Clerk
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Added 6 hours ago
IP
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Calgary, AB
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Manage A/R (with help from the service coordinator) for each location
Added 6 hours ago
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Added 6 hours ago
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Added 6 hours ago
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Process asset sales, scraps, buyouts, and disposals in the Field Service Management system (FSM).
Added 6 hours ago
AC
Office Coordinator
AME Consulting Group Ltd
Victoria, BC
- $55,000 to $68,000 CAD / year
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We are looking for an Office Coordinator to join our Vancouver office. In this role, you will provide front-desk, administrative, and workplace support services to ensure the Vancouver…
Added 6 hours ago
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Office Coordinator
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- Full-time
…data-driven corrosion management solutions. We are seeking an Office Coordinator who will provide customer service, reception, and administrative support. The role will manage customer…
Added 7 hours ago
SI
SAP iXp Intern - Solution Adoption Campaign Coordinator
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- $18 to $36 CAD / hour
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Added 7 hours ago
SI
SAP iXp Intern - Solution Adoption Campaign Coordinator
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Toronto, ON
- $18 to $36 CAD / hour
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Education: Bachelors or Master's degree in a related field.

Rocket Facility Services

HVAC Maintenance Coordinator

Toronto, ON, Canada
Greater Toronto Area, Canada, Canada

Pay: $60,000.00-$70,000.00 per year · Full-time

Apply About employer

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Job details

Pay: Pay: $60,000.00-$70,000.00 per year
Job type: Full-time
Apply by: Mar 31, 2027
Experience: Minimum 3-5 years of experience in facilities maintenance, service coordination, HVAC operations, property management, construction project coordination, or a related field.
Posting language: English
Posted: Oct 2, 2026

Original job description

Rocket Facility Services is a national facility maintenance providing responsive, reliable service to commercial clients across Canada. From coast to coast, we manage preventative maintenance, reactive maintenance, and national construction projects through our extensive network of qualified service partners.

Our commitment is simple: deliver exceptional customer service, quality workmanship, and timely solutions that keep our clients' facilities operating efficiently.

Reporting to the Head of Facilities, the HVAC Maintenance Coordinator is responsible for coordinating and managing maintenance and service activities for HVAC and building systems. This role oversees service scheduling, dispatching, and vendor performance while ensuring effective communication between clients, service technicians, and internal stakeholders. The HVAC Maintenance Coordinator plays a key role in ensuring maintenance requests are addressed promptly, service standards are met, and building systems operate efficiently and reliably.

Key Responsibilities

· Manage and coordinate client projects, working closely with clients' facilities, maintenance, and construction departments while overseeing trades to ensure projects are completed on schedule and within budget.

• Manage and coordinate daily service requests across a national retail portfolio, ensuring maintenance and repair work is completed in accordance with service level agreements.

• Dispatch, schedule, and coordinate trades, service technicians, and subcontractors across multiple disciplines including HVAC, refrigeration, electrical, plumbing, fire and life safety systems, and general maintenance.

• Create detailed work orders, scopes of work, and service requests for trades and technicians.

• Review service reports and diagnose maintenance issues to determine appropriate corrective actions and vendor requirements.

• Communicate and follow up with store staff, vendors, and clients to ensure work is completed satisfactorily and deficiencies are addressed promptly.

• Prepare, review, and submit repair and project estimates for client approval.

• Review vendor quotations, invoices, and supporting documentation for accuracy and process for payment.

• Monitor project and service costs, ensuring adherence to budgets and identifying cost-saving opportunities.

• Generate and provide weekly, monthly, and ad hoc status reports to clients.

• Source, qualify, and onboard new service vendors and trades across Canada.

• Ensure compliance with applicable building codes, safety regulations, client standards, and preventative maintenance requirements.

• Coordinate emergency service requests and after-hours dispatch activities as required.

Qualifications

• Post-secondary education in Facilities Management, Building Systems, HVAC Technology, or a related field is considered an asset.

• Minimum 3-5 years of experience in facilities maintenance, service coordination, HVAC operations, property management, construction project coordination, or a related field.

• Working knowledge of commercial HVAC systems including rooftop units (RTUs), split systems, make-up air units (MAUs), exhaust systems, boilers, chillers, pumps, controls, and building automation systems (BAS).

• Ability to interpret HVAC service reports, maintenance recommendations, quotations, and technical documentation.

• Understanding of preventative maintenance programs and building systems lifecycle management.

• Experience coordinating multiple trades including HVAC, refrigeration, electrical, plumbing, fire alarm, sprinkler, and general contracting services.

• Technical proficiency in Microsoft Office Suite (Excel, Word, Outlook) and computerized maintenance management systems (CMMS), work order platforms, or CRM software.

• Strong analytical and troubleshooting skills with the ability to assess service issues and determine appropriate corrective actions.

• Valid Driver's License.

• Self-motivated and able to work independently in a fast-paced environment.

• Superior verbal and written communication skills.

• Strong organizational and time management skills with the ability to prioritize multiple projects and service requests simultaneously.

• Excellent customer service and stakeholder management skills.

• Strong attention to detail and commitment to delivering high-quality service.

• Sound critical thinking skills and proven ability to exercise good judgment when evaluating maintenance issues, vendor recommendations, and project requirements.

• Experience using client softwares such as ServiceChannel, Corrigo, Lessen, or similar platforms is considered a strong asset.

Education

High school diploma or equivalent required.
Post-secondary education in Business Administration, Operations, or a related field is considered an asset.

What We Offer

Extended health care
Dental care
Vision care
Disability insurance
Life insurance
On-site parking
Paid time off
RRSP match

Schedule:

Monday to Friday
Weekend availability

Willingness to travel:

Occasional travel to site

Work remotely:

Full-time, Permanent

Pay: $60,000.00-$70,000.00 per year

Apply About employer

More about this job

Responsibilities

Coordinate national HVAC and building maintenance requests, dispatch trades and vendors, and oversee service and project work to meet client standards, schedules, budgets, and service-level agreements. Review reports, estimates, quotations, and invoices; communicate with clients and vendors; monitor compliance and costs; and provide status reporting.

Requirements

Requires a high school diploma or equivalent and 3–5 years of experience in facilities maintenance, service coordination, HVAC operations, property management, construction coordination, or a related field. Candidates should have working knowledge of commercial HVAC systems, experience coordinating multiple trades, proficiency with Microsoft Office and CMMS or similar platforms, a valid driver’s license, and strong communication, organizational, analytical, and customer-service skills.

Skills

HVAC Systems
Service Scheduling and Dispatch
Vendor Management
Project Coordination
Work Order Management
Preventative Maintenance
Technical Documentation Interpretation
Cost and Budget Monitoring
Customer Service
Stakeholder Communication
Troubleshooting
Microsoft Office
CMMS
ServiceChannel
Corrigo

Benefits

Extended Health Care
Dental Care
Vision Care
Disability Insurance
Life Insurance
On-Site Parking
Paid Time Off
RRSP Match

Visa sponsorship

Not detected in the job text

Keywords

HVAC
Rooftop Units
Split Systems
Make-Up Air Units
Exhaust Systems
Boilers
Chillers
Pumps
Building Automation Systems
Preventative Maintenance
Building Systems Lifecycle Management
Facilities Maintenance
Service-Level Agreements
Work Orders
Scope of Work
CMMS
ServiceChannel
Corrigo
Lessen
Vendor Management
Refrigeration
Electrical
Plumbing
Fire and Life Safety Systems
Building Codes
Safety Regulations
Microsoft Excel
Microsoft Word
Microsoft Outlook

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